Finding 2022-001- Replacement Reserve Deposits Federal Agency U. S. Department of Housing and Urban Development Pass through Entity Not applicable Program Name: Section 811 Capital Advance Program CFDA# and Program Expenditures: 14.181 ($1,616,600) Federal Award Year July1, 2021 to June 30, 2022 Questioned Costs 5,700 Condition Found Monthly deposits were not made to the replacement reserve account as required by the Project?s regulatory agreement. Monthly deposits of $475 were required, however there is no evidence that they were made. Criteria: The regulatory agreement requires that $475 is deposited in the replace reserve account each month from July 2021 to June 2022. Cause The required deposits were not transferred from the operating account to the replacement reserve account on a monthly basis. Effect: The Project did not follow the regulatory agreement. The replacement reserve account did not earn as much interest income as it possibly could have if the deposits were made monthly. Repeat Finding In fiscal year 2021, the replacement reserve deposits were not made. Recommendation: The Project should create an automatic monthly transfer of $475 from the operating account to the reserve replacement account. Management?s response Agrees with the recommendation
Finding 2022-002- Residual Receipt Deposits Federal Agency U. S. Department of Housing and Urban Development Pass through Entity Not applicable Program Name: Section 811 Capital Advance Program CFDA# and Program Expenditures: 14.181 ($1,616,600) Federal Award Year July1, 2021 to June 30, 2022 Questioned Costs $18,738 Condition Found The $18,738 of surplus cash at June 30, 2022 was not deposited into the residual receipts account within ninety days of the Project?s fiscal year-end. Criteria: According to HUD?s guidelines, a Project must deposit surplus cash due to residual receipts within ninety days after the fiscal period ends (REAC submission due date) Cause Project management did not transfer the surplus cash of $18,738 from the operating account to the residual receipts Effect: The Project held excess cash and did not make the required residual receipts deposits. Recommendation: The Project should make a deposit of $18,738 for the year ended June 30, 2022. Procedures should be improved to ensure that surplus cash is calculated and transferred to the residual receipt account timely. Management?s response Agrees with the recommendation
Finding 2022-001- Replacement Reserve Deposits Federal Agency U. S. Department of Housing and Urban Development Pass through Entity Not applicable Program Name: Section 811 Capital Advance Program CFDA# and Program Expenditures: 14.181 ($1,616,600) Federal Award Year July1, 2021 to June 30, 2022 Questioned Costs 5,700 Condition Found Monthly deposits were not made to the replacement reserve account as required by the Project?s regulatory agreement. Monthly deposits of $475 were required, however there is no evidence that they were made. Criteria: The regulatory agreement requires that $475 is deposited in the replace reserve account each month from July 2021 to June 2022. Cause The required deposits were not transferred from the operating account to the replacement reserve account on a monthly basis. Effect: The Project did not follow the regulatory agreement. The replacement reserve account did not earn as much interest income as it possibly could have if the deposits were made monthly. Repeat Finding In fiscal year 2021, the replacement reserve deposits were not made. Recommendation: The Project should create an automatic monthly transfer of $475 from the operating account to the reserve replacement account. Management?s response Agrees with the recommendation
Finding 2022-002- Residual Receipt Deposits Federal Agency U. S. Department of Housing and Urban Development Pass through Entity Not applicable Program Name: Section 811 Capital Advance Program CFDA# and Program Expenditures: 14.181 ($1,616,600) Federal Award Year July1, 2021 to June 30, 2022 Questioned Costs $18,738 Condition Found The $18,738 of surplus cash at June 30, 2022 was not deposited into the residual receipts account within ninety days of the Project?s fiscal year-end. Criteria: According to HUD?s guidelines, a Project must deposit surplus cash due to residual receipts within ninety days after the fiscal period ends (REAC submission due date) Cause Project management did not transfer the surplus cash of $18,738 from the operating account to the residual receipts Effect: The Project held excess cash and did not make the required residual receipts deposits. Recommendation: The Project should make a deposit of $18,738 for the year ended June 30, 2022. Procedures should be improved to ensure that surplus cash is calculated and transferred to the residual receipt account timely. Management?s response Agrees with the recommendation
Finding 2022-001- Replacement Reserve Deposits Federal Agency U. S. Department of Housing and Urban Development Pass through Entity Not applicable Program Name: Section 811 Capital Advance Program CFDA# and Program Expenditures: 14.181 ($1,616,600) Federal Award Year July1, 2021 to June 30, 2022 Questioned Costs 5,700 Condition Found Monthly deposits were not made to the replacement reserve account as required by the Project?s regulatory agreement. Monthly deposits of $475 were required, however there is no evidence that they were made. Criteria: The regulatory agreement requires that $475 is deposited in the replace reserve account each month from July 2021 to June 2022. Cause The required deposits were not transferred from the operating account to the replacement reserve account on a monthly basis. Effect: The Project did not follow the regulatory agreement. The replacement reserve account did not earn as much interest income as it possibly could have if the deposits were made monthly. Repeat Finding In fiscal year 2021, the replacement reserve deposits were not made. Recommendation: The Project should create an automatic monthly transfer of $475 from the operating account to the reserve replacement account. Management?s response Agrees with the recommendation
Finding 2022-002- Residual Receipt Deposits Federal Agency U. S. Department of Housing and Urban Development Pass through Entity Not applicable Program Name: Section 811 Capital Advance Program CFDA# and Program Expenditures: 14.181 ($1,616,600) Federal Award Year July1, 2021 to June 30, 2022 Questioned Costs $18,738 Condition Found The $18,738 of surplus cash at June 30, 2022 was not deposited into the residual receipts account within ninety days of the Project?s fiscal year-end. Criteria: According to HUD?s guidelines, a Project must deposit surplus cash due to residual receipts within ninety days after the fiscal period ends (REAC submission due date) Cause Project management did not transfer the surplus cash of $18,738 from the operating account to the residual receipts Effect: The Project held excess cash and did not make the required residual receipts deposits. Recommendation: The Project should make a deposit of $18,738 for the year ended June 30, 2022. Procedures should be improved to ensure that surplus cash is calculated and transferred to the residual receipt account timely. Management?s response Agrees with the recommendation
Finding 2022-001- Replacement Reserve Deposits Federal Agency U. S. Department of Housing and Urban Development Pass through Entity Not applicable Program Name: Section 811 Capital Advance Program CFDA# and Program Expenditures: 14.181 ($1,616,600) Federal Award Year July1, 2021 to June 30, 2022 Questioned Costs 5,700 Condition Found Monthly deposits were not made to the replacement reserve account as required by the Project?s regulatory agreement. Monthly deposits of $475 were required, however there is no evidence that they were made. Criteria: The regulatory agreement requires that $475 is deposited in the replace reserve account each month from July 2021 to June 2022. Cause The required deposits were not transferred from the operating account to the replacement reserve account on a monthly basis. Effect: The Project did not follow the regulatory agreement. The replacement reserve account did not earn as much interest income as it possibly could have if the deposits were made monthly. Repeat Finding In fiscal year 2021, the replacement reserve deposits were not made. Recommendation: The Project should create an automatic monthly transfer of $475 from the operating account to the reserve replacement account. Management?s response Agrees with the recommendation
Finding 2022-002- Residual Receipt Deposits Federal Agency U. S. Department of Housing and Urban Development Pass through Entity Not applicable Program Name: Section 811 Capital Advance Program CFDA# and Program Expenditures: 14.181 ($1,616,600) Federal Award Year July1, 2021 to June 30, 2022 Questioned Costs $18,738 Condition Found The $18,738 of surplus cash at June 30, 2022 was not deposited into the residual receipts account within ninety days of the Project?s fiscal year-end. Criteria: According to HUD?s guidelines, a Project must deposit surplus cash due to residual receipts within ninety days after the fiscal period ends (REAC submission due date) Cause Project management did not transfer the surplus cash of $18,738 from the operating account to the residual receipts Effect: The Project held excess cash and did not make the required residual receipts deposits. Recommendation: The Project should make a deposit of $18,738 for the year ended June 30, 2022. Procedures should be improved to ensure that surplus cash is calculated and transferred to the residual receipt account timely. Management?s response Agrees with the recommendation