Audit 290429

FY End
2022-06-30
Total Expended
$4.37M
Findings
2
Programs
9
Organization: Municipality of Maunabo (PR)
Year: 2022 Accepted: 2024-02-14

Organization Exclusion Status:

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Contacts

Name Title Type
VPHMEMJ352N3 Maria Ortiz Auditee
7878610825 Frankie Torres Auditor
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Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: 1. The Schedule is prepared from Municipality’s accounting records and presents only a selected portion of the operations of the Municipality, it is not intended to, and does not present, the financial position or changes in net position of the Municipality. 2. The Municipality in accordance with the terms and conditions of the grants, records the financial transactions which are consistent with accounting principles generally accepted in the United States of America. 3.Expenditures are recognized in the accounting period in which the liability is incurred, if measurable or when actually paid, whichever occurs first. 4.State or local government redistributions of federal awards to the Municipality, known as “pass-through awards”, should be treated by the Municipality as though they were received directly from the Federal government. The Uniform Guidance requires the Schedule to include the name of the pass-through entity and the identifying number assigned by the pass-through entity for the Federal awards received as a sub-recipient. Numbers identified as N/AV are not available. De Minimis Rate Used: N Rate Explanation: The Municipality has elected not to use the 10-percent de minimis cost rate allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (Schedule) includes the Federal grant activity of the Municipality of Maunabo, Puerto Rico (Municipality) under programs of the federal government for the fiscal year ended June 30, 2022. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this Schedule may differ from amounts presented in or used in the preparation of the basic financial statements. The reporting entity is defined in Note 1 (B) to the basic financial statements.
Title: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: 1. The Schedule is prepared from Municipality’s accounting records and presents only a selected portion of the operations of the Municipality, it is not intended to, and does not present, the financial position or changes in net position of the Municipality. 2. The Municipality in accordance with the terms and conditions of the grants, records the financial transactions which are consistent with accounting principles generally accepted in the United States of America. 3.Expenditures are recognized in the accounting period in which the liability is incurred, if measurable or when actually paid, whichever occurs first. 4.State or local government redistributions of federal awards to the Municipality, known as “pass-through awards”, should be treated by the Municipality as though they were received directly from the Federal government. The Uniform Guidance requires the Schedule to include the name of the pass-through entity and the identifying number assigned by the pass-through entity for the Federal awards received as a sub-recipient. Numbers identified as N/AV are not available. De Minimis Rate Used: N Rate Explanation: The Municipality has elected not to use the 10-percent de minimis cost rate allowed under the Uniform Guidance. 1.       The Schedule is prepared from Municipality’s accounting records and presents only a selected portion of the operations of the Municipality, it is not intended to, and does not present, the financial position or changes in net position of the Municipality. 2. The Municipality in accordance with the terms and conditions of the grants, records the financial transactions which are consistent with accounting principles generally accepted in the United States of America. 3.Expenditures are recognized in the accounting period in which the liability is incurred, if measurable or when actually paid, whichever occurs first. 4.State or local government redistributions of federal awards to the Municipality, known as “pass-through awards”, should be treated by the Municipality as though they were received directly from the Federal government. The Uniform Guidance requires the Schedule to include the name of the pass-through entity and the identifying number assigned by the pass-through entity for the Federal awards received as a sub-recipient. Numbers identified as N/AV are not available.
Title: ASSISTANCE LISTING NUMBER Accounting Policies: 1. The Schedule is prepared from Municipality’s accounting records and presents only a selected portion of the operations of the Municipality, it is not intended to, and does not present, the financial position or changes in net position of the Municipality. 2. The Municipality in accordance with the terms and conditions of the grants, records the financial transactions which are consistent with accounting principles generally accepted in the United States of America. 3.Expenditures are recognized in the accounting period in which the liability is incurred, if measurable or when actually paid, whichever occurs first. 4.State or local government redistributions of federal awards to the Municipality, known as “pass-through awards”, should be treated by the Municipality as though they were received directly from the Federal government. The Uniform Guidance requires the Schedule to include the name of the pass-through entity and the identifying number assigned by the pass-through entity for the Federal awards received as a sub-recipient. Numbers identified as N/AV are not available. De Minimis Rate Used: N Rate Explanation: The Municipality has elected not to use the 10-percent de minimis cost rate allowed under the Uniform Guidance. The Assistance Listing Number (ALN), formerly known as the Catalog of Federal Domestic Assistance (CFDA) Number, is a five-digit number assigned in the awarding document for all federal assistance award mechanisms, including federal grants and cooperative agreements. Assistance listings are detailed public descriptions of federal programs that provide grants, loans, scholarships, insurance, and other types of assistance awards. The Sam.gov assistance listing is the publicly available online database showing all available Federally-funded programs.
Title: INDIRECT COSTS Accounting Policies: 1. The Schedule is prepared from Municipality’s accounting records and presents only a selected portion of the operations of the Municipality, it is not intended to, and does not present, the financial position or changes in net position of the Municipality. 2. The Municipality in accordance with the terms and conditions of the grants, records the financial transactions which are consistent with accounting principles generally accepted in the United States of America. 3.Expenditures are recognized in the accounting period in which the liability is incurred, if measurable or when actually paid, whichever occurs first. 4.State or local government redistributions of federal awards to the Municipality, known as “pass-through awards”, should be treated by the Municipality as though they were received directly from the Federal government. The Uniform Guidance requires the Schedule to include the name of the pass-through entity and the identifying number assigned by the pass-through entity for the Federal awards received as a sub-recipient. Numbers identified as N/AV are not available. De Minimis Rate Used: N Rate Explanation: The Municipality has elected not to use the 10-percent de minimis cost rate allowed under the Uniform Guidance. The Municipality has elected not to use the 10-percent de minimis cost rate allowed under the Uniform Guidance.
Title: MAJOR PROGRAMS Accounting Policies: 1. The Schedule is prepared from Municipality’s accounting records and presents only a selected portion of the operations of the Municipality, it is not intended to, and does not present, the financial position or changes in net position of the Municipality. 2. The Municipality in accordance with the terms and conditions of the grants, records the financial transactions which are consistent with accounting principles generally accepted in the United States of America. 3.Expenditures are recognized in the accounting period in which the liability is incurred, if measurable or when actually paid, whichever occurs first. 4.State or local government redistributions of federal awards to the Municipality, known as “pass-through awards”, should be treated by the Municipality as though they were received directly from the Federal government. The Uniform Guidance requires the Schedule to include the name of the pass-through entity and the identifying number assigned by the pass-through entity for the Federal awards received as a sub-recipient. Numbers identified as N/AV are not available. De Minimis Rate Used: N Rate Explanation: The Municipality has elected not to use the 10-percent de minimis cost rate allowed under the Uniform Guidance. Major programs are identified in the Summary of Auditor’s Results Section of the Schedule of Findings and Questioned Costs.
Title: RELATIONSHIP TO BASIC FINANCIAL STATEMENTS Accounting Policies: 1. The Schedule is prepared from Municipality’s accounting records and presents only a selected portion of the operations of the Municipality, it is not intended to, and does not present, the financial position or changes in net position of the Municipality. 2. The Municipality in accordance with the terms and conditions of the grants, records the financial transactions which are consistent with accounting principles generally accepted in the United States of America. 3.Expenditures are recognized in the accounting period in which the liability is incurred, if measurable or when actually paid, whichever occurs first. 4.State or local government redistributions of federal awards to the Municipality, known as “pass-through awards”, should be treated by the Municipality as though they were received directly from the Federal government. The Uniform Guidance requires the Schedule to include the name of the pass-through entity and the identifying number assigned by the pass-through entity for the Federal awards received as a sub-recipient. Numbers identified as N/AV are not available. De Minimis Rate Used: N Rate Explanation: The Municipality has elected not to use the 10-percent de minimis cost rate allowed under the Uniform Guidance. The reconciliation between the expenditures in the fund financial statements and the expenditures in the Schedule of Expenditures of Federal Awards is as follows: (See the Note to the SEFA for Chart)

Finding Details

MUNICIPALITY OF MAUNABO, PUERTO RICO SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2022 SECTION III – Federal Award Finding and Questioned Costs FINDING 2022-006 FEDERAL PROGRAM CORONAVIRUS RELIEF FUND 21.019 CATEGORY INTERNAL CONTROL- MATERIAL WEAKNESS NONCOMPLIANCE ALLOWABLE ACTIVITIES AND COST PRINCIPLE CONDITIONS The Municipality could not provide the supporting documentation on the following program transaction: Check Num. Date Amount 208 12/22/21 $530.00 223 3/30/22 $14,150.00 35 6/22/22 $320.00 CRITERIA 2 CFR 200.303 (a) internal control establishes that the non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. CAUSE The Municipality does not have proper internal control over the filling of vouchers for payments. EFFECT Due to the lack of internal controls and supporting information, we could not validate that the disbursement was in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. This situation could result in questioned costs and noncompliance with required regulations. RECOMMENDATION The Municipality should establish adequate procedures and controls, which shall consider, among others, an adequate filling procedure of documentation to support the allowability of its expenditures. The Municipality shall improve its internal controls over the filing and safeguarding of documents in order to easily identify and retrieve payment vouchers and all related supporting documentation. MUNICIPALITY OF MAUNABO, PUERTO RICO SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2022 SECTION III – Federal Award Finding and Questioned Costs (continued) FINDING 2022-006 (continued) QUESTIONED COST: None PRIOR YEAR Not Applicable MANAGEMENT RESPONSE We concur with the finding RESPONSIBLE OFFICIALS Mrs. María Ortiz Martinez, Finance Department Director
MUNICIPALITY OF MAUNABO, PUERTO RICO SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2022 SECTION III – Federal Award Finding and Questioned Costs FINDING 2022-006 FEDERAL PROGRAM CORONAVIRUS RELIEF FUND 21.019 CATEGORY INTERNAL CONTROL- MATERIAL WEAKNESS NONCOMPLIANCE ALLOWABLE ACTIVITIES AND COST PRINCIPLE CONDITIONS The Municipality could not provide the supporting documentation on the following program transaction: Check Num. Date Amount 208 12/22/21 $530.00 223 3/30/22 $14,150.00 35 6/22/22 $320.00 CRITERIA 2 CFR 200.303 (a) internal control establishes that the non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. CAUSE The Municipality does not have proper internal control over the filling of vouchers for payments. EFFECT Due to the lack of internal controls and supporting information, we could not validate that the disbursement was in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. This situation could result in questioned costs and noncompliance with required regulations. RECOMMENDATION The Municipality should establish adequate procedures and controls, which shall consider, among others, an adequate filling procedure of documentation to support the allowability of its expenditures. The Municipality shall improve its internal controls over the filing and safeguarding of documents in order to easily identify and retrieve payment vouchers and all related supporting documentation. MUNICIPALITY OF MAUNABO, PUERTO RICO SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2022 SECTION III – Federal Award Finding and Questioned Costs (continued) FINDING 2022-006 (continued) QUESTIONED COST: None PRIOR YEAR Not Applicable MANAGEMENT RESPONSE We concur with the finding RESPONSIBLE OFFICIALS Mrs. María Ortiz Martinez, Finance Department Director