FINDING 2022-001 Federal Program Information: Federal Pell Grant Program (CFDA #84.063) and Federal Direct Student Loans (CFDA #84.268) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions - Enrollment Reporting: The University is required to update students? statuses on the National Student Loans Data System (NSLDS) website if they graduate, withdraw or have an increase/decrease in attendance level during the year within 60 days of the date the University becomes aware of the change in enrollment status. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately and have separate record types. Institutions are responsible for accurately reporting the significant data elements under the Campus-Level Record and Program-Level Record that ED considers high risk. Additionally, institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. As with any school/servicer arrangement for the administration of the Title IV programs, if the school uses a third party to meet the NSLDS enrollment reporting requirements it is the school that must ensure that enrollment information is submitted timely, accurately, and completely. Condition: The University did not submit an accurate status change notification or timely notification to the NSLDS website for certain students who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Administrative oversight with respect to enrollment reporting requirements. Effect or Potential Effect: The University is not in compliance with enrollment reporting requirements. Failure to promptly report accurate and timely changes in enrollment status may adversely impact the repayment status for student loan borrowers. Questioned Costs: None. Context: For 3 of 27 Campus-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 3 of 27 Program-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 5 of 27 Program-Level Records sampled, the University did not accurately report all significant data elements in a timely notification to the NSLDS website. Identification as a Repeat Finding: This is a repeat finding from prior year. This was reported as Finding 2021-003 in the prior year schedule of findings and questioned costs. Recommendation: We recommend that the University properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website within the required timeframe. Views of Responsible Officials and Planned Corrective Actions: Two students were not included in the conferral file that was transmitted to the National Student Clearinghouse. For 3 of 27 Campus-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 3 of 27 Program-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 5 of 27 Program-Level Records sampled, the University did not accurately report all significant data elements in a timely notification to the NSLDS website. While NSC records were reviewed, these items were not caught. Moving forward, two staff members will review each record to ensure that the graduated status is reported correctly. We will work with Student Financial Services to determine if there is a NSLDS report that can be pulled and reviewed after each conferral cycle. Program level data was reported to the NSC. We will work with the NSC to determine why all records aren?t being reported to the NSLDS.
FINDING 2022-004 Federal Program Information: Federal Pell Grant Program (CFDA #84.063) and Federal Direct Student Loans (CFDA #84.268) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions ? Enrollment Reporting ?Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway (SAIG) (OMB No. 1845-0002) mailboxes sent by ED via NSLDS. After the institution submits the Enrollment Reporting roster to NSLDS, NSLDS evaluates the Enrollment Reporting roster and provides the institution an Error/Acknowledgment file. If errors are identified, institutions have 10 days to correct the errors and resubmit to NSLDS. Condition: Error records were not corrected within the required timeframe. Cause: Administrative oversight. Effect or Potential Effect: The University is not in compliance with the enrollment reporting requirements. Questioned Costs: None. Context: Population of errors identified in Error/Acknowledgement files included 3 errors that repeated and were thus not corrected within the required 10-day timeframe. Identification as a Repeat Finding: No similar finding identified in the prior year. Recommendation: We recommend that the University enhance its policies and procedures over enrollment reporting to ensure that all errors are corrected within the required timeframe. Views of Responsible Officials and Planned Corrective Actions: The Registrar?s Office will add an additional staff person to assist in reviewing and updating any error files that are received through the Clearinghouse site.
FINDING 2022-004 Federal Program Information: Federal Pell Grant Program (CFDA #84.063) and Federal Direct Student Loans (CFDA #84.268) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions ? Enrollment Reporting ?Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway (SAIG) (OMB No. 1845-0002) mailboxes sent by ED via NSLDS. After the institution submits the Enrollment Reporting roster to NSLDS, NSLDS evaluates the Enrollment Reporting roster and provides the institution an Error/Acknowledgment file. If errors are identified, institutions have 10 days to correct the errors and resubmit to NSLDS. Condition: Error records were not corrected within the required timeframe. Cause: Administrative oversight. Effect or Potential Effect: The University is not in compliance with the enrollment reporting requirements. Questioned Costs: None. Context: Population of errors identified in Error/Acknowledgement files included 3 errors that repeated and were thus not corrected within the required 10-day timeframe. Identification as a Repeat Finding: No similar finding identified in the prior year. Recommendation: We recommend that the University enhance its policies and procedures over enrollment reporting to ensure that all errors are corrected within the required timeframe. Views of Responsible Officials and Planned Corrective Actions: The Registrar?s Office will add an additional staff person to assist in reviewing and updating any error files that are received through the Clearinghouse site.
FINDING 2022-001 Federal Program Information: Federal Pell Grant Program (CFDA #84.063) and Federal Direct Student Loans (CFDA #84.268) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions - Enrollment Reporting: The University is required to update students? statuses on the National Student Loans Data System (NSLDS) website if they graduate, withdraw or have an increase/decrease in attendance level during the year within 60 days of the date the University becomes aware of the change in enrollment status. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately and have separate record types. Institutions are responsible for accurately reporting the significant data elements under the Campus-Level Record and Program-Level Record that ED considers high risk. Additionally, institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. As with any school/servicer arrangement for the administration of the Title IV programs, if the school uses a third party to meet the NSLDS enrollment reporting requirements it is the school that must ensure that enrollment information is submitted timely, accurately, and completely. Condition: The University did not submit an accurate status change notification or timely notification to the NSLDS website for certain students who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Administrative oversight with respect to enrollment reporting requirements. Effect or Potential Effect: The University is not in compliance with enrollment reporting requirements. Failure to promptly report accurate and timely changes in enrollment status may adversely impact the repayment status for student loan borrowers. Questioned Costs: None. Context: For 3 of 27 Campus-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 3 of 27 Program-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 5 of 27 Program-Level Records sampled, the University did not accurately report all significant data elements in a timely notification to the NSLDS website. Identification as a Repeat Finding: This is a repeat finding from prior year. This was reported as Finding 2021-003 in the prior year schedule of findings and questioned costs. Recommendation: We recommend that the University properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website within the required timeframe. Views of Responsible Officials and Planned Corrective Actions: Two students were not included in the conferral file that was transmitted to the National Student Clearinghouse. For 3 of 27 Campus-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 3 of 27 Program-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 5 of 27 Program-Level Records sampled, the University did not accurately report all significant data elements in a timely notification to the NSLDS website. While NSC records were reviewed, these items were not caught. Moving forward, two staff members will review each record to ensure that the graduated status is reported correctly. We will work with Student Financial Services to determine if there is a NSLDS report that can be pulled and reviewed after each conferral cycle. Program level data was reported to the NSC. We will work with the NSC to determine why all records aren?t being reported to the NSLDS.
FINDING 2022-002 Federal Program Information: COVID-19 Education Stabilization Fund (?ESF?) - Student Aid Portion (CFDA 84.425E) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): L. Reporting ? Special Reporting ? Quarterly Public Reporting ? The University is required to publicly post certain information for the Student Aid Portion award on the University?s website in a conspicuous location. Institutions must post certain key line items identified by the ED as critical information directly to their website each calendar quarter, and reports must be updated no later than 10 days after the end of each calendar quarter. Condition: Certain key line items were not correctly reported in the University?s quarterly reports. Cause: Administrative oversight with respect to quarterly public reporting requirements. Effect or Potential Effect: The University is not in compliance with reporting requirements. Questioned Costs: None. Context: For 2 of 2 quarters selected for testing, certain required key line items for the Student Aid Portion awards reported on the University?s website contained inaccurate information. Identification as a Repeat Finding: No similar finding identified in the prior year. Recommendation: We recommend the University enhance its policies and procedures over quarterly reporting to ensure that all required information is reported accurately, in accordance with federal regulations. Views of Responsible Officials and Planned Corrective Actions: Queens? quarterly reports were updated and submitted with all corresponding and accurate disbursements appropriately noted, but the University did not include quarterly disbursements and cumulative disbursements in the reports. All prior and future reports will be updated to make the distinction between funds disbursed in that quarter and total disbursed.
FINDING 2022-003 Federal Program Information: Student Financial Assistance Cluster (Various ALN?s) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions ? Disbursements To or On Behalf of Students - If a student received financial aid while attending one or more other institutions, schools are required to request financial aid history using the National Student Loan Data System (NSLDS) Student Transfer Monitoring Process. Under this process, a school informs NSLDS about its transfer students. NSLDS will ?monitor? those students on the school?s ?inform? list and ?alert? the school of any relevant financial aid history changes. A school must wait 7 days after it ?informs? NSLDS about a transfer student before disbursing Title IV aid to that student (34 CFR section 668.19). Condition: A transfer student was not added to the Transfer Monitoring List. Cause: Administrative oversight. Effect or Potential Effect: The University did not adhere to the NSLDS Student Transfer Monitoring Process. Questioned Costs: None. Context: For 1 of 5 students sampled, the University was unable to provide documentation showing that the student was added to the Transfer Monitoring List. Identification as a Repeat Finding: No similar finding identified in the prior year. Recommendation: We recommend that the University enhance its procedures and internal controls to ensure that students are added to the Transfer Monitoring List and an appropriate time has passed before disbursing Title IV aid. Views of Responsible Officials and Planned Corrective Actions: Admission data for one student was misclassified as an entering freshman when student was a transfer student. We have identified the source of the issue and taken the appropriate steps to correct on both the Admissions and Financial Aid sides going forward.
FINDING 2022-001 Federal Program Information: Federal Pell Grant Program (CFDA #84.063) and Federal Direct Student Loans (CFDA #84.268) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions - Enrollment Reporting: The University is required to update students? statuses on the National Student Loans Data System (NSLDS) website if they graduate, withdraw or have an increase/decrease in attendance level during the year within 60 days of the date the University becomes aware of the change in enrollment status. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately and have separate record types. Institutions are responsible for accurately reporting the significant data elements under the Campus-Level Record and Program-Level Record that ED considers high risk. Additionally, institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. As with any school/servicer arrangement for the administration of the Title IV programs, if the school uses a third party to meet the NSLDS enrollment reporting requirements it is the school that must ensure that enrollment information is submitted timely, accurately, and completely. Condition: The University did not submit an accurate status change notification or timely notification to the NSLDS website for certain students who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Administrative oversight with respect to enrollment reporting requirements. Effect or Potential Effect: The University is not in compliance with enrollment reporting requirements. Failure to promptly report accurate and timely changes in enrollment status may adversely impact the repayment status for student loan borrowers. Questioned Costs: None. Context: For 3 of 27 Campus-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 3 of 27 Program-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 5 of 27 Program-Level Records sampled, the University did not accurately report all significant data elements in a timely notification to the NSLDS website. Identification as a Repeat Finding: This is a repeat finding from prior year. This was reported as Finding 2021-003 in the prior year schedule of findings and questioned costs. Recommendation: We recommend that the University properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website within the required timeframe. Views of Responsible Officials and Planned Corrective Actions: Two students were not included in the conferral file that was transmitted to the National Student Clearinghouse. For 3 of 27 Campus-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 3 of 27 Program-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 5 of 27 Program-Level Records sampled, the University did not accurately report all significant data elements in a timely notification to the NSLDS website. While NSC records were reviewed, these items were not caught. Moving forward, two staff members will review each record to ensure that the graduated status is reported correctly. We will work with Student Financial Services to determine if there is a NSLDS report that can be pulled and reviewed after each conferral cycle. Program level data was reported to the NSC. We will work with the NSC to determine why all records aren?t being reported to the NSLDS.
FINDING 2022-004 Federal Program Information: Federal Pell Grant Program (CFDA #84.063) and Federal Direct Student Loans (CFDA #84.268) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions ? Enrollment Reporting ?Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway (SAIG) (OMB No. 1845-0002) mailboxes sent by ED via NSLDS. After the institution submits the Enrollment Reporting roster to NSLDS, NSLDS evaluates the Enrollment Reporting roster and provides the institution an Error/Acknowledgment file. If errors are identified, institutions have 10 days to correct the errors and resubmit to NSLDS. Condition: Error records were not corrected within the required timeframe. Cause: Administrative oversight. Effect or Potential Effect: The University is not in compliance with the enrollment reporting requirements. Questioned Costs: None. Context: Population of errors identified in Error/Acknowledgement files included 3 errors that repeated and were thus not corrected within the required 10-day timeframe. Identification as a Repeat Finding: No similar finding identified in the prior year. Recommendation: We recommend that the University enhance its policies and procedures over enrollment reporting to ensure that all errors are corrected within the required timeframe. Views of Responsible Officials and Planned Corrective Actions: The Registrar?s Office will add an additional staff person to assist in reviewing and updating any error files that are received through the Clearinghouse site.
FINDING 2022-004 Federal Program Information: Federal Pell Grant Program (CFDA #84.063) and Federal Direct Student Loans (CFDA #84.268) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions ? Enrollment Reporting ?Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway (SAIG) (OMB No. 1845-0002) mailboxes sent by ED via NSLDS. After the institution submits the Enrollment Reporting roster to NSLDS, NSLDS evaluates the Enrollment Reporting roster and provides the institution an Error/Acknowledgment file. If errors are identified, institutions have 10 days to correct the errors and resubmit to NSLDS. Condition: Error records were not corrected within the required timeframe. Cause: Administrative oversight. Effect or Potential Effect: The University is not in compliance with the enrollment reporting requirements. Questioned Costs: None. Context: Population of errors identified in Error/Acknowledgement files included 3 errors that repeated and were thus not corrected within the required 10-day timeframe. Identification as a Repeat Finding: No similar finding identified in the prior year. Recommendation: We recommend that the University enhance its policies and procedures over enrollment reporting to ensure that all errors are corrected within the required timeframe. Views of Responsible Officials and Planned Corrective Actions: The Registrar?s Office will add an additional staff person to assist in reviewing and updating any error files that are received through the Clearinghouse site.
FINDING 2022-001 Federal Program Information: Federal Pell Grant Program (CFDA #84.063) and Federal Direct Student Loans (CFDA #84.268) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions - Enrollment Reporting: The University is required to update students? statuses on the National Student Loans Data System (NSLDS) website if they graduate, withdraw or have an increase/decrease in attendance level during the year within 60 days of the date the University becomes aware of the change in enrollment status. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately and have separate record types. Institutions are responsible for accurately reporting the significant data elements under the Campus-Level Record and Program-Level Record that ED considers high risk. Additionally, institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. As with any school/servicer arrangement for the administration of the Title IV programs, if the school uses a third party to meet the NSLDS enrollment reporting requirements it is the school that must ensure that enrollment information is submitted timely, accurately, and completely. Condition: The University did not submit an accurate status change notification or timely notification to the NSLDS website for certain students who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Administrative oversight with respect to enrollment reporting requirements. Effect or Potential Effect: The University is not in compliance with enrollment reporting requirements. Failure to promptly report accurate and timely changes in enrollment status may adversely impact the repayment status for student loan borrowers. Questioned Costs: None. Context: For 3 of 27 Campus-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 3 of 27 Program-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 5 of 27 Program-Level Records sampled, the University did not accurately report all significant data elements in a timely notification to the NSLDS website. Identification as a Repeat Finding: This is a repeat finding from prior year. This was reported as Finding 2021-003 in the prior year schedule of findings and questioned costs. Recommendation: We recommend that the University properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website within the required timeframe. Views of Responsible Officials and Planned Corrective Actions: Two students were not included in the conferral file that was transmitted to the National Student Clearinghouse. For 3 of 27 Campus-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 3 of 27 Program-Level Records sampled, the University did not report the student?s change in status in a timely notification to the NSLDS website. For 5 of 27 Program-Level Records sampled, the University did not accurately report all significant data elements in a timely notification to the NSLDS website. While NSC records were reviewed, these items were not caught. Moving forward, two staff members will review each record to ensure that the graduated status is reported correctly. We will work with Student Financial Services to determine if there is a NSLDS report that can be pulled and reviewed after each conferral cycle. Program level data was reported to the NSC. We will work with the NSC to determine why all records aren?t being reported to the NSLDS.
FINDING 2022-002 Federal Program Information: COVID-19 Education Stabilization Fund (?ESF?) - Student Aid Portion (CFDA 84.425E) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): L. Reporting ? Special Reporting ? Quarterly Public Reporting ? The University is required to publicly post certain information for the Student Aid Portion award on the University?s website in a conspicuous location. Institutions must post certain key line items identified by the ED as critical information directly to their website each calendar quarter, and reports must be updated no later than 10 days after the end of each calendar quarter. Condition: Certain key line items were not correctly reported in the University?s quarterly reports. Cause: Administrative oversight with respect to quarterly public reporting requirements. Effect or Potential Effect: The University is not in compliance with reporting requirements. Questioned Costs: None. Context: For 2 of 2 quarters selected for testing, certain required key line items for the Student Aid Portion awards reported on the University?s website contained inaccurate information. Identification as a Repeat Finding: No similar finding identified in the prior year. Recommendation: We recommend the University enhance its policies and procedures over quarterly reporting to ensure that all required information is reported accurately, in accordance with federal regulations. Views of Responsible Officials and Planned Corrective Actions: Queens? quarterly reports were updated and submitted with all corresponding and accurate disbursements appropriately noted, but the University did not include quarterly disbursements and cumulative disbursements in the reports. All prior and future reports will be updated to make the distinction between funds disbursed in that quarter and total disbursed.
FINDING 2022-003 Federal Program Information: Student Financial Assistance Cluster (Various ALN?s) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): N. Special Tests and Provisions ? Disbursements To or On Behalf of Students - If a student received financial aid while attending one or more other institutions, schools are required to request financial aid history using the National Student Loan Data System (NSLDS) Student Transfer Monitoring Process. Under this process, a school informs NSLDS about its transfer students. NSLDS will ?monitor? those students on the school?s ?inform? list and ?alert? the school of any relevant financial aid history changes. A school must wait 7 days after it ?informs? NSLDS about a transfer student before disbursing Title IV aid to that student (34 CFR section 668.19). Condition: A transfer student was not added to the Transfer Monitoring List. Cause: Administrative oversight. Effect or Potential Effect: The University did not adhere to the NSLDS Student Transfer Monitoring Process. Questioned Costs: None. Context: For 1 of 5 students sampled, the University was unable to provide documentation showing that the student was added to the Transfer Monitoring List. Identification as a Repeat Finding: No similar finding identified in the prior year. Recommendation: We recommend that the University enhance its procedures and internal controls to ensure that students are added to the Transfer Monitoring List and an appropriate time has passed before disbursing Title IV aid. Views of Responsible Officials and Planned Corrective Actions: Admission data for one student was misclassified as an entering freshman when student was a transfer student. We have identified the source of the issue and taken the appropriate steps to correct on both the Admissions and Financial Aid sides going forward.