AL# 93.568 Criteria ? Section 200.507 (b) (2) of the Uniform Guidance requires that the auditee prepare the schedule of expenditure of federal awards (SEFA). Internal controls should be adequately designed and implemented to allow for the accurate and timely preparation of the SEFA. Condition ? For the year ended June 30, 2022, we reconciled the auditee prepared SEFA to underlying general ledger amounts and other records. In doing this, we noted that the expenditures were materially incorrect. Cause ? Internal controls are not designed to allow for the reconciliation of fund expenses to grant awards. Effect or Potential Effect ? As the entity?s auditors, we were requested to assist in the preparation of the SEFA and required notes. Questioned Costs ? None noted. Context ? The auditee-prepared SEFA listed expenditures for the entire grant award regardless of the fiscal year and all expenses incurred after the grant funds were exhausted. Repeat Finding ? This is a repeat finding of 2021-003 from the prior year. Recommendation ? The entity should pull the internal fund income statements by fiscal year and reconcile to the grant awards on a regular basis.
AL# 93.568 Criteria ? The granting agency requires that the grantee prepare financial and production status reports on a monthly basis. Internal controls should be adequately designed and implemented to allow for the accurate and timely preparation of these reports. Condition ? For the year ended June 30, 2022, we identified monthly grant reports that were not reviewed prior to being submitted to the granting agency. Cause ? Internal controls, while appropriately designed, are not effectively communicated and entity staff have not been adequately trained on their roles within internal controls surrounding grant reporting. Effect or Potential Effect ? There is the potential that grant reports will be submitted that are not accurate or are misleading. Questioned Costs ? None noted. Context ? As part of our testing, we selected four months to view documentation to support the independent review of the grant reports prior to being filed with the granting agency. Of the four months selected for testing, we were unable to view documentation for three of those months. Repeat Finding ? This is a not a repeat finding. Recommendation ? Entity management and staff involved in the preparation of the grant reports should review the internal controls related to grant reports to allow for appropriate training and implementation of established internal controls.
AL# 93.568 Criteria ? An appropriate system of internal controls allows for the review and approval of all expense items including those recorded through journal entries. Condition ? For the year ended June 30, 2022, we requested support for the review and approval of expense items, invoiced or journal entries, that were reimbursed under the grant. Cause ? Internal controls were not appropriately designed to incorporate a review of journal entries within the general ledger. Effect or Potential Effect ? There is the potential that a journal entry will be calculated incorrectly or based on unallowable costs and will be coded to the grant and reimbursed resulting in unallowed or questioned costs being reimbursed under the grant. Questioned Costs ? None noted. Context ? Of the 40 individual expense items we selected for testing, we noted six that were journal entries and not independently reviewed for accuracy or allowability. Repeat Finding ? This is not a repeat finding. Recommendation ? The entity should incorporate a step where any journal entries recorded in the general ledger are reviewed by someone other than the preparer. This individual should be knowledgeable on the entity?s fiscal policies and grant compliance requirements.
AL# 93.568 Criteria ? Section 200.507 (b) (2) of the Uniform Guidance requires that the auditee prepare the schedule of expenditure of federal awards (SEFA). Internal controls should be adequately designed and implemented to allow for the accurate and timely preparation of the SEFA. Condition ? For the year ended June 30, 2022, we reconciled the auditee prepared SEFA to underlying general ledger amounts and other records. In doing this, we noted that the expenditures were materially incorrect. Cause ? Internal controls are not designed to allow for the reconciliation of fund expenses to grant awards. Effect or Potential Effect ? As the entity?s auditors, we were requested to assist in the preparation of the SEFA and required notes. Questioned Costs ? None noted. Context ? The auditee-prepared SEFA listed expenditures for the entire grant award regardless of the fiscal year and all expenses incurred after the grant funds were exhausted. Repeat Finding ? This is a repeat finding of 2021-003 from the prior year. Recommendation ? The entity should pull the internal fund income statements by fiscal year and reconcile to the grant awards on a regular basis.
AL# 93.568 Criteria ? The granting agency requires that the grantee prepare financial and production status reports on a monthly basis. Internal controls should be adequately designed and implemented to allow for the accurate and timely preparation of these reports. Condition ? For the year ended June 30, 2022, we identified monthly grant reports that were not reviewed prior to being submitted to the granting agency. Cause ? Internal controls, while appropriately designed, are not effectively communicated and entity staff have not been adequately trained on their roles within internal controls surrounding grant reporting. Effect or Potential Effect ? There is the potential that grant reports will be submitted that are not accurate or are misleading. Questioned Costs ? None noted. Context ? As part of our testing, we selected four months to view documentation to support the independent review of the grant reports prior to being filed with the granting agency. Of the four months selected for testing, we were unable to view documentation for three of those months. Repeat Finding ? This is a not a repeat finding. Recommendation ? Entity management and staff involved in the preparation of the grant reports should review the internal controls related to grant reports to allow for appropriate training and implementation of established internal controls.
AL# 93.568 Criteria ? An appropriate system of internal controls allows for the review and approval of all expense items including those recorded through journal entries. Condition ? For the year ended June 30, 2022, we requested support for the review and approval of expense items, invoiced or journal entries, that were reimbursed under the grant. Cause ? Internal controls were not appropriately designed to incorporate a review of journal entries within the general ledger. Effect or Potential Effect ? There is the potential that a journal entry will be calculated incorrectly or based on unallowable costs and will be coded to the grant and reimbursed resulting in unallowed or questioned costs being reimbursed under the grant. Questioned Costs ? None noted. Context ? Of the 40 individual expense items we selected for testing, we noted six that were journal entries and not independently reviewed for accuracy or allowability. Repeat Finding ? This is not a repeat finding. Recommendation ? The entity should incorporate a step where any journal entries recorded in the general ledger are reviewed by someone other than the preparer. This individual should be knowledgeable on the entity?s fiscal policies and grant compliance requirements.
AL# 93.568 Criteria ? Section 200.507 (b) (2) of the Uniform Guidance requires that the auditee prepare the schedule of expenditure of federal awards (SEFA). Internal controls should be adequately designed and implemented to allow for the accurate and timely preparation of the SEFA. Condition ? For the year ended June 30, 2022, we reconciled the auditee prepared SEFA to underlying general ledger amounts and other records. In doing this, we noted that the expenditures were materially incorrect. Cause ? Internal controls are not designed to allow for the reconciliation of fund expenses to grant awards. Effect or Potential Effect ? As the entity?s auditors, we were requested to assist in the preparation of the SEFA and required notes. Questioned Costs ? None noted. Context ? The auditee-prepared SEFA listed expenditures for the entire grant award regardless of the fiscal year and all expenses incurred after the grant funds were exhausted. Repeat Finding ? This is a repeat finding of 2021-003 from the prior year. Recommendation ? The entity should pull the internal fund income statements by fiscal year and reconcile to the grant awards on a regular basis.
AL# 93.568 Criteria ? The granting agency requires that the grantee prepare financial and production status reports on a monthly basis. Internal controls should be adequately designed and implemented to allow for the accurate and timely preparation of these reports. Condition ? For the year ended June 30, 2022, we identified monthly grant reports that were not reviewed prior to being submitted to the granting agency. Cause ? Internal controls, while appropriately designed, are not effectively communicated and entity staff have not been adequately trained on their roles within internal controls surrounding grant reporting. Effect or Potential Effect ? There is the potential that grant reports will be submitted that are not accurate or are misleading. Questioned Costs ? None noted. Context ? As part of our testing, we selected four months to view documentation to support the independent review of the grant reports prior to being filed with the granting agency. Of the four months selected for testing, we were unable to view documentation for three of those months. Repeat Finding ? This is a not a repeat finding. Recommendation ? Entity management and staff involved in the preparation of the grant reports should review the internal controls related to grant reports to allow for appropriate training and implementation of established internal controls.
AL# 93.568 Criteria ? An appropriate system of internal controls allows for the review and approval of all expense items including those recorded through journal entries. Condition ? For the year ended June 30, 2022, we requested support for the review and approval of expense items, invoiced or journal entries, that were reimbursed under the grant. Cause ? Internal controls were not appropriately designed to incorporate a review of journal entries within the general ledger. Effect or Potential Effect ? There is the potential that a journal entry will be calculated incorrectly or based on unallowable costs and will be coded to the grant and reimbursed resulting in unallowed or questioned costs being reimbursed under the grant. Questioned Costs ? None noted. Context ? Of the 40 individual expense items we selected for testing, we noted six that were journal entries and not independently reviewed for accuracy or allowability. Repeat Finding ? This is not a repeat finding. Recommendation ? The entity should incorporate a step where any journal entries recorded in the general ledger are reviewed by someone other than the preparer. This individual should be knowledgeable on the entity?s fiscal policies and grant compliance requirements.
AL# 93.568 Criteria ? Section 200.507 (b) (2) of the Uniform Guidance requires that the auditee prepare the schedule of expenditure of federal awards (SEFA). Internal controls should be adequately designed and implemented to allow for the accurate and timely preparation of the SEFA. Condition ? For the year ended June 30, 2022, we reconciled the auditee prepared SEFA to underlying general ledger amounts and other records. In doing this, we noted that the expenditures were materially incorrect. Cause ? Internal controls are not designed to allow for the reconciliation of fund expenses to grant awards. Effect or Potential Effect ? As the entity?s auditors, we were requested to assist in the preparation of the SEFA and required notes. Questioned Costs ? None noted. Context ? The auditee-prepared SEFA listed expenditures for the entire grant award regardless of the fiscal year and all expenses incurred after the grant funds were exhausted. Repeat Finding ? This is a repeat finding of 2021-003 from the prior year. Recommendation ? The entity should pull the internal fund income statements by fiscal year and reconcile to the grant awards on a regular basis.
AL# 93.568 Criteria ? The granting agency requires that the grantee prepare financial and production status reports on a monthly basis. Internal controls should be adequately designed and implemented to allow for the accurate and timely preparation of these reports. Condition ? For the year ended June 30, 2022, we identified monthly grant reports that were not reviewed prior to being submitted to the granting agency. Cause ? Internal controls, while appropriately designed, are not effectively communicated and entity staff have not been adequately trained on their roles within internal controls surrounding grant reporting. Effect or Potential Effect ? There is the potential that grant reports will be submitted that are not accurate or are misleading. Questioned Costs ? None noted. Context ? As part of our testing, we selected four months to view documentation to support the independent review of the grant reports prior to being filed with the granting agency. Of the four months selected for testing, we were unable to view documentation for three of those months. Repeat Finding ? This is a not a repeat finding. Recommendation ? Entity management and staff involved in the preparation of the grant reports should review the internal controls related to grant reports to allow for appropriate training and implementation of established internal controls.
AL# 93.568 Criteria ? An appropriate system of internal controls allows for the review and approval of all expense items including those recorded through journal entries. Condition ? For the year ended June 30, 2022, we requested support for the review and approval of expense items, invoiced or journal entries, that were reimbursed under the grant. Cause ? Internal controls were not appropriately designed to incorporate a review of journal entries within the general ledger. Effect or Potential Effect ? There is the potential that a journal entry will be calculated incorrectly or based on unallowable costs and will be coded to the grant and reimbursed resulting in unallowed or questioned costs being reimbursed under the grant. Questioned Costs ? None noted. Context ? Of the 40 individual expense items we selected for testing, we noted six that were journal entries and not independently reviewed for accuracy or allowability. Repeat Finding ? This is not a repeat finding. Recommendation ? The entity should incorporate a step where any journal entries recorded in the general ledger are reviewed by someone other than the preparer. This individual should be knowledgeable on the entity?s fiscal policies and grant compliance requirements.