2022-001 Finding resolution status: Resolved Information on universe: Auditor tests the monthly bank statements for the reserve for replacement account. Sample size: 12 monthly statements Identification of repeat finding: Repeat finding 2021-002 Condition: One of the monthly Reserve for Replacement deposits was not deposited in the correct month. Criteria: HUD requires monthly deposits to the Reserve for Replacement account. Effect: Monthly deposit was not made timely. Context: Auditor reviewed the monthly bank statements and noted one deposit was not made in the correct month. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project remains in compliance with its regulatory agreement and all monthly reserve for replacement deposits are made timely. Reporting views of responsible officials: A procedure has been implemented and all deposits will be made timely going forward. Date of completion: December 31, 2021
2022-002 Finding resolution status: Unresolved Information on universe: Auditor tests tenant files based on HUD sampling guidelines of less than 50 units. 5 files were selected for testing. Sample size: 5 files Identification of repeat finding : Repeat finding 2021-003 Condition: Tenant rent was not accurately calculated. Criteria: HUD requires annual re-certification and rent calculation. Effect: Tenant rent and tenant assistance were not correct for one tenant. Context: Auditor selected tenant files to test the tenant income and allowable expenses and noted one file in which the income was not correctly calculated. Cause: Error by the project manager. Recommendation: A procedure be implemented to verify the treatment of unusual circumstances with the housing director. Reporting views of responsible officials: Management agrees and will implement a procedure. See Corrective Action Plan.
2022-003 SIGNIFICANT DEFICIENCY Finding resolution status: In-Process Information on universe: Substantive testing Sample size: Expenses selected for substantive testing based on analytics Identification of repeat finding : Repeat finding Condition: Although improvements were made in the documentation and allocation of expenses not all of the corrective action plan from finding 2021-004 has been implemented at year end. Criteria: All allocable time should have sufficient detail of duties performed. Effect: Controls around allocations could be stronger which could result in misstatements. Context: Auditor selected accounts for testing due to the balances appearing unreasonable in comparison to the budget as well as prior year findings. It was noted that improvements were made after the prior audit was issued. Cause: Lack of policy surrounding time reporting. Recommendation: To document job duties for each position and implement a policy to ensure all time sheets detail out the duties performed. Reporting views of responsible officials: See Corrective Action Plan
2022-001 Finding resolution status: Resolved Information on universe: Auditor tests the monthly bank statements for the reserve for replacement account. Sample size: 12 monthly statements Identification of repeat finding: Repeat finding 2021-002 Condition: One of the monthly Reserve for Replacement deposits was not deposited in the correct month. Criteria: HUD requires monthly deposits to the Reserve for Replacement account. Effect: Monthly deposit was not made timely. Context: Auditor reviewed the monthly bank statements and noted one deposit was not made in the correct month. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project remains in compliance with its regulatory agreement and all monthly reserve for replacement deposits are made timely. Reporting views of responsible officials: A procedure has been implemented and all deposits will be made timely going forward. Date of completion: December 31, 2021
2022-002 Finding resolution status: Unresolved Information on universe: Auditor tests tenant files based on HUD sampling guidelines of less than 50 units. 5 files were selected for testing. Sample size: 5 files Identification of repeat finding : Repeat finding 2021-003 Condition: Tenant rent was not accurately calculated. Criteria: HUD requires annual re-certification and rent calculation. Effect: Tenant rent and tenant assistance were not correct for one tenant. Context: Auditor selected tenant files to test the tenant income and allowable expenses and noted one file in which the income was not correctly calculated. Cause: Error by the project manager. Recommendation: A procedure be implemented to verify the treatment of unusual circumstances with the housing director. Reporting views of responsible officials: Management agrees and will implement a procedure. See Corrective Action Plan.
2022-003 SIGNIFICANT DEFICIENCY Finding resolution status: In-Process Information on universe: Substantive testing Sample size: Expenses selected for substantive testing based on analytics Identification of repeat finding : Repeat finding Condition: Although improvements were made in the documentation and allocation of expenses not all of the corrective action plan from finding 2021-004 has been implemented at year end. Criteria: All allocable time should have sufficient detail of duties performed. Effect: Controls around allocations could be stronger which could result in misstatements. Context: Auditor selected accounts for testing due to the balances appearing unreasonable in comparison to the budget as well as prior year findings. It was noted that improvements were made after the prior audit was issued. Cause: Lack of policy surrounding time reporting. Recommendation: To document job duties for each position and implement a policy to ensure all time sheets detail out the duties performed. Reporting views of responsible officials: See Corrective Action Plan
2022-001 Finding resolution status: Resolved Information on universe: Auditor tests the monthly bank statements for the reserve for replacement account. Sample size: 12 monthly statements Identification of repeat finding: Repeat finding 2021-002 Condition: One of the monthly Reserve for Replacement deposits was not deposited in the correct month. Criteria: HUD requires monthly deposits to the Reserve for Replacement account. Effect: Monthly deposit was not made timely. Context: Auditor reviewed the monthly bank statements and noted one deposit was not made in the correct month. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project remains in compliance with its regulatory agreement and all monthly reserve for replacement deposits are made timely. Reporting views of responsible officials: A procedure has been implemented and all deposits will be made timely going forward. Date of completion: December 31, 2021
2022-002 Finding resolution status: Unresolved Information on universe: Auditor tests tenant files based on HUD sampling guidelines of less than 50 units. 5 files were selected for testing. Sample size: 5 files Identification of repeat finding : Repeat finding 2021-003 Condition: Tenant rent was not accurately calculated. Criteria: HUD requires annual re-certification and rent calculation. Effect: Tenant rent and tenant assistance were not correct for one tenant. Context: Auditor selected tenant files to test the tenant income and allowable expenses and noted one file in which the income was not correctly calculated. Cause: Error by the project manager. Recommendation: A procedure be implemented to verify the treatment of unusual circumstances with the housing director. Reporting views of responsible officials: Management agrees and will implement a procedure. See Corrective Action Plan.
2022-003 SIGNIFICANT DEFICIENCY Finding resolution status: In-Process Information on universe: Substantive testing Sample size: Expenses selected for substantive testing based on analytics Identification of repeat finding : Repeat finding Condition: Although improvements were made in the documentation and allocation of expenses not all of the corrective action plan from finding 2021-004 has been implemented at year end. Criteria: All allocable time should have sufficient detail of duties performed. Effect: Controls around allocations could be stronger which could result in misstatements. Context: Auditor selected accounts for testing due to the balances appearing unreasonable in comparison to the budget as well as prior year findings. It was noted that improvements were made after the prior audit was issued. Cause: Lack of policy surrounding time reporting. Recommendation: To document job duties for each position and implement a policy to ensure all time sheets detail out the duties performed. Reporting views of responsible officials: See Corrective Action Plan
2022-001 Finding resolution status: Resolved Information on universe: Auditor tests the monthly bank statements for the reserve for replacement account. Sample size: 12 monthly statements Identification of repeat finding: Repeat finding 2021-002 Condition: One of the monthly Reserve for Replacement deposits was not deposited in the correct month. Criteria: HUD requires monthly deposits to the Reserve for Replacement account. Effect: Monthly deposit was not made timely. Context: Auditor reviewed the monthly bank statements and noted one deposit was not made in the correct month. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project remains in compliance with its regulatory agreement and all monthly reserve for replacement deposits are made timely. Reporting views of responsible officials: A procedure has been implemented and all deposits will be made timely going forward. Date of completion: December 31, 2021
2022-002 Finding resolution status: Unresolved Information on universe: Auditor tests tenant files based on HUD sampling guidelines of less than 50 units. 5 files were selected for testing. Sample size: 5 files Identification of repeat finding : Repeat finding 2021-003 Condition: Tenant rent was not accurately calculated. Criteria: HUD requires annual re-certification and rent calculation. Effect: Tenant rent and tenant assistance were not correct for one tenant. Context: Auditor selected tenant files to test the tenant income and allowable expenses and noted one file in which the income was not correctly calculated. Cause: Error by the project manager. Recommendation: A procedure be implemented to verify the treatment of unusual circumstances with the housing director. Reporting views of responsible officials: Management agrees and will implement a procedure. See Corrective Action Plan.
2022-003 SIGNIFICANT DEFICIENCY Finding resolution status: In-Process Information on universe: Substantive testing Sample size: Expenses selected for substantive testing based on analytics Identification of repeat finding : Repeat finding Condition: Although improvements were made in the documentation and allocation of expenses not all of the corrective action plan from finding 2021-004 has been implemented at year end. Criteria: All allocable time should have sufficient detail of duties performed. Effect: Controls around allocations could be stronger which could result in misstatements. Context: Auditor selected accounts for testing due to the balances appearing unreasonable in comparison to the budget as well as prior year findings. It was noted that improvements were made after the prior audit was issued. Cause: Lack of policy surrounding time reporting. Recommendation: To document job duties for each position and implement a policy to ensure all time sheets detail out the duties performed. Reporting views of responsible officials: See Corrective Action Plan
2022-001 Finding resolution status: Resolved Information on universe: Auditor tests the monthly bank statements for the reserve for replacement account. Sample size: 12 monthly statements Identification of repeat finding: Repeat finding 2021-002 Condition: One of the monthly Reserve for Replacement deposits was not deposited in the correct month. Criteria: HUD requires monthly deposits to the Reserve for Replacement account. Effect: Monthly deposit was not made timely. Context: Auditor reviewed the monthly bank statements and noted one deposit was not made in the correct month. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project remains in compliance with its regulatory agreement and all monthly reserve for replacement deposits are made timely. Reporting views of responsible officials: A procedure has been implemented and all deposits will be made timely going forward. Date of completion: December 31, 2021
2022-002 Finding resolution status: Unresolved Information on universe: Auditor tests tenant files based on HUD sampling guidelines of less than 50 units. 5 files were selected for testing. Sample size: 5 files Identification of repeat finding : Repeat finding 2021-003 Condition: Tenant rent was not accurately calculated. Criteria: HUD requires annual re-certification and rent calculation. Effect: Tenant rent and tenant assistance were not correct for one tenant. Context: Auditor selected tenant files to test the tenant income and allowable expenses and noted one file in which the income was not correctly calculated. Cause: Error by the project manager. Recommendation: A procedure be implemented to verify the treatment of unusual circumstances with the housing director. Reporting views of responsible officials: Management agrees and will implement a procedure. See Corrective Action Plan.
2022-003 SIGNIFICANT DEFICIENCY Finding resolution status: In-Process Information on universe: Substantive testing Sample size: Expenses selected for substantive testing based on analytics Identification of repeat finding : Repeat finding Condition: Although improvements were made in the documentation and allocation of expenses not all of the corrective action plan from finding 2021-004 has been implemented at year end. Criteria: All allocable time should have sufficient detail of duties performed. Effect: Controls around allocations could be stronger which could result in misstatements. Context: Auditor selected accounts for testing due to the balances appearing unreasonable in comparison to the budget as well as prior year findings. It was noted that improvements were made after the prior audit was issued. Cause: Lack of policy surrounding time reporting. Recommendation: To document job duties for each position and implement a policy to ensure all time sheets detail out the duties performed. Reporting views of responsible officials: See Corrective Action Plan
2022-001 Finding resolution status: Resolved Information on universe: Auditor tests the monthly bank statements for the reserve for replacement account. Sample size: 12 monthly statements Identification of repeat finding: Repeat finding 2021-002 Condition: One of the monthly Reserve for Replacement deposits was not deposited in the correct month. Criteria: HUD requires monthly deposits to the Reserve for Replacement account. Effect: Monthly deposit was not made timely. Context: Auditor reviewed the monthly bank statements and noted one deposit was not made in the correct month. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project remains in compliance with its regulatory agreement and all monthly reserve for replacement deposits are made timely. Reporting views of responsible officials: A procedure has been implemented and all deposits will be made timely going forward. Date of completion: December 31, 2021
2022-002 Finding resolution status: Unresolved Information on universe: Auditor tests tenant files based on HUD sampling guidelines of less than 50 units. 5 files were selected for testing. Sample size: 5 files Identification of repeat finding : Repeat finding 2021-003 Condition: Tenant rent was not accurately calculated. Criteria: HUD requires annual re-certification and rent calculation. Effect: Tenant rent and tenant assistance were not correct for one tenant. Context: Auditor selected tenant files to test the tenant income and allowable expenses and noted one file in which the income was not correctly calculated. Cause: Error by the project manager. Recommendation: A procedure be implemented to verify the treatment of unusual circumstances with the housing director. Reporting views of responsible officials: Management agrees and will implement a procedure. See Corrective Action Plan.
2022-003 SIGNIFICANT DEFICIENCY Finding resolution status: In-Process Information on universe: Substantive testing Sample size: Expenses selected for substantive testing based on analytics Identification of repeat finding : Repeat finding Condition: Although improvements were made in the documentation and allocation of expenses not all of the corrective action plan from finding 2021-004 has been implemented at year end. Criteria: All allocable time should have sufficient detail of duties performed. Effect: Controls around allocations could be stronger which could result in misstatements. Context: Auditor selected accounts for testing due to the balances appearing unreasonable in comparison to the budget as well as prior year findings. It was noted that improvements were made after the prior audit was issued. Cause: Lack of policy surrounding time reporting. Recommendation: To document job duties for each position and implement a policy to ensure all time sheets detail out the duties performed. Reporting views of responsible officials: See Corrective Action Plan