Audit 25582

FY End
2022-06-30
Total Expended
$27.63M
Findings
4
Programs
18
Organization: Harrison County School District (MS)
Year: 2022 Accepted: 2023-03-02

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
36895 2022-001 Significant Deficiency - A
36896 2022-002 Significant Deficiency - A
613337 2022-001 Significant Deficiency - A
613338 2022-002 Significant Deficiency - A

Contacts

Name Title Type
LHD1PL11WKZ3 George Triggs Auditee
2285396500 Megan St. Clair, CPA Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the School District under programs of the federal government for the year ended June 30, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the School District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the School District.
Title: Noncash Awards Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Donated commodities of $765,259 are included in the COVID-19 National Summer Lunch Program Seamless Summer Option.
Title: Other Items Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. For each federal grant passed through the Mississippi Department of Education, the school district has elected to use the pass-through entity identifying number as provided by the Mississippi Department of Education for the most recent and significant grant year.

Finding Details

Finding 2022-001 Reference Number: 2022-001 Federal Agency: U.S. Department of Agriculture Federal Program: National school lunch program ? seamless summer option Assistance Listing No.: 10.555 Compliance Requirement: Activities Allowed or Unallowed Type of Finding: Significant deficiency in Internal Control over Compliance CRITERIA: Cost charged to the federal program must be for program related purposes. CONDITION: Management charged the salary of a school district bus driver to the federal program. CAUSE: The cause of the condition was an error by management. EFFECT: The effect of the condition resulted in $16,425.66 of unallowed cost being charged to the federal program. QUESTIONED COST: None PREVALENCE OF AUDIT FINDING: This condition is considered to be an isolated incident. REPEAT FINDING: This is not a repeat finding. RECOMMENDATION: It is recommended that management exercise caution in coding salaries such that salaries to be charged to local sources not be charged to federal programs. In addition, it is recommended that $16,425.66 be transferred from the district maintenance fund to the child nutrition program fund. VIEWS OF RESPONSIBLE OFFICIAL: See Auditee?s Corrective Action Plan
Finding 2022-002 Reference Number: 2022-002 Federal Agency: U.S. Department of Education Federal Program: Supporting effective instruction ? state grants Assistance Listing No.: 84.367 Compliance Requirement: Activities Allowed or Unallowed Type of Finding: Significant deficiency in Internal Control over Compliance CRITERIA: The grant application outlined specific criteria and conditions that were to be met. Incentive pay for recruitment and retention of math teachers was an allowable cost as part of the grant. One criterion was the maximum number of absences a teacher was allowed during the school year, which was eight (8) days, then they were no longer eligible to receive incentive pay. CONDITION: Management paid one (1) math teacher incentive pay of $6,254 (including fringe benefits) when the teacher?s absences exceeded the eight (8) days allowed. Policy Code GBCAA Recruitment and Retention Procedures outlined this criteria and was signed by the employee and principal. Since the employee?s absences exceeded what was allowed, that employee should not have received the incentive pay. CAUSE: The cause of the condition was oversight by management. EFFECT: The effect of the condition resulted in overpayment of salary to the teacher and $6,254 of unallowed cost being charged to the federal program. QUESTIONED COST: None PREVALENCE OF AUDIT FINDING: This condition is considered to be an isolated incident. REPEAT FINDING: This is not a repeat finding. RECOMMENDATION: It is recommended that management exercise due diligence and caution regarding incentive pay to ensure that all program criteria are met. In addition, it is recommended that management consult with the Mississippi Department of Education regarding repayment of $6,254 to the federal program. It is further recommended that management consult with legal counsel regarding the teacher?s restitution to the district for the overpayment in salary. VIEWS OF RESPONSIBLE OFFICIAL: See Auditee?s Corrective Action Plan
Finding 2022-001 Reference Number: 2022-001 Federal Agency: U.S. Department of Agriculture Federal Program: National school lunch program ? seamless summer option Assistance Listing No.: 10.555 Compliance Requirement: Activities Allowed or Unallowed Type of Finding: Significant deficiency in Internal Control over Compliance CRITERIA: Cost charged to the federal program must be for program related purposes. CONDITION: Management charged the salary of a school district bus driver to the federal program. CAUSE: The cause of the condition was an error by management. EFFECT: The effect of the condition resulted in $16,425.66 of unallowed cost being charged to the federal program. QUESTIONED COST: None PREVALENCE OF AUDIT FINDING: This condition is considered to be an isolated incident. REPEAT FINDING: This is not a repeat finding. RECOMMENDATION: It is recommended that management exercise caution in coding salaries such that salaries to be charged to local sources not be charged to federal programs. In addition, it is recommended that $16,425.66 be transferred from the district maintenance fund to the child nutrition program fund. VIEWS OF RESPONSIBLE OFFICIAL: See Auditee?s Corrective Action Plan
Finding 2022-002 Reference Number: 2022-002 Federal Agency: U.S. Department of Education Federal Program: Supporting effective instruction ? state grants Assistance Listing No.: 84.367 Compliance Requirement: Activities Allowed or Unallowed Type of Finding: Significant deficiency in Internal Control over Compliance CRITERIA: The grant application outlined specific criteria and conditions that were to be met. Incentive pay for recruitment and retention of math teachers was an allowable cost as part of the grant. One criterion was the maximum number of absences a teacher was allowed during the school year, which was eight (8) days, then they were no longer eligible to receive incentive pay. CONDITION: Management paid one (1) math teacher incentive pay of $6,254 (including fringe benefits) when the teacher?s absences exceeded the eight (8) days allowed. Policy Code GBCAA Recruitment and Retention Procedures outlined this criteria and was signed by the employee and principal. Since the employee?s absences exceeded what was allowed, that employee should not have received the incentive pay. CAUSE: The cause of the condition was oversight by management. EFFECT: The effect of the condition resulted in overpayment of salary to the teacher and $6,254 of unallowed cost being charged to the federal program. QUESTIONED COST: None PREVALENCE OF AUDIT FINDING: This condition is considered to be an isolated incident. REPEAT FINDING: This is not a repeat finding. RECOMMENDATION: It is recommended that management exercise due diligence and caution regarding incentive pay to ensure that all program criteria are met. In addition, it is recommended that management consult with the Mississippi Department of Education regarding repayment of $6,254 to the federal program. It is further recommended that management consult with legal counsel regarding the teacher?s restitution to the district for the overpayment in salary. VIEWS OF RESPONSIBLE OFFICIAL: See Auditee?s Corrective Action Plan