#2022-001 ? Uniform Guidance Procurement Standards Criteria: In accordance with 2 CFR sections 200.318 through 200.326 of the Uniform Guidance, Amistad, Inc. is required to have a documented purchasing policy, which at a minimum, incorporates the provisions of the Uniform Guidance. Condition: The OMB revised regulations applicable to federally funded programs are contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Uniform Guidance replaced OMB Circulars A-133, A-87, and A-110 and incorporates new requirements for grant recipients. The Uniform Guidance includes not only protocols for program management and administration, but also updates compliance regulations for federal awards. Currently, the Organization has no formal written procurement policy that incorporates all provisions of the Uniform Guidance procurement standards. Questioned Costs: None Context: The Organization has not adopted a procurement policy that covers all aspects required by the Uniform Guidance. However, during our testing of procurement over federal expenditures, we did not note any violations of the Uniform Guidance procurement standards. Effect: Items required by the Uniform Guidance procurement standards are not currently addressed in an official, written procurement policy. Cause: Staff turnover and management oversight. Repeat Finding: Yes Recommendation: We recommend that management review the applicable provisions of the Uniform Guidance procurement standards and develop an appropriate written procurement policy. This would include incorporating definitions of the types of procurement (i.e. micro-purchases, small purchases, and small acquisition threshold) to match the language used in the Uniform Guidance procurement standards.
#2022-002 ? Reporting Requirements Criteria: Contract recipients must submit financial and performance reports as detailed in the individual contracts. Due dates for performance reports are typically fifteen days after the end of the quarter, with quarterly financial reports due thirty days after the end of the quarter. Agreement close-out reports are due sixty days after the close of the program period. Condition: We noted two instances in which the submitted quarterly performance reports were considered to be incomplete, one of which was also filed late, three instances in which there was no evidence that the quarterly performance reports had been completed, and one instance in which the completed quarterly performance report had no indication of when the report was actually submitted. Questioned Costs: None Context: The Quarterly Performance Measures Report for the quarter ended September 30, 2021, due to be filed by October 15, 2021, was submitted on November 12, 2021, and was considered to be incomplete. In addition, the Peer Run Recovery Centers Quarterly Report for the quarter ended March 31, 2022 was considered to be incomplete. Three reports could not be located to substantiate they had been completed and filed on time. Lastly, one report was examined, but had no indication that it had been timely submitted. Effect: None Cause: Staff turnover and management oversight. Repeat Finding: No Recommendation: We encourage the Organization to continue its efforts to ensure that all contract reports are completed and submitted timely.
#2022-001 ? Uniform Guidance Procurement Standards Criteria: In accordance with 2 CFR sections 200.318 through 200.326 of the Uniform Guidance, Amistad, Inc. is required to have a documented purchasing policy, which at a minimum, incorporates the provisions of the Uniform Guidance. Condition: The OMB revised regulations applicable to federally funded programs are contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Uniform Guidance replaced OMB Circulars A-133, A-87, and A-110 and incorporates new requirements for grant recipients. The Uniform Guidance includes not only protocols for program management and administration, but also updates compliance regulations for federal awards. Currently, the Organization has no formal written procurement policy that incorporates all provisions of the Uniform Guidance procurement standards. Questioned Costs: None Context: The Organization has not adopted a procurement policy that covers all aspects required by the Uniform Guidance. However, during our testing of procurement over federal expenditures, we did not note any violations of the Uniform Guidance procurement standards. Effect: Items required by the Uniform Guidance procurement standards are not currently addressed in an official, written procurement policy. Cause: Staff turnover and management oversight. Repeat Finding: Yes Recommendation: We recommend that management review the applicable provisions of the Uniform Guidance procurement standards and develop an appropriate written procurement policy. This would include incorporating definitions of the types of procurement (i.e. micro-purchases, small purchases, and small acquisition threshold) to match the language used in the Uniform Guidance procurement standards.
#2022-002 ? Reporting Requirements Criteria: Contract recipients must submit financial and performance reports as detailed in the individual contracts. Due dates for performance reports are typically fifteen days after the end of the quarter, with quarterly financial reports due thirty days after the end of the quarter. Agreement close-out reports are due sixty days after the close of the program period. Condition: We noted two instances in which the submitted quarterly performance reports were considered to be incomplete, one of which was also filed late, three instances in which there was no evidence that the quarterly performance reports had been completed, and one instance in which the completed quarterly performance report had no indication of when the report was actually submitted. Questioned Costs: None Context: The Quarterly Performance Measures Report for the quarter ended September 30, 2021, due to be filed by October 15, 2021, was submitted on November 12, 2021, and was considered to be incomplete. In addition, the Peer Run Recovery Centers Quarterly Report for the quarter ended March 31, 2022 was considered to be incomplete. Three reports could not be located to substantiate they had been completed and filed on time. Lastly, one report was examined, but had no indication that it had been timely submitted. Effect: None Cause: Staff turnover and management oversight. Repeat Finding: No Recommendation: We encourage the Organization to continue its efforts to ensure that all contract reports are completed and submitted timely.
#2022-001 ? Uniform Guidance Procurement Standards Criteria: In accordance with 2 CFR sections 200.318 through 200.326 of the Uniform Guidance, Amistad, Inc. is required to have a documented purchasing policy, which at a minimum, incorporates the provisions of the Uniform Guidance. Condition: The OMB revised regulations applicable to federally funded programs are contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Uniform Guidance replaced OMB Circulars A-133, A-87, and A-110 and incorporates new requirements for grant recipients. The Uniform Guidance includes not only protocols for program management and administration, but also updates compliance regulations for federal awards. Currently, the Organization has no formal written procurement policy that incorporates all provisions of the Uniform Guidance procurement standards. Questioned Costs: None Context: The Organization has not adopted a procurement policy that covers all aspects required by the Uniform Guidance. However, during our testing of procurement over federal expenditures, we did not note any violations of the Uniform Guidance procurement standards. Effect: Items required by the Uniform Guidance procurement standards are not currently addressed in an official, written procurement policy. Cause: Staff turnover and management oversight. Repeat Finding: Yes Recommendation: We recommend that management review the applicable provisions of the Uniform Guidance procurement standards and develop an appropriate written procurement policy. This would include incorporating definitions of the types of procurement (i.e. micro-purchases, small purchases, and small acquisition threshold) to match the language used in the Uniform Guidance procurement standards.
#2022-001 ? Uniform Guidance Procurement Standards Criteria: In accordance with 2 CFR sections 200.318 through 200.326 of the Uniform Guidance, Amistad, Inc. is required to have a documented purchasing policy, which at a minimum, incorporates the provisions of the Uniform Guidance. Condition: The OMB revised regulations applicable to federally funded programs are contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Uniform Guidance replaced OMB Circulars A-133, A-87, and A-110 and incorporates new requirements for grant recipients. The Uniform Guidance includes not only protocols for program management and administration, but also updates compliance regulations for federal awards. Currently, the Organization has no formal written procurement policy that incorporates all provisions of the Uniform Guidance procurement standards. Questioned Costs: None Context: The Organization has not adopted a procurement policy that covers all aspects required by the Uniform Guidance. However, during our testing of procurement over federal expenditures, we did not note any violations of the Uniform Guidance procurement standards. Effect: Items required by the Uniform Guidance procurement standards are not currently addressed in an official, written procurement policy. Cause: Staff turnover and management oversight. Repeat Finding: Yes Recommendation: We recommend that management review the applicable provisions of the Uniform Guidance procurement standards and develop an appropriate written procurement policy. This would include incorporating definitions of the types of procurement (i.e. micro-purchases, small purchases, and small acquisition threshold) to match the language used in the Uniform Guidance procurement standards.
#2022-002 ? Reporting Requirements Criteria: Contract recipients must submit financial and performance reports as detailed in the individual contracts. Due dates for performance reports are typically fifteen days after the end of the quarter, with quarterly financial reports due thirty days after the end of the quarter. Agreement close-out reports are due sixty days after the close of the program period. Condition: We noted two instances in which the submitted quarterly performance reports were considered to be incomplete, one of which was also filed late, three instances in which there was no evidence that the quarterly performance reports had been completed, and one instance in which the completed quarterly performance report had no indication of when the report was actually submitted. Questioned Costs: None Context: The Quarterly Performance Measures Report for the quarter ended September 30, 2021, due to be filed by October 15, 2021, was submitted on November 12, 2021, and was considered to be incomplete. In addition, the Peer Run Recovery Centers Quarterly Report for the quarter ended March 31, 2022 was considered to be incomplete. Three reports could not be located to substantiate they had been completed and filed on time. Lastly, one report was examined, but had no indication that it had been timely submitted. Effect: None Cause: Staff turnover and management oversight. Repeat Finding: No Recommendation: We encourage the Organization to continue its efforts to ensure that all contract reports are completed and submitted timely.
#2022-001 ? Uniform Guidance Procurement Standards Criteria: In accordance with 2 CFR sections 200.318 through 200.326 of the Uniform Guidance, Amistad, Inc. is required to have a documented purchasing policy, which at a minimum, incorporates the provisions of the Uniform Guidance. Condition: The OMB revised regulations applicable to federally funded programs are contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Uniform Guidance replaced OMB Circulars A-133, A-87, and A-110 and incorporates new requirements for grant recipients. The Uniform Guidance includes not only protocols for program management and administration, but also updates compliance regulations for federal awards. Currently, the Organization has no formal written procurement policy that incorporates all provisions of the Uniform Guidance procurement standards. Questioned Costs: None Context: The Organization has not adopted a procurement policy that covers all aspects required by the Uniform Guidance. However, during our testing of procurement over federal expenditures, we did not note any violations of the Uniform Guidance procurement standards. Effect: Items required by the Uniform Guidance procurement standards are not currently addressed in an official, written procurement policy. Cause: Staff turnover and management oversight. Repeat Finding: Yes Recommendation: We recommend that management review the applicable provisions of the Uniform Guidance procurement standards and develop an appropriate written procurement policy. This would include incorporating definitions of the types of procurement (i.e. micro-purchases, small purchases, and small acquisition threshold) to match the language used in the Uniform Guidance procurement standards.
#2022-002 ? Reporting Requirements Criteria: Contract recipients must submit financial and performance reports as detailed in the individual contracts. Due dates for performance reports are typically fifteen days after the end of the quarter, with quarterly financial reports due thirty days after the end of the quarter. Agreement close-out reports are due sixty days after the close of the program period. Condition: We noted two instances in which the submitted quarterly performance reports were considered to be incomplete, one of which was also filed late, three instances in which there was no evidence that the quarterly performance reports had been completed, and one instance in which the completed quarterly performance report had no indication of when the report was actually submitted. Questioned Costs: None Context: The Quarterly Performance Measures Report for the quarter ended September 30, 2021, due to be filed by October 15, 2021, was submitted on November 12, 2021, and was considered to be incomplete. In addition, the Peer Run Recovery Centers Quarterly Report for the quarter ended March 31, 2022 was considered to be incomplete. Three reports could not be located to substantiate they had been completed and filed on time. Lastly, one report was examined, but had no indication that it had been timely submitted. Effect: None Cause: Staff turnover and management oversight. Repeat Finding: No Recommendation: We encourage the Organization to continue its efforts to ensure that all contract reports are completed and submitted timely.
#2022-001 ? Uniform Guidance Procurement Standards Criteria: In accordance with 2 CFR sections 200.318 through 200.326 of the Uniform Guidance, Amistad, Inc. is required to have a documented purchasing policy, which at a minimum, incorporates the provisions of the Uniform Guidance. Condition: The OMB revised regulations applicable to federally funded programs are contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The Uniform Guidance replaced OMB Circulars A-133, A-87, and A-110 and incorporates new requirements for grant recipients. The Uniform Guidance includes not only protocols for program management and administration, but also updates compliance regulations for federal awards. Currently, the Organization has no formal written procurement policy that incorporates all provisions of the Uniform Guidance procurement standards. Questioned Costs: None Context: The Organization has not adopted a procurement policy that covers all aspects required by the Uniform Guidance. However, during our testing of procurement over federal expenditures, we did not note any violations of the Uniform Guidance procurement standards. Effect: Items required by the Uniform Guidance procurement standards are not currently addressed in an official, written procurement policy. Cause: Staff turnover and management oversight. Repeat Finding: Yes Recommendation: We recommend that management review the applicable provisions of the Uniform Guidance procurement standards and develop an appropriate written procurement policy. This would include incorporating definitions of the types of procurement (i.e. micro-purchases, small purchases, and small acquisition threshold) to match the language used in the Uniform Guidance procurement standards.