Audit 24623

FY End
2022-12-31
Total Expended
$5.52M
Findings
2
Programs
1
Organization: Labette Health Foundation, Inc. (KS)
Year: 2022 Accepted: 2023-08-13

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
20150 2022-001 Material Weakness - L
596592 2022-001 Material Weakness - L

Programs

ALN Program Spent Major Findings
10.766 Community Facilities Loans and Grants $5.52M Yes 1

Contacts

Name Title Type
NU7MGRJBAJ85 Thomas MacAronas Auditee
6208205251 Heather Eichem Auditor
No contacts on file

Notes to SEFA

Title: Loans Accounting Policies: Expenditures on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowed or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The Foundation has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The Foundation's federal expenditures do not include indirect administrative expenses. Expenditures on the Schedule consist of the beginning of the year outstanding loan balances plus advances made on the loans during the year. The balance of loans outstanding as of December 31, 2022, was $5,401,010.
Title: Basis of Presentation Accounting Policies: Expenditures on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowed or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: The Foundation has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The Foundation's federal expenditures do not include indirect administrative expenses. The accompanying Schedule of Expenditures of Federal Awards (the Schedule) includes the federal grant award activity of Labette Health Foundation, Inc. (the Foundation), under programs of the federal government, for the year ended December 31, 2022. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Foundation, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Foundation.

Finding Details

Identification: 10.766 United States Department of Agriculture (USDA), Community Facilities Loans and Grants Cluster; Noncompliance Finding/Material Weakness; Reporting Compliance Requirement Criteria: The USDA direct loans were entered into in 2017 to assist in financing the construction of the healthcare facility in Independence, Kansas. Two direct loans were received. Management is responsible for submitting annual and quarterly reports to the USDA throughout the life of the loans. Form RD 442-2, Statement of Budget, Income, and Equity is due 20 days after the end of each quarter and 60 days after the end of the fiscal year with next year's proposed budget. Form RD 442-3, Balance Sheet is due 60 days after the end of the fiscal year. Condition: The Foundation did not submit quarterly and annual reports to the USDA. Cause: The Foundation did not maintain a list of required reports to be submitted and a monitoring mechanism was not in place to ensure timely filing. In addition, the reports were never requested by the Foundation's USDA representative. Effect: The Foundation did not follow the terms and conditions per the USDA loan agreements pertaining to reporting requirements. Questioned Costs: None Perspective Information: We were unable to test the reports due to them not being compiled and submitted to the USDA. Repeat Finding: Not applicable Recommendations: We recommend policies and procedures over USDA reporting be strengthened to ensure required reports are filed on a timely basis. Views of Responsible Officials: We acknowledge the error in not filing the required reports timely. All delinquent reports were filed with the USDA on April 4, 2023. A two-person team has been developed to ensure USDA terms and conditions are followed. Both team members will be responsible for reviewing and understanding the terms and conditions, including the reporting requirements and deadlines. Each team member will be assigned to complete a specific requirement and the other member will independently review and acknowledge prior to submission.
Identification: 10.766 United States Department of Agriculture (USDA), Community Facilities Loans and Grants Cluster; Noncompliance Finding/Material Weakness; Reporting Compliance Requirement Criteria: The USDA direct loans were entered into in 2017 to assist in financing the construction of the healthcare facility in Independence, Kansas. Two direct loans were received. Management is responsible for submitting annual and quarterly reports to the USDA throughout the life of the loans. Form RD 442-2, Statement of Budget, Income, and Equity is due 20 days after the end of each quarter and 60 days after the end of the fiscal year with next year's proposed budget. Form RD 442-3, Balance Sheet is due 60 days after the end of the fiscal year. Condition: The Foundation did not submit quarterly and annual reports to the USDA. Cause: The Foundation did not maintain a list of required reports to be submitted and a monitoring mechanism was not in place to ensure timely filing. In addition, the reports were never requested by the Foundation's USDA representative. Effect: The Foundation did not follow the terms and conditions per the USDA loan agreements pertaining to reporting requirements. Questioned Costs: None Perspective Information: We were unable to test the reports due to them not being compiled and submitted to the USDA. Repeat Finding: Not applicable Recommendations: We recommend policies and procedures over USDA reporting be strengthened to ensure required reports are filed on a timely basis. Views of Responsible Officials: We acknowledge the error in not filing the required reports timely. All delinquent reports were filed with the USDA on April 4, 2023. A two-person team has been developed to ensure USDA terms and conditions are followed. Both team members will be responsible for reviewing and understanding the terms and conditions, including the reporting requirements and deadlines. Each team member will be assigned to complete a specific requirement and the other member will independently review and acknowledge prior to submission.