Type: Noncompliance with provisions of contracts or grant ? LIHP Public Housing Tenant Files, Material Weakness Public Housing Program ? Assistance Listing No. 14.850; Grant period ? Year ended June 30, 2022 Condition: We identified the following non-compliances out of a population of 939, 15 files reviewed from a population of participant files: 7 Re-Certification not completed 3 Identity verification not found 3 Income verification not completed Criteria: The Code of Federal Regulations and HUD guidelines give the requirements for maintaining tenant files for the Public Housing and Housing Choice Voucher programs. ?? 960.257 Family income and composition: Annual and interim reexaminations.(a) When PHA is required to conduct reexamination. (1) For families who pay an income-based rent, the PHA must conduct a reexamination of family income and composition at least annually and must make appropriate adjustments in the rent after consultation with the family and upon verification of the information. ?? ?? 960.259 Family information and verification. ? (a) Family obligation to supply information. (1) The family must supply any information that the PHA or HUD determines is necessary in administration of the public housing program, including submission of required evidence of citizenship or eligible immigration status (as provided by part 5, subpart E of this title). ``Information?? includes any requested certification, release or other documentation. ? ? (c) PHA responsibility for reexamination and verification. (1) Except as provided in paragraph (c)(2) of this section, the PHA must obtain and document in the family file third-party verification of the following factors, or must document in the file why third party verification was not available: (i) Reported family annual income; (ii) The value of assets; (iii) Expenses related to deductions from annual income; ?? Additionally, the Commission?s policy and procedure dictates full compliance with these regulations, as well as guidelines to be followed in maintaining these files. Amount: Not applicable Cause: The Commission indicated that they do not have adequate staffing in place to follow-up on recertifications. No explanations were provided for missing support documents. Effect or Potential Effect: 1. Rents could be over/understated 2. Ineligibles participants could be afforded use of the Federal assistance program 3. Violation of HUD regulations and guidelines, and FHC policies and procedures Repeat Audit Finding?: This is a repeat audit observation Recommendations: FHC should ensure that they follow HUD regulations and guidelines. Additionally, the Commission should ensure appropriate monitoring of the adherence to the compliance of the controls in place in their documented policies and procedures Reporting Views of Responsible Officials: The Director of Asset Management is reviewing files for accuracy and completeness. Implementation Date:June 5, 2023
Type: Noncompliance with provisions of contracts or grant ? HCVP Housing Choice Vouchers ? Assistance Listing No. 14.871; Grant period ? Year ended June 30, 2022 Condition: We identified the following non-compliances out of 40 files reviewed from a population of 722 Housing Choice Voucher participant files: 18 Client files were not yet recertified for 2022: as a result, they could not be reviewed 5 Identity verification not found 13 Income verification not completed 3 No of persons in the unit not available for review Criteria: The Code of Federal Regulations and HUD guidelines give the requirements for maintaining tenant files for the Public Housing and Housing Choice Voucher programs. ?? 960.257 Family income and composition: Annual and interim reexaminations. (a) When PHA is required to conduct reexamination. (1) For families who pay an income-based rent, the PHA must conduct a reexamination of family income and composition at least annually and must make appropriate adjustments in the rent after consultation with the family and upon verification of the information. ?? ?? 960.259 Family information and verification. ? (a) Family obligation to supply information. (1) The family must supply any information that the PHA or HUD determines is necessary in administration of the public housing program, including submission of required evidence of citizenship or eligible immigration status (as provided by part 5, subpart E of this title). ``Information?? includes any requested certification, release or other documentation. ? ? (c) PHA responsibility for reexamination and verification. (1) Except as provided in paragraph (c)(2) of this section, the PHA must obtain and document in the family file third-party verification of the following factors, or must document in the file why third party verification was not available: (i) Reported family annual income; (ii) The value of assets; (iii) Expenses related to deductions from annual income; ??Additionally, the Commission?s policy and procedure dictates full compliance with these regulations, as well as guidelines to be followed in maintaining these files. Amount: Not applicable Cause: The Commission indicated that they do not have adequate staffing in place to follow-up on recertifications. No explanations were provided for missing support documents. Effect or Potential Effect: 1. Rents could be over/understated 2. Ineligibles participants could be afforded use of the Federal assistance program 3. Violation of HUD regulations and guidelines, and FHC policies and procedures Repeat Audit Finding?: This is a repeat audit observation Recommendations: FHC should ensure that they follow HUD regulations and guidelines. Additionally, the Commission should ensure appropriate monitoring of the adherence to the compliance of the controls in place in their documented policies and proceduresReporting Views of Responsible Officials: FHC Hired Nelrod to train, correct PIC errors and complete recertification?s, Also Public Housing staff is helping with recertification?s. Implementation Date: May 2022
Type: Noncompliance with provisions of contracts or grant ? LIHP Public Housing Tenant Files, Material Weakness Public Housing Program ? Assistance Listing No. 14.850; Grant period ? Year ended June 30, 2022 Condition: We identified the following non-compliances out of a population of 939, 15 files reviewed from a population of participant files: 7 Re-Certification not completed 3 Identity verification not found 3 Income verification not completed Criteria: The Code of Federal Regulations and HUD guidelines give the requirements for maintaining tenant files for the Public Housing and Housing Choice Voucher programs. ?? 960.257 Family income and composition: Annual and interim reexaminations.(a) When PHA is required to conduct reexamination. (1) For families who pay an income-based rent, the PHA must conduct a reexamination of family income and composition at least annually and must make appropriate adjustments in the rent after consultation with the family and upon verification of the information. ?? ?? 960.259 Family information and verification. ? (a) Family obligation to supply information. (1) The family must supply any information that the PHA or HUD determines is necessary in administration of the public housing program, including submission of required evidence of citizenship or eligible immigration status (as provided by part 5, subpart E of this title). ``Information?? includes any requested certification, release or other documentation. ? ? (c) PHA responsibility for reexamination and verification. (1) Except as provided in paragraph (c)(2) of this section, the PHA must obtain and document in the family file third-party verification of the following factors, or must document in the file why third party verification was not available: (i) Reported family annual income; (ii) The value of assets; (iii) Expenses related to deductions from annual income; ?? Additionally, the Commission?s policy and procedure dictates full compliance with these regulations, as well as guidelines to be followed in maintaining these files. Amount: Not applicable Cause: The Commission indicated that they do not have adequate staffing in place to follow-up on recertifications. No explanations were provided for missing support documents. Effect or Potential Effect: 1. Rents could be over/understated 2. Ineligibles participants could be afforded use of the Federal assistance program 3. Violation of HUD regulations and guidelines, and FHC policies and procedures Repeat Audit Finding?: This is a repeat audit observation Recommendations: FHC should ensure that they follow HUD regulations and guidelines. Additionally, the Commission should ensure appropriate monitoring of the adherence to the compliance of the controls in place in their documented policies and procedures Reporting Views of Responsible Officials: The Director of Asset Management is reviewing files for accuracy and completeness. Implementation Date:June 5, 2023
Type: Noncompliance with provisions of contracts or grant ? HCVP Housing Choice Vouchers ? Assistance Listing No. 14.871; Grant period ? Year ended June 30, 2022 Condition: We identified the following non-compliances out of 40 files reviewed from a population of 722 Housing Choice Voucher participant files: 18 Client files were not yet recertified for 2022: as a result, they could not be reviewed 5 Identity verification not found 13 Income verification not completed 3 No of persons in the unit not available for review Criteria: The Code of Federal Regulations and HUD guidelines give the requirements for maintaining tenant files for the Public Housing and Housing Choice Voucher programs. ?? 960.257 Family income and composition: Annual and interim reexaminations. (a) When PHA is required to conduct reexamination. (1) For families who pay an income-based rent, the PHA must conduct a reexamination of family income and composition at least annually and must make appropriate adjustments in the rent after consultation with the family and upon verification of the information. ?? ?? 960.259 Family information and verification. ? (a) Family obligation to supply information. (1) The family must supply any information that the PHA or HUD determines is necessary in administration of the public housing program, including submission of required evidence of citizenship or eligible immigration status (as provided by part 5, subpart E of this title). ``Information?? includes any requested certification, release or other documentation. ? ? (c) PHA responsibility for reexamination and verification. (1) Except as provided in paragraph (c)(2) of this section, the PHA must obtain and document in the family file third-party verification of the following factors, or must document in the file why third party verification was not available: (i) Reported family annual income; (ii) The value of assets; (iii) Expenses related to deductions from annual income; ??Additionally, the Commission?s policy and procedure dictates full compliance with these regulations, as well as guidelines to be followed in maintaining these files. Amount: Not applicable Cause: The Commission indicated that they do not have adequate staffing in place to follow-up on recertifications. No explanations were provided for missing support documents. Effect or Potential Effect: 1. Rents could be over/understated 2. Ineligibles participants could be afforded use of the Federal assistance program 3. Violation of HUD regulations and guidelines, and FHC policies and procedures Repeat Audit Finding?: This is a repeat audit observation Recommendations: FHC should ensure that they follow HUD regulations and guidelines. Additionally, the Commission should ensure appropriate monitoring of the adherence to the compliance of the controls in place in their documented policies and proceduresReporting Views of Responsible Officials: FHC Hired Nelrod to train, correct PIC errors and complete recertification?s, Also Public Housing staff is helping with recertification?s. Implementation Date: May 2022