Audit 289699

FY End
2023-06-30
Total Expended
$1.44M
Findings
2
Programs
9
Year: 2023 Accepted: 2024-02-09

Organization Exclusion Status:

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Contacts

Name Title Type
TACMFAYS1WD1 Lynda Paris Auditee
6178647600 Jason Gaskell Auditor
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Notes to SEFA

Title: NOTE 1. BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: Massachusetts Alliance of Portuguese Speakers, Inc. has elected to not use the 10% de minimis federal indirect cost rate as allowed under the Uniform Guidance. The Organization received approval to use a federal indirect rate of 32% effective until June 30, 2023. The rate is approved provisionally thereafter through June 30, 2026. The accompanying Schedule of Expenditures of Federal Awards (the Schedule) includes the federal award activity of Massachusetts Alliance of Portuguese Speakers, Inc. under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Massachusetts Alliance of Portuguese Speakers, Inc., it is not intended to and does not present the financial position, change in net assets, or cash flows of Massachusetts Alliance of Portuguese Speakers, Inc.
Title: NOTE 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: Massachusetts Alliance of Portuguese Speakers, Inc. has elected to not use the 10% de minimis federal indirect cost rate as allowed under the Uniform Guidance. The Organization received approval to use a federal indirect rate of 32% effective until June 30, 2023. The rate is approved provisionally thereafter through June 30, 2026. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.
Title: NOTE 3. INDIRECT COST RATE Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: Massachusetts Alliance of Portuguese Speakers, Inc. has elected to not use the 10% de minimis federal indirect cost rate as allowed under the Uniform Guidance. The Organization received approval to use a federal indirect rate of 32% effective until June 30, 2023. The rate is approved provisionally thereafter through June 30, 2026. Massachusetts Alliance of Portuguese Speakers, Inc. has elected to not use the 10% de minimis federal indirect cost rate as allowed under the Uniform Guidance. The Organization received approval to use a federal indirect rate of 32% effective until June 30, 2023. The rate is approved provisionally thereafter through June 30, 2026.

Finding Details

FINDINGS AND QUESTIONED COSTS-MAJOR FEDERAL AWARD PROGRAM AUDIT Finding 2023-001: Compliance finding - Payroll U.S. Dept. of Health and Human Services Comm. Of MA, Department of Public Health Immunization Coop Agreements (ALN# 93.268) Condition: Payroll expenses charged to certain programs are not supported by actual time spent, but instead are allocated based upon the program budgets. Employees for those programs do not track which programs are being worked on throughout the day. Time is tracked in general and then applied to each program, based on the budget worksheet. Criteria or specific requirement: § 200.430 Compensation-personal services - budget estimates alone do not qualify as support for charges to Federal awards, but may be used for interim accounting purposes, provided that the system for establishing the estimates produces reasonable approximations of the activity actually performed. Cause: Employees are not charged with tracking their time by individual program and allocation of their wages is done by budget estimates. Effect: Payroll expenses charged to programs based upon program budgets and potentially do not accurately reflect the time spent by Organization staff on each program - misstatement of payroll expenses. Recommendation: Use of a Semi-Annual Personnel Activity Certification Form for each employee funded by a federal program. Management Response: Management has engaged a third party vendor for a new time and attendance software that will allow all hours worked and related programs to be tracked accurately. A contract has been signed and the software is actively being implemented.
FINDINGS AND QUESTIONED COSTS-MAJOR FEDERAL AWARD PROGRAM AUDIT Finding 2023-001: Compliance finding - Payroll U.S. Dept. of Health and Human Services Comm. Of MA, Department of Public Health Immunization Coop Agreements (ALN# 93.268) Condition: Payroll expenses charged to certain programs are not supported by actual time spent, but instead are allocated based upon the program budgets. Employees for those programs do not track which programs are being worked on throughout the day. Time is tracked in general and then applied to each program, based on the budget worksheet. Criteria or specific requirement: § 200.430 Compensation-personal services - budget estimates alone do not qualify as support for charges to Federal awards, but may be used for interim accounting purposes, provided that the system for establishing the estimates produces reasonable approximations of the activity actually performed. Cause: Employees are not charged with tracking their time by individual program and allocation of their wages is done by budget estimates. Effect: Payroll expenses charged to programs based upon program budgets and potentially do not accurately reflect the time spent by Organization staff on each program - misstatement of payroll expenses. Recommendation: Use of a Semi-Annual Personnel Activity Certification Form for each employee funded by a federal program. Management Response: Management has engaged a third party vendor for a new time and attendance software that will allow all hours worked and related programs to be tracked accurately. A contract has been signed and the software is actively being implemented.