Audit 24478

FY End
2022-06-30
Total Expended
$1.24M
Findings
6
Programs
9
Year: 2022 Accepted: 2023-01-10

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
29498 2022-001 Significant Deficiency - B
29799 2022-001 Significant Deficiency - B
29800 2022-001 Significant Deficiency - B
605940 2022-001 Significant Deficiency - B
606241 2022-001 Significant Deficiency - B
606242 2022-001 Significant Deficiency - B

Programs

ALN Program Spent Major Findings
84.027 Special Education_grants to States $319,769 Yes 1
10.553 School Breakfast Program $132,740 - 0
84.425 Education Stabilization Fund $115,492 Yes 0
84.010 Title I Grants to Local Educational Agencies $49,195 - 0
10.555 National School Lunch Program $32,302 - 0
84.367 Improving Teacher Quality State Grants $21,354 - 0
84.424 Student Support and Academic Enrichment Program $10,000 - 0
84.173 Special Education_preschool Grants $8,977 Yes 1
84.365 English Language Acquisition State Grants $6,580 - 0

Contacts

Name Title Type
UGFMDN34JZP8 Charles Delargy Auditee
6312984242 Heather Briggs Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are presented in conformity with accounting principles generally accepted in the United States and the amounts presented are derived from the Districts general ledger. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Mattituck-Cutchogue Union Free School District (the District) under programs of the federal government for the year ended June 30, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform AdministrativeRequirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Since the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position or the respective changes in financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the District.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are presented in conformity with accounting principles generally accepted in the United States and the amounts presented are derived from the Districts general ledger. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Expenditures reported on the Schedule are presented in conformity with accounting principles generally accepted in the United States and the amounts presented are derived from the Districts general ledger.
Title: Pass-Through Programs Accounting Policies: Expenditures reported on the Schedule are presented in conformity with accounting principles generally accepted in the United States and the amounts presented are derived from the Districts general ledger. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Where the District receives funds from a government entity other than the federal government (passthrough), the funds are accumulated based upon the Assistance Listing number advised by the pass-through grantor. Identifying numbers, other than the assistance listing numbers, which may be assigned by pass-through grantors are not maintained in the Districts financial management system. The District has identified certain pass-through identifying numbers and included them in the Schedule, as available.
Title: Indirect Costs Accounting Policies: Expenditures reported on the Schedule are presented in conformity with accounting principles generally accepted in the United States and the amounts presented are derived from the Districts general ledger. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Indirect costs are included in the reported expenditures to the extent such costs are included in the federal financial reports used as the source for the data presented. The District did not elect to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance.
Title: Matching Costs Accounting Policies: Expenditures reported on the Schedule are presented in conformity with accounting principles generally accepted in the United States and the amounts presented are derived from the Districts general ledger. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Matching costs, i.e., the Districts or States share of certain program costs, are not included in the schedule of expenditures of federal awards.
Title: Non-Monetary Federal Program Accounting Policies: Expenditures reported on the Schedule are presented in conformity with accounting principles generally accepted in the United States and the amounts presented are derived from the Districts general ledger. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The District is the recipient of a federal financial award program that does not result in cash receipts or disbursements termed a non-monetary program. During the year ended June 30, 2022, the District received food commodities, the fair value of which amounted to $32,302, is presented in the Schedule as National School Lunch Program (Division of Donated Foods, AL #10.555).

Finding Details

Finding 2022-001: Time and Effort Reporting 84.027, 84.173 - Special Education Cluster Passed Through the New York State Education Department DEPARTMENT OF EDUCATION Condition/Criteria : Under 2 CFR 200.430, Uniform Guidance requires that payroll systems must be based on records that accurately reflect the work performed and are supported by a system of internal controls that provides reasonable assurances that charges are accurate; allowable and reasonable; and properly allocated. Although the District does have a process to track time and effort within the grants, the District did not have proper reporting performed during the school year for teachers that were tested under the grant. Their internal controls failed to detect the lack of reporting performed. Context : A sample of 2 out of 11 employees were haphazardly selected for testing. This was not a statistically valid sample. Cause : The District does not currently have records that support time and effort for teachers under the grant. Effect: The District is not in compliance with time and effort reporting. Recommendation: We recommend the District examine the control procedures in place related to this area and ensure they are designed sufficiently for the District to meet the requirement of 2 CFR 200.430 under Uniform Guidance. Management Response: Starting September 2022, any staff member who is either fully or partially compensated from a grant has signed a monthly statement noting the hours worked, percentage of his/her FTE funded, and the grant source. This statement is also signed by his or her supervisor.
Finding 2022-001: Time and Effort Reporting 84.027, 84.173 - Special Education Cluster Passed Through the New York State Education Department DEPARTMENT OF EDUCATION Condition/Criteria : Under 2 CFR 200.430, Uniform Guidance requires that payroll systems must be based on records that accurately reflect the work performed and are supported by a system of internal controls that provides reasonable assurances that charges are accurate; allowable and reasonable; and properly allocated. Although the District does have a process to track time and effort within the grants, the District did not have proper reporting performed during the school year for teachers that were tested under the grant. Their internal controls failed to detect the lack of reporting performed. Context : A sample of 2 out of 11 employees were haphazardly selected for testing. This was not a statistically valid sample. Cause : The District does not currently have records that support time and effort for teachers under the grant. Effect: The District is not in compliance with time and effort reporting. Recommendation: We recommend the District examine the control procedures in place related to this area and ensure they are designed sufficiently for the District to meet the requirement of 2 CFR 200.430 under Uniform Guidance. Management Response: Starting September 2022, any staff member who is either fully or partially compensated from a grant has signed a monthly statement noting the hours worked, percentage of his/her FTE funded, and the grant source. This statement is also signed by his or her supervisor.
Finding 2022-001: Time and Effort Reporting 84.027, 84.173 - Special Education Cluster Passed Through the New York State Education Department DEPARTMENT OF EDUCATION Condition/Criteria : Under 2 CFR 200.430, Uniform Guidance requires that payroll systems must be based on records that accurately reflect the work performed and are supported by a system of internal controls that provides reasonable assurances that charges are accurate; allowable and reasonable; and properly allocated. Although the District does have a process to track time and effort within the grants, the District did not have proper reporting performed during the school year for teachers that were tested under the grant. Their internal controls failed to detect the lack of reporting performed. Context : A sample of 2 out of 11 employees were haphazardly selected for testing. This was not a statistically valid sample. Cause : The District does not currently have records that support time and effort for teachers under the grant. Effect: The District is not in compliance with time and effort reporting. Recommendation: We recommend the District examine the control procedures in place related to this area and ensure they are designed sufficiently for the District to meet the requirement of 2 CFR 200.430 under Uniform Guidance. Management Response: Starting September 2022, any staff member who is either fully or partially compensated from a grant has signed a monthly statement noting the hours worked, percentage of his/her FTE funded, and the grant source. This statement is also signed by his or her supervisor.
Finding 2022-001: Time and Effort Reporting 84.027, 84.173 - Special Education Cluster Passed Through the New York State Education Department DEPARTMENT OF EDUCATION Condition/Criteria : Under 2 CFR 200.430, Uniform Guidance requires that payroll systems must be based on records that accurately reflect the work performed and are supported by a system of internal controls that provides reasonable assurances that charges are accurate; allowable and reasonable; and properly allocated. Although the District does have a process to track time and effort within the grants, the District did not have proper reporting performed during the school year for teachers that were tested under the grant. Their internal controls failed to detect the lack of reporting performed. Context : A sample of 2 out of 11 employees were haphazardly selected for testing. This was not a statistically valid sample. Cause : The District does not currently have records that support time and effort for teachers under the grant. Effect: The District is not in compliance with time and effort reporting. Recommendation: We recommend the District examine the control procedures in place related to this area and ensure they are designed sufficiently for the District to meet the requirement of 2 CFR 200.430 under Uniform Guidance. Management Response: Starting September 2022, any staff member who is either fully or partially compensated from a grant has signed a monthly statement noting the hours worked, percentage of his/her FTE funded, and the grant source. This statement is also signed by his or her supervisor.
Finding 2022-001: Time and Effort Reporting 84.027, 84.173 - Special Education Cluster Passed Through the New York State Education Department DEPARTMENT OF EDUCATION Condition/Criteria : Under 2 CFR 200.430, Uniform Guidance requires that payroll systems must be based on records that accurately reflect the work performed and are supported by a system of internal controls that provides reasonable assurances that charges are accurate; allowable and reasonable; and properly allocated. Although the District does have a process to track time and effort within the grants, the District did not have proper reporting performed during the school year for teachers that were tested under the grant. Their internal controls failed to detect the lack of reporting performed. Context : A sample of 2 out of 11 employees were haphazardly selected for testing. This was not a statistically valid sample. Cause : The District does not currently have records that support time and effort for teachers under the grant. Effect: The District is not in compliance with time and effort reporting. Recommendation: We recommend the District examine the control procedures in place related to this area and ensure they are designed sufficiently for the District to meet the requirement of 2 CFR 200.430 under Uniform Guidance. Management Response: Starting September 2022, any staff member who is either fully or partially compensated from a grant has signed a monthly statement noting the hours worked, percentage of his/her FTE funded, and the grant source. This statement is also signed by his or her supervisor.
Finding 2022-001: Time and Effort Reporting 84.027, 84.173 - Special Education Cluster Passed Through the New York State Education Department DEPARTMENT OF EDUCATION Condition/Criteria : Under 2 CFR 200.430, Uniform Guidance requires that payroll systems must be based on records that accurately reflect the work performed and are supported by a system of internal controls that provides reasonable assurances that charges are accurate; allowable and reasonable; and properly allocated. Although the District does have a process to track time and effort within the grants, the District did not have proper reporting performed during the school year for teachers that were tested under the grant. Their internal controls failed to detect the lack of reporting performed. Context : A sample of 2 out of 11 employees were haphazardly selected for testing. This was not a statistically valid sample. Cause : The District does not currently have records that support time and effort for teachers under the grant. Effect: The District is not in compliance with time and effort reporting. Recommendation: We recommend the District examine the control procedures in place related to this area and ensure they are designed sufficiently for the District to meet the requirement of 2 CFR 200.430 under Uniform Guidance. Management Response: Starting September 2022, any staff member who is either fully or partially compensated from a grant has signed a monthly statement noting the hours worked, percentage of his/her FTE funded, and the grant source. This statement is also signed by his or her supervisor.