Audit 24998

FY End
2022-06-30
Total Expended
$219.52M
Findings
4
Programs
152
Organization: The University of Toledo (OH)
Year: 2022 Accepted: 2022-12-06

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
22785 2022-001 - Yes N
22786 2022-001 Significant Deficiency Yes N
599227 2022-001 - Yes N
599228 2022-001 Significant Deficiency Yes N

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $106.65M - 1
84.063 Federal Pell Grant Program $17.02M - 0
21.019 Coronavirus Relief Fund $9.92M - 0
93.498 Provider Relief Fund $7.55M Yes 0
84.425 Education Stabilization Fund $6.53M Yes 0
84.038 Perkins Loans Outstanding $5.72M - 0
81.000 Shape Memory Alloy Passed Through From Oak Ridge National Laboratory $1.67M Yes 0
12.RD Development of Low Cost Materials and Devices for Flexible Tandem Space Solar Cells (roset) $1.47M Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $1.27M - 0
12.RD Photovoltaic Sheets for High Specific Power Space-Based Energy Harvesting (pvs-Eh) $1.25M Yes 0
81.000 Compass Fme Passed Through From Pacific Northwest National Laboratory $832,308 Yes 0
84.033 Federal Work-Study Program $684,256 - 1
12.910 Assured Digital Microelectronics Education & Training Ecosystem (admete) Passed Through From Wright State University $449,517 Yes 0
93.396 Cancer Biology Research $416,229 Yes 0
84.047 Trio_upward Bound $413,315 - 0
93.153 Coordinated Services and Access to Research for Women, Infants, Children, and Youth $380,511 - 0
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $374,914 Yes 0
12.630 Active Early Detection and Diagnosis of Habs with Scalable Biological Treatment Strategies $373,090 Yes 0
93.847 Diabetes, Digestive, and Kidney Diseases Extramural Research $369,850 Yes 0
93.342 Health Professions Student Loans, Including Primary Care Loans/loans for Disadvantaged Students $336,674 - 0
47.000 Ipa Assignment $300,945 - 0
12.RD Air Wave Bearings for Turbine Engines $287,037 Yes 0
84.042 Trio_student Support Services $273,463 - 0
93.879 Medical Library Assistance $253,514 Yes 0
12.420 Development of Novel Inducers of Non-Apoptotic Cell Death to Target Tnbc $243,575 Yes 0
15.662 Great Lakes Restoration $238,965 Yes 0
47.070 Computer and Information Science and Engineering $232,265 - 0
93.778 Medical Assistance Program $204,990 - 0
12.420 Tumor Metabolism As the New Achilles' Heel in Prostate Cancer $195,087 Yes 0
12.RD Molecular Design of Lead Acid Battery Model Expanders $187,212 Yes 0
93.855 Allergy, Immunology and Transplantation Research $180,809 Yes 0
12.000 Seed Program: Investigation of Power Electronics and Control Systems for Nuclear/renewable Energy Parks Passed Through From Idaho National Labs $177,339 Yes 0
12.420 Development of An Attenuated Vaccine for the Prevention of Lyme Disease $171,831 Yes 0
81.000 Center for Hybrid Organic-Inorganic Semiconductors for Energy (choise) Passed Through From Alliance for Sustainable Energy LLC $167,530 Yes 0
12.114 Collaborative Research and Development $146,074 Yes 0
81.000 Improving Durability in the Next Generation of Photovoltaic Materials Through Discovery and Mitigation of Interface-Based Degradation Mechanisms $130,555 Yes 0
12.RD Prompt: Process for Rapid Optimization and Modeling of Power Transistors. $121,744 Yes 0
12.RD Ultra-Wideband and Highly Efficient Plasma-Matched Small Hf Antennas $104,435 Yes 0
81.000 Digital Twin Reinforcement Learning Project Passed Through From Lawrence Livermore National Laboratory $104,325 Yes 0
93.918 Grants to Provide Outpatient Early Intervention Services with Respect to Hiv Disease $103,691 - 0
93.000 A Multicenter Platform Evaluating Putative Therapeutics for the Treatment of Covid-19 in Hospitalized Adults Passed Through From Social & Scientific Systems, Inc. $102,993 Yes 0
81.135 Advanced Research Projects Agency - Energy $102,577 Yes 0
20.205 Highway Planning and Construction $99,203 - 0
47.041 Engineering $97,389 - 0
12.000 Modular Designs for New Facilitated Transport Membranes in Olefin Production Passed Through From Battelle Memorial Institute $96,209 Yes 0
47.074 Biological Sciences $95,464 Yes 0
12.000 Hot Air Tunnel (hat Program) Passed Through From Teledyne Continental Motors $93,397 Yes 0
84.027 Special Education_grants to States $92,994 - 0
15.808 U.s. Geological Survey_ Research and Data Collection $90,996 Yes 0
93.279 Drug Abuse and Addiction Research Programs $90,921 Yes 0
84.048 Career and Technical Education -- Basic Grants to States $86,009 - 0
12.006 National Defense Education Program $82,663 Yes 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $82,522 - 0
12.420 A Novel Nuclear Interaction Between Androgen Receptor and Tm4sf3 $79,659 Yes 0
12.300 Basic and Applied Scientific Research $79,032 Yes 0
16.525 Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus $78,667 Yes 0
12.000 Plasma Impedance Matching Networks Passed Through From Lockheed Martin $77,218 Yes 0
12.000 Intelligent and Resilient Structures Passed Through From Eaton Corporation $67,614 Yes 0
93.866 Aging Research $67,468 Yes 0
43.000 Compact Gas Turbine Compressor Cfd Analysis Passed Through From Hx5, LLC $66,097 Yes 0
93.926 Healthy Start Initiative $66,054 - 0
12.000 Development of Hot Non-Vitiated Air for Hypersonic Testing Passed Through From Teledyne $64,929 Yes 0
16.838 Comprehensive Opioid Abuse Site-Based Program $64,116 Yes 0
11.478 Center for Sponsored Coastal Ocean Research_coastal Ocean Program $62,967 Yes 0
84.126 Rehabilitation Services_vocational Rehabilitation Grants to States $61,108 - 0
93.262 Occupational Safety and Health Program $60,073 - 0
43.001 Science $53,993 Yes 0
43.002 Aeronautics $51,338 - 0
93.121 Oral Diseases and Disorders Research $50,022 Yes 0
47.050 Geosciences $49,050 Yes 0
93.395 Cancer Treatment Research $48,880 Yes 0
21.008 Low Income Taxpayer Clinics $47,679 - 0
19.401 Academic Exchange Programs - Scholars $47,515 - 0
84.325 Special Education - Personnel Development to Improve Services and Results for Children with Disabilities $47,286 - 0
81.000 Compass Glm Passed Through From Battelle Memorial Institute $46,285 Yes 0
93.788 Opioid Str $44,666 - 0
84.334 Gaining Early Awareness and Readiness for Undergraduate Programs $44,131 - 0
93.286 Discovery and Applied Research for Technological Innovations to Improve Human Health $42,865 Yes 0
15.658 Natural Resource Damage Assessment, Restoration and Implementation $41,888 Yes 0
81.000 High Fidelity Simulations of Membrane Gas Separation Modules--Subproject No. 03 Passed Through From Oak Ridge Assoc Univs $39,490 Yes 0
81.000 Volttron User Interface for Toledo Passed Through From Pacific Northwest National Laboratory $39,339 Yes 0
47.079 Education and Human Resources $37,899 Yes 0
12.RD Fundamental and Applied Wbgs Device Modeling Investigation for Next Generation Naval Applications $37,536 Yes 0
93.393 Cancer Cause and Prevention Research $36,119 Yes 0
20.530 Public Transportation Innovation $34,547 - 0
93.839 Blood Diseases and Resources Research $31,817 Yes 0
47.049 Mathematical and Physical Sciences $29,342 Yes 0
43.000 Spacesuit Water Membrane Evaporator (swme) Model Development and Data Evaluation Passed Through From Analytical Mechanics Associates, Inc. $28,781 Yes 0
43.000 Scalable Production of Boron Nitride Nano-Sheets (bnns) Using Compressible Flow Exfoliation $27,798 Yes 0
11.417 Sea Grant Support $26,167 Yes 0
12.000 Sonic: Sensor Operations Via Naturalistic Interactive Control Passed Through From Aptima, INC $25,221 Yes 0
93.838 Lung Diseases Research $23,958 Yes 0
12.000 Cheeta: Center for Heuristic Evaluation of Emerging Technology Advancement Passed Through From National Technology and Engineering Solutions of Sandia, LLC $23,198 Yes 0
93.630 Developmental Disabilities Basic Support and Advocacy Grants $22,009 - 0
81.000 Membrane Gas Separation Module Simulations for Process Simulators Passed Through From Oak Ridge Assoc Univs $21,935 Yes 0
93.667 Social Services Block Grant $21,872 - 0
94.006 Americorps $21,137 - 0
66.516 P3 Award: National Student Design Competition for Sustainability $20,690 Yes 0
81.000 Harmful Algae Microbiome Passed Through From Lawrence Livermore National Laboratory $18,553 Yes 0
15.810 Surficial Geology Mapping of Glacial Lake Agassiz Strandlines, Polk County, Minnesota, Dated 11/18/2019 $17,477 Yes 0
93.213 Research and Training in Complementary and Integrative Health $16,497 Yes 0
11.419 Coastal Zone Management Administration Awards $15,801 Yes 0
16.812 Second Chance Act Reentry Initiative $15,150 Yes 0
93.273 Alcohol Research Programs $15,083 Yes 0
93.113 Environmental Health $13,963 Yes 0
81.087 Renewable Energy Research and Development $13,933 Yes 0
93.143 Niehs Superfund Hazardous Substances_basic Research and Education $13,617 Yes 0
81.049 Office of Science Financial Assistance Program $13,322 Yes 0
47.084 Prevention of Snow Accumulation and Facilitating Its Removal $12,253 Yes 0
93.394 Cancer Detection and Diagnosis Research $11,151 Yes 0
93.310 Trans-Nih Research Support $10,363 Yes 0
93.865 Child Health and Human Development Extramural Research $9,781 Yes 0
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $9,531 Yes 0
93.837 Cardiovascular Diseases Research $9,185 - 0
16.738 Edward Byrne Memorial Justice Assistance Grant Program $8,766 Yes 0
93.242 Mental Health Research Grants $8,634 Yes 0
93.398 Cancer Research Manpower $8,131 Yes 0
93.GSA_MIGRATION The National Nursing Home Covid Action Network Passed Through From University of New Mexico $7,723 - 0
66.469 Great Lakes Program $7,165 Yes 0
81.000 Compass Fme Passed Through From Battelle Memorial Institute $7,105 Yes 0
81.000 Transactive Campus Passed Through From Battelle Memorial Institute $6,973 Yes 0
12.631 Science, Technology, Engineering and Mathematics (stem) Educational Program: Science, Mathematics and Research for Transformation (smart) $6,629 - 0
93.853 Extramural Research Programs in the Neurosciences and Neurological Disorders $6,300 Yes 0
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $5,329 - 0
93.264 Nurse Faculty Loan Program (nflp) $5,245 - 0
12.000 Military Service Center Student Support $5,205 - 0
93.645 Stephanie Tubbs Jones Child Welfare Services Program $5,165 - 0
43.000 Modeling Supermassive Black Hole Seed Formation and Growth on Cosmological Scales $5,112 Yes 0
93.886 Signal Shaping Via Multiple Allosteric Sites on Oligomeric Muscarinic Receptors Passed Through From Pennsylvania State University $5,084 Yes 0
16.588 Violence Against Women Formula Grants $4,977 Yes 0
47.000 Dctag Award $4,680 - 0
93.399 Cancer Control $4,595 Yes 0
43.000 Sma Database $4,410 Yes 0
66.472 Beach Monitoring and Notification Program Implementation Grants $4,283 Yes 0
81.000 Integrating and Optimizing Red Rock Biofuels' Feedstock Handling & Feed Systems Using State-of-the-Art Computational Tools Passed Through From Alliance for Sustainable Energy LLC $2,919 Yes 0
43.000 Unlocking Far-Infrared Metal Abundances in Ngc628 Passed Through From Universities Space Research Association $2,905 Yes 0
10.559 Summer Food Service Program for Children $2,839 Yes 0
10.310 Agriculture and Food Research Initiative (afri) $2,576 Yes 0
15.229 Wild Horse and Burro Resource Management $2,474 Yes 0
81.000 Cadmium Telluride Photovoltaics Accelerator Consortium Passed Through From Alliance for Sustainable Energy LLC $2,257 Yes 0
93.351 Research Infrastructure Programs $2,065 Yes 0
12.000 Fore: Fnirs Operational Readiness Estimation Passed Through From Aptima, INC $1,892 Yes 0
11.429 Marine Sanctuary Program $954 Yes 0
47.076 Education and Human Resources $258 Yes 0
10.001 Agricultural Research_basic and Applied Research $178 Yes 0
93.859 Biomedical Research and Research Training $90 - 0
93.940 Hiv Prevention Activities_health Department Based $25 - 0
93.107 Area Health Education Centers Point of Service Maintenance and Enhancement Awards $0 - 0
12.000 A Global Hybrid Les/rans Model for High Speed Aerodynamic Applications Passed Through From Southwestern Ohio Council for Higher Education $-53 Yes 0
45.301 Museums for America $-1,362 - 0
15.605 Sport Fish Restoration Program $-1,368 Yes 0
12.000 Wideband and High-Power Reconfigurable Plasma Matching Network for Compact and Efficient Phased Array Emitters Passed Through From Purdue University $-3,706 Yes 0

Contacts

Name Title Type
XA77NAJYELF1 Gordon Chauvin Auditee
4195301370 Michael Johns Auditor
No contacts on file

Notes to SEFA

Title: Loan/loan guarantee outstanding balances Accounting Policies: Expenditures reported on the Schedule are reported on the same basis of accounting as the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, with the exception of Assistance Listing Number No. 21.019, which follows criteria determined by the Department of the Treasury for allowability of costs. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. PERKINS LOANS OUTSTANDING (84.038) - Balances outstanding at the end of the audit period were 3836285. HEALTH PROFESSIONS STUDENT LOANS, INCLUDING PRIMARY CARE LOANS/LOANS FOR DISADVANTAGED STUDENTS (93.342) - Balances outstanding at the end of the audit period were 285245. HEALTH PROFESSIONS STUDENT LOANS, INCLUDING PRIMARY CARE LOANS/LOANS FOR DISADVANTAGED STUDENTS (93.342) - Balances outstanding at the end of the audit period were 217685. NURSE FACULTY LOAN PROGRAM (NFLP) (93.264) - Balances outstanding at the end of the audit period were 161183.
Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the same basis of accounting as the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, with the exception of Assistance Listing Number No. 21.019, which follows criteria determined by the Department of the Treasury for allowability of costs. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal grant activity of The University of Toledo under programs of the federal government for the year ended June 30, 2022. The information in this Schedule is presented in accordance with the requirements of 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the Uniform Guidance). Because the Schedule presents only a selected portion of the operations of The University of Toledo, it is not intended to and does not present the financial position, changes in net assets, or cash flows of The University of Toledo.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the same basis of accounting as the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, with the exception of Assistance Listing Number No. 21.019, which follows criteria determined by the Department of the Treasury for allowability of costs. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Expenditures reported on the Schedule are reported on the same basis of accounting as the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, with the exception of Assistance Listing Number No. 21.019, which follows criteria determined by the Department of the Treasury for allowability of costs. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available.
Title: Adjustments and Transfers Accounting Policies: Expenditures reported on the Schedule are reported on the same basis of accounting as the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, with the exception of Assistance Listing Number No. 21.019, which follows criteria determined by the Department of the Treasury for allowability of costs. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. During the year ended June 30, 2022, there were the following transfer of $684,256 from Federal Work Study to FSEOG.
Title: Provider Relief Fund Reconciliation Accounting Policies: Expenditures reported on the Schedule are reported on the same basis of accounting as the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, with the exception of Assistance Listing Number No. 21.019, which follows criteria determined by the Department of the Treasury for allowability of costs. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The financial statements reflect revenue recognized from the Provider Relief Fund of$1,895,000 for the year ended 2022. The SEFA includes Provider Relief Funds of$7,550,000 that were received in Period 2 in accordance with the requirements of thecompliance supplement for assistance listing number 93.498.

Finding Details

2022-001 National Student Loan Data System (NSLDS) Enrollment Reporting Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster ALN Number: 84.033, 84.268 Award Period: July 1, 2021 ? June 30, 2022 Type of Finding: ? Significant Deficiency in Internal Control Over Compliance ? Other Matters Criteria or Specific Requirement: Per U.S. Department of Education (ED) regulations, all schools participating (or approved to participate) in the Federal Student Assistance programs must have an arrangement to report student enrollment data to the National Students Loan Data System (NSLDS) through a roster file. The school is required to report enrollment status at both the school and program level. The school is required to report changes in the student?s enrollment status, the effective date of the status and an anticipated completion date. An academic program is defined as the combination of the school?s Office of Postsecondary Education Identification (OPEID) number and the program?s Classification of Instructional Program (CIP) code, credential level, and published program length. ED requires the University to report changes in enrollment status and indicate the date that the changes occurred (34 CFR 685.309). Changes in enrollment status must be reported within 30 days. However, if a roster file is expected within 60 days, you may provide the date on that roster file. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that do not pass the NSLDS enrollment reporting edits. ED requires the University to report changes in enrollment status within thirty or sixty days that the University determined the changes occurred (34 CFR 682.610). Condition: An instance was noted where an incorrect enrollment effective date was reported to the NSLDS. Questioned Costs: None Context: One out of a sample of forty students had an incorrect enrollment date reported. Cause: The University mis-keyed the effective date reported to NSLDS therefore the student?s actual last date of attendance did not match the date reported. They also did not have a process in detect manual entry errors. Effect: The enrollment effective date reported to NSLDS is used to determine when the student?s grace period should begin. By not reporting a correct effective date, the grace period begin date for the student will be incorrect. Repeat Finding: Yes, 2021-001 Recommendation: We recommend the University add a procedure to help detect any data entry errors. Views of Responsible Officials: There is no disagreement with the audit finding and the University has already implemented a corrective procedure.
2022-001 National Student Loan Data System (NSLDS) Enrollment Reporting Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster ALN Number: 84.033, 84.268 Award Period: July 1, 2021 ? June 30, 2022 Type of Finding: ? Significant Deficiency in Internal Control Over Compliance ? Other Matters Criteria or Specific Requirement: Per U.S. Department of Education (ED) regulations, all schools participating (or approved to participate) in the Federal Student Assistance programs must have an arrangement to report student enrollment data to the National Students Loan Data System (NSLDS) through a roster file. The school is required to report enrollment status at both the school and program level. The school is required to report changes in the student?s enrollment status, the effective date of the status and an anticipated completion date. An academic program is defined as the combination of the school?s Office of Postsecondary Education Identification (OPEID) number and the program?s Classification of Instructional Program (CIP) code, credential level, and published program length. ED requires the University to report changes in enrollment status and indicate the date that the changes occurred (34 CFR 685.309). Changes in enrollment status must be reported within 30 days. However, if a roster file is expected within 60 days, you may provide the date on that roster file. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that do not pass the NSLDS enrollment reporting edits. ED requires the University to report changes in enrollment status within thirty or sixty days that the University determined the changes occurred (34 CFR 682.610). Condition: An instance was noted where an incorrect enrollment effective date was reported to the NSLDS. Questioned Costs: None Context: One out of a sample of forty students had an incorrect enrollment date reported. Cause: The University mis-keyed the effective date reported to NSLDS therefore the student?s actual last date of attendance did not match the date reported. They also did not have a process in detect manual entry errors. Effect: The enrollment effective date reported to NSLDS is used to determine when the student?s grace period should begin. By not reporting a correct effective date, the grace period begin date for the student will be incorrect. Repeat Finding: Yes, 2021-001 Recommendation: We recommend the University add a procedure to help detect any data entry errors. Views of Responsible Officials: There is no disagreement with the audit finding and the University has already implemented a corrective procedure.
2022-001 National Student Loan Data System (NSLDS) Enrollment Reporting Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster ALN Number: 84.033, 84.268 Award Period: July 1, 2021 ? June 30, 2022 Type of Finding: ? Significant Deficiency in Internal Control Over Compliance ? Other Matters Criteria or Specific Requirement: Per U.S. Department of Education (ED) regulations, all schools participating (or approved to participate) in the Federal Student Assistance programs must have an arrangement to report student enrollment data to the National Students Loan Data System (NSLDS) through a roster file. The school is required to report enrollment status at both the school and program level. The school is required to report changes in the student?s enrollment status, the effective date of the status and an anticipated completion date. An academic program is defined as the combination of the school?s Office of Postsecondary Education Identification (OPEID) number and the program?s Classification of Instructional Program (CIP) code, credential level, and published program length. ED requires the University to report changes in enrollment status and indicate the date that the changes occurred (34 CFR 685.309). Changes in enrollment status must be reported within 30 days. However, if a roster file is expected within 60 days, you may provide the date on that roster file. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that do not pass the NSLDS enrollment reporting edits. ED requires the University to report changes in enrollment status within thirty or sixty days that the University determined the changes occurred (34 CFR 682.610). Condition: An instance was noted where an incorrect enrollment effective date was reported to the NSLDS. Questioned Costs: None Context: One out of a sample of forty students had an incorrect enrollment date reported. Cause: The University mis-keyed the effective date reported to NSLDS therefore the student?s actual last date of attendance did not match the date reported. They also did not have a process in detect manual entry errors. Effect: The enrollment effective date reported to NSLDS is used to determine when the student?s grace period should begin. By not reporting a correct effective date, the grace period begin date for the student will be incorrect. Repeat Finding: Yes, 2021-001 Recommendation: We recommend the University add a procedure to help detect any data entry errors. Views of Responsible Officials: There is no disagreement with the audit finding and the University has already implemented a corrective procedure.
2022-001 National Student Loan Data System (NSLDS) Enrollment Reporting Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster ALN Number: 84.033, 84.268 Award Period: July 1, 2021 ? June 30, 2022 Type of Finding: ? Significant Deficiency in Internal Control Over Compliance ? Other Matters Criteria or Specific Requirement: Per U.S. Department of Education (ED) regulations, all schools participating (or approved to participate) in the Federal Student Assistance programs must have an arrangement to report student enrollment data to the National Students Loan Data System (NSLDS) through a roster file. The school is required to report enrollment status at both the school and program level. The school is required to report changes in the student?s enrollment status, the effective date of the status and an anticipated completion date. An academic program is defined as the combination of the school?s Office of Postsecondary Education Identification (OPEID) number and the program?s Classification of Instructional Program (CIP) code, credential level, and published program length. ED requires the University to report changes in enrollment status and indicate the date that the changes occurred (34 CFR 685.309). Changes in enrollment status must be reported within 30 days. However, if a roster file is expected within 60 days, you may provide the date on that roster file. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that do not pass the NSLDS enrollment reporting edits. ED requires the University to report changes in enrollment status within thirty or sixty days that the University determined the changes occurred (34 CFR 682.610). Condition: An instance was noted where an incorrect enrollment effective date was reported to the NSLDS. Questioned Costs: None Context: One out of a sample of forty students had an incorrect enrollment date reported. Cause: The University mis-keyed the effective date reported to NSLDS therefore the student?s actual last date of attendance did not match the date reported. They also did not have a process in detect manual entry errors. Effect: The enrollment effective date reported to NSLDS is used to determine when the student?s grace period should begin. By not reporting a correct effective date, the grace period begin date for the student will be incorrect. Repeat Finding: Yes, 2021-001 Recommendation: We recommend the University add a procedure to help detect any data entry errors. Views of Responsible Officials: There is no disagreement with the audit finding and the University has already implemented a corrective procedure.