Finding 2022-001: Noncompliance with Procurement Policy Requirements Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: As required by 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400, respectively), entities are required to maintain written policies, procedures, and standards of conduct (?policies?) for certain areas of its operation. The following sections of the Uniform Guidance require nonfederal entities that receive federal awards to establish written policies, procedures, or standards of conduct: ? Financial management (200.302) ? Federal payment (200.305) ? General procurement standards (200.318) ? Competition (200.319) ? Methods of procurement to be followed (200.320) ? Compensation?fringe benefits (200.431) ? Relocation costs of employees (200.464) ? Travel costs (200.475) Condition: Review of the Organization?s Financial Procedure manual noted it was updated August 2023, with the previous update being done in February 2014 ? prior to the year under audit. The 2014 update did not contain all of the required elements under 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400). Cause: The Financial Procedures have not been updated recently to incorporate the current Federal regulation requirements. Effect: The Organization is not compliant with Federal regulations requiring written policies and procedures. Recommendation: We recommend that the Organization approve and incorporate the policy updates incorporated within the August 2023 updated policies and procedures to ensure compliance with required regulations. Views of Responsible Officials: Management agrees with this recommendation and will review and update its current Financial Procedures to ensure compliance.
Finding 2022-002: Lack of Supporting Documentation and Proper Approval Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: Federal regulations require appropriate supporting documentation to support expenditures charged to Federally funded grants. Condition: Review of supporting documentation for a sample of expenditure charged to Federally funded grants noted the following ? ? Payments for overtime work had a completed check request form, however, they had no supporting documentation, such as payroll reports, timesheets, etc? They did have a completed check request ? four instances ? Check Request Form completed and approved, however, no supporting invoice was provided ? three instances ? Payroll is charged to grants evenly to match the amount per the approved budget versus based on actual hours spent on the specific grant / program for the specific period Cause: Invoices were not obtained, a Check Request Form was not completed and payroll is charged to grants based on budgeted amounts versus actual time. Effect: Potential for inappropriate expenditures could be charged to Federally funded grants. Recommendation: We recommend that ? ? supporting invoices be obtained for all expenditures charged to Federally funded grants, ? that Check Request Forms be completed and approved, in accordance with the Organization?s policy; and ? payroll be charged to grants based on actual hours spent on the grant / program for the respective payroll period. View of Responsible Officials: Management agrees with this recommendation and will ensure appropriate supporting documentation is obtained, Check Request Forms are completed and approved in accordance with policy, and payroll is charged based on actual hours.
Finding 2022-001: Noncompliance with Procurement Policy Requirements Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: As required by 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400, respectively), entities are required to maintain written policies, procedures, and standards of conduct (?policies?) for certain areas of its operation. The following sections of the Uniform Guidance require nonfederal entities that receive federal awards to establish written policies, procedures, or standards of conduct: ? Financial management (200.302) ? Federal payment (200.305) ? General procurement standards (200.318) ? Competition (200.319) ? Methods of procurement to be followed (200.320) ? Compensation?fringe benefits (200.431) ? Relocation costs of employees (200.464) ? Travel costs (200.475) Condition: Review of the Organization?s Financial Procedure manual noted it was updated August 2023, with the previous update being done in February 2014 ? prior to the year under audit. The 2014 update did not contain all of the required elements under 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400). Cause: The Financial Procedures have not been updated recently to incorporate the current Federal regulation requirements. Effect: The Organization is not compliant with Federal regulations requiring written policies and procedures. Recommendation: We recommend that the Organization approve and incorporate the policy updates incorporated within the August 2023 updated policies and procedures to ensure compliance with required regulations. Views of Responsible Officials: Management agrees with this recommendation and will review and update its current Financial Procedures to ensure compliance.
Finding 2022-002: Lack of Supporting Documentation and Proper Approval Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: Federal regulations require appropriate supporting documentation to support expenditures charged to Federally funded grants. Condition: Review of supporting documentation for a sample of expenditure charged to Federally funded grants noted the following ? ? Payments for overtime work had a completed check request form, however, they had no supporting documentation, such as payroll reports, timesheets, etc? They did have a completed check request ? four instances ? Check Request Form completed and approved, however, no supporting invoice was provided ? three instances ? Payroll is charged to grants evenly to match the amount per the approved budget versus based on actual hours spent on the specific grant / program for the specific period Cause: Invoices were not obtained, a Check Request Form was not completed and payroll is charged to grants based on budgeted amounts versus actual time. Effect: Potential for inappropriate expenditures could be charged to Federally funded grants. Recommendation: We recommend that ? ? supporting invoices be obtained for all expenditures charged to Federally funded grants, ? that Check Request Forms be completed and approved, in accordance with the Organization?s policy; and ? payroll be charged to grants based on actual hours spent on the grant / program for the respective payroll period. View of Responsible Officials: Management agrees with this recommendation and will ensure appropriate supporting documentation is obtained, Check Request Forms are completed and approved in accordance with policy, and payroll is charged based on actual hours.
Finding 2022-001: Noncompliance with Procurement Policy Requirements Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: As required by 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400, respectively), entities are required to maintain written policies, procedures, and standards of conduct (?policies?) for certain areas of its operation. The following sections of the Uniform Guidance require nonfederal entities that receive federal awards to establish written policies, procedures, or standards of conduct: ? Financial management (200.302) ? Federal payment (200.305) ? General procurement standards (200.318) ? Competition (200.319) ? Methods of procurement to be followed (200.320) ? Compensation?fringe benefits (200.431) ? Relocation costs of employees (200.464) ? Travel costs (200.475) Condition: Review of the Organization?s Financial Procedure manual noted it was updated August 2023, with the previous update being done in February 2014 ? prior to the year under audit. The 2014 update did not contain all of the required elements under 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400). Cause: The Financial Procedures have not been updated recently to incorporate the current Federal regulation requirements. Effect: The Organization is not compliant with Federal regulations requiring written policies and procedures. Recommendation: We recommend that the Organization approve and incorporate the policy updates incorporated within the August 2023 updated policies and procedures to ensure compliance with required regulations. Views of Responsible Officials: Management agrees with this recommendation and will review and update its current Financial Procedures to ensure compliance.
Finding 2022-002: Lack of Supporting Documentation and Proper Approval Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: Federal regulations require appropriate supporting documentation to support expenditures charged to Federally funded grants. Condition: Review of supporting documentation for a sample of expenditure charged to Federally funded grants noted the following ? ? Payments for overtime work had a completed check request form, however, they had no supporting documentation, such as payroll reports, timesheets, etc? They did have a completed check request ? four instances ? Check Request Form completed and approved, however, no supporting invoice was provided ? three instances ? Payroll is charged to grants evenly to match the amount per the approved budget versus based on actual hours spent on the specific grant / program for the specific period Cause: Invoices were not obtained, a Check Request Form was not completed and payroll is charged to grants based on budgeted amounts versus actual time. Effect: Potential for inappropriate expenditures could be charged to Federally funded grants. Recommendation: We recommend that ? ? supporting invoices be obtained for all expenditures charged to Federally funded grants, ? that Check Request Forms be completed and approved, in accordance with the Organization?s policy; and ? payroll be charged to grants based on actual hours spent on the grant / program for the respective payroll period. View of Responsible Officials: Management agrees with this recommendation and will ensure appropriate supporting documentation is obtained, Check Request Forms are completed and approved in accordance with policy, and payroll is charged based on actual hours.
Finding 2022-001: Noncompliance with Procurement Policy Requirements Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: As required by 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400, respectively), entities are required to maintain written policies, procedures, and standards of conduct (?policies?) for certain areas of its operation. The following sections of the Uniform Guidance require nonfederal entities that receive federal awards to establish written policies, procedures, or standards of conduct: ? Financial management (200.302) ? Federal payment (200.305) ? General procurement standards (200.318) ? Competition (200.319) ? Methods of procurement to be followed (200.320) ? Compensation?fringe benefits (200.431) ? Relocation costs of employees (200.464) ? Travel costs (200.475) Condition: Review of the Organization?s Financial Procedure manual noted it was updated August 2023, with the previous update being done in February 2014 ? prior to the year under audit. The 2014 update did not contain all of the required elements under 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400). Cause: The Financial Procedures have not been updated recently to incorporate the current Federal regulation requirements. Effect: The Organization is not compliant with Federal regulations requiring written policies and procedures. Recommendation: We recommend that the Organization approve and incorporate the policy updates incorporated within the August 2023 updated policies and procedures to ensure compliance with required regulations. Views of Responsible Officials: Management agrees with this recommendation and will review and update its current Financial Procedures to ensure compliance.
Finding 2022-002: Lack of Supporting Documentation and Proper Approval Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: Federal regulations require appropriate supporting documentation to support expenditures charged to Federally funded grants. Condition: Review of supporting documentation for a sample of expenditure charged to Federally funded grants noted the following ? ? Payments for overtime work had a completed check request form, however, they had no supporting documentation, such as payroll reports, timesheets, etc? They did have a completed check request ? four instances ? Check Request Form completed and approved, however, no supporting invoice was provided ? three instances ? Payroll is charged to grants evenly to match the amount per the approved budget versus based on actual hours spent on the specific grant / program for the specific period Cause: Invoices were not obtained, a Check Request Form was not completed and payroll is charged to grants based on budgeted amounts versus actual time. Effect: Potential for inappropriate expenditures could be charged to Federally funded grants. Recommendation: We recommend that ? ? supporting invoices be obtained for all expenditures charged to Federally funded grants, ? that Check Request Forms be completed and approved, in accordance with the Organization?s policy; and ? payroll be charged to grants based on actual hours spent on the grant / program for the respective payroll period. View of Responsible Officials: Management agrees with this recommendation and will ensure appropriate supporting documentation is obtained, Check Request Forms are completed and approved in accordance with policy, and payroll is charged based on actual hours.
Finding 2022-001: Noncompliance with Procurement Policy Requirements Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: As required by 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400, respectively), entities are required to maintain written policies, procedures, and standards of conduct (?policies?) for certain areas of its operation. The following sections of the Uniform Guidance require nonfederal entities that receive federal awards to establish written policies, procedures, or standards of conduct: ? Financial management (200.302) ? Federal payment (200.305) ? General procurement standards (200.318) ? Competition (200.319) ? Methods of procurement to be followed (200.320) ? Compensation?fringe benefits (200.431) ? Relocation costs of employees (200.464) ? Travel costs (200.475) Condition: Review of the Organization?s Financial Procedure manual noted it was updated August 2023, with the previous update being done in February 2014 ? prior to the year under audit. The 2014 update did not contain all of the required elements under 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400). Cause: The Financial Procedures have not been updated recently to incorporate the current Federal regulation requirements. Effect: The Organization is not compliant with Federal regulations requiring written policies and procedures. Recommendation: We recommend that the Organization approve and incorporate the policy updates incorporated within the August 2023 updated policies and procedures to ensure compliance with required regulations. Views of Responsible Officials: Management agrees with this recommendation and will review and update its current Financial Procedures to ensure compliance.
Finding 2022-002: Lack of Supporting Documentation and Proper Approval Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: Federal regulations require appropriate supporting documentation to support expenditures charged to Federally funded grants. Condition: Review of supporting documentation for a sample of expenditure charged to Federally funded grants noted the following ? ? Payments for overtime work had a completed check request form, however, they had no supporting documentation, such as payroll reports, timesheets, etc? They did have a completed check request ? four instances ? Check Request Form completed and approved, however, no supporting invoice was provided ? three instances ? Payroll is charged to grants evenly to match the amount per the approved budget versus based on actual hours spent on the specific grant / program for the specific period Cause: Invoices were not obtained, a Check Request Form was not completed and payroll is charged to grants based on budgeted amounts versus actual time. Effect: Potential for inappropriate expenditures could be charged to Federally funded grants. Recommendation: We recommend that ? ? supporting invoices be obtained for all expenditures charged to Federally funded grants, ? that Check Request Forms be completed and approved, in accordance with the Organization?s policy; and ? payroll be charged to grants based on actual hours spent on the grant / program for the respective payroll period. View of Responsible Officials: Management agrees with this recommendation and will ensure appropriate supporting documentation is obtained, Check Request Forms are completed and approved in accordance with policy, and payroll is charged based on actual hours.
Finding 2022-001: Noncompliance with Procurement Policy Requirements Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: As required by 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400, respectively), entities are required to maintain written policies, procedures, and standards of conduct (?policies?) for certain areas of its operation. The following sections of the Uniform Guidance require nonfederal entities that receive federal awards to establish written policies, procedures, or standards of conduct: ? Financial management (200.302) ? Federal payment (200.305) ? General procurement standards (200.318) ? Competition (200.319) ? Methods of procurement to be followed (200.320) ? Compensation?fringe benefits (200.431) ? Relocation costs of employees (200.464) ? Travel costs (200.475) Condition: Review of the Organization?s Financial Procedure manual noted it was updated August 2023, with the previous update being done in February 2014 ? prior to the year under audit. The 2014 update did not contain all of the required elements under 2 CFR 200, Subparts D and E (2 CFR sections 200.300 and 200.400). Cause: The Financial Procedures have not been updated recently to incorporate the current Federal regulation requirements. Effect: The Organization is not compliant with Federal regulations requiring written policies and procedures. Recommendation: We recommend that the Organization approve and incorporate the policy updates incorporated within the August 2023 updated policies and procedures to ensure compliance with required regulations. Views of Responsible Officials: Management agrees with this recommendation and will review and update its current Financial Procedures to ensure compliance.
Finding 2022-002: Lack of Supporting Documentation and Proper Approval Programs - CFDA 21.023 Emergency Rental Assistance Program, and CFDA 93.391 Activities to Support State, Tribal, Local, and Territorial (STLT) Health Department Response to Public Health or Healthcare Crisis Criteria: Federal regulations require appropriate supporting documentation to support expenditures charged to Federally funded grants. Condition: Review of supporting documentation for a sample of expenditure charged to Federally funded grants noted the following ? ? Payments for overtime work had a completed check request form, however, they had no supporting documentation, such as payroll reports, timesheets, etc? They did have a completed check request ? four instances ? Check Request Form completed and approved, however, no supporting invoice was provided ? three instances ? Payroll is charged to grants evenly to match the amount per the approved budget versus based on actual hours spent on the specific grant / program for the specific period Cause: Invoices were not obtained, a Check Request Form was not completed and payroll is charged to grants based on budgeted amounts versus actual time. Effect: Potential for inappropriate expenditures could be charged to Federally funded grants. Recommendation: We recommend that ? ? supporting invoices be obtained for all expenditures charged to Federally funded grants, ? that Check Request Forms be completed and approved, in accordance with the Organization?s policy; and ? payroll be charged to grants based on actual hours spent on the grant / program for the respective payroll period. View of Responsible Officials: Management agrees with this recommendation and will ensure appropriate supporting documentation is obtained, Check Request Forms are completed and approved in accordance with policy, and payroll is charged based on actual hours.