FAC Explorer

Audit 22489

FY End
2022-08-31
Total Expended
$159.78M
Findings
8
Programs
22
Organization: Tarrant County College District (TX)
Year: 2022 Accepted: 2022-12-14
Auditor: Weaver and Tidwell LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
22456 2022-002 Significant Deficiency - P
22457 2022-002 Significant Deficiency - P
22458 2022-002 Significant Deficiency - P
22459 2022-002 Significant Deficiency - P
598898 2022-002 Significant Deficiency - P
598899 2022-002 Significant Deficiency - P
598900 2022-002 Significant Deficiency - P
598901 2022-002 Significant Deficiency - P

Programs

ALN Program Spent Major Findings
84.063 Federal Pell Grant Program $50.14M Yes 1
84.268 Federal Direct Student Loans $19.30M Yes 1
84.007 Federal Supplemental Educational Opportunity Grants $1.83M Yes 1
84.047 Trio_upward Bound $1.11M - 0
84.002 Adult Education - Basic Grants to States $683,150 - 0
84.048 Career and Technical Education -- Basic Grants to States $604,818 - 0
84.031 Higher Education_institutional Aid $569,929 - 0
84.042 Trio_student Support Services $534,109 - 0
84.033 Federal Work-Study Program $513,889 Yes 1
84.335 Child Care Access Means Parents in School $205,827 - 0
59.037 Small Business Development Centers $154,650 - 0
16.525 Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus $106,556 - 0
17.268 H-1b Job Training Grants $47,542 - 0
17.278 Wia Dislocated Worker Formula Grants $43,223 - 0
14.218 Community Development Block Grants/entitlement Grants $15,393 - 0
93.575 Child Care and Development Block Grant $11,250 - 0
84.425 Education Stabilization Fund $6,814 - 0
93.558 Temporary Assistance for Needy Families $5,894 - 0
47.076 Education and Human Resources $1,802 - 0
21.027 Coronavirus State and Local Fiscal Recovery Funds $800 - 0
45.164 Promotion of the Humanities_public Programs $787 - 0
45.310 Grants to States $580 - 0

Contacts

Name Title Type
L5H4PM8F32G4 Linzy Blain Auditee
8175155271 Dallas Dugger Auditor
No contacts on file

Notes to SEFA

Title: Loan/loan guarantee outstanding balances Accounting Policies: The expenditures included in the schedule are reported for the Districts fiscal year. Expenditure reports to funding agencies are prepared on the award period basis. The expenditures reported above represent funds which have been expended by the District for the purposes of the award. The expenditures reported above may not have been reimbursed by the funding agencies as of the endof the fiscal year. Some amounts reported in the schedule may differ from amounts used in the preparation of the financial statements. Separate accounts are maintained for the different awards to aid in the observance of limitations and restrictions imposed by the funding agencies. Management believes they have followed all applicable guidelines issued by various entities in the preparation of the schedule. De Minimis Rate Used: N Rate Explanation: The District has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. FEDERAL DIRECT STUDENT LOANS (84.268) - Balances outstanding at the end of the audit period were 19304517.

Finding Details

Finding 2022-002
Finding 2022-002: Verification Type of finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Questioned Cost: $4,202 Criteria 34 CFR 668.51 through 668.61 sets forth the criteria for verifying applicant information required for the Verification Tracking Group to which the applicant is assigned. Condition For 1 out of 40 students selected for testing, the District failed to obtain the necessary documentation for the student which was selected for verification. Cause The College disbursed funds to the selected student before obtaining the Educational Purpose and Identity Form, which deems the student ineligible to receive funds. Effect The error in verification resulted in the student receiving student financial aid funds while being ineligible to receive funds. Recommendation We recommend the financial aid and registrar?s offices review documents of students selected for verification ensure that all documents required for verification are obtained. Views of Responsible Officials and Planned Corrective Actions Student Financial Aid Services has revised our V4 Federal Verification procedures to require a second authorized staff member to review and approve any V4 Federal Verification documents directly from our imaging system. While it was an option to have the V4 documents reviewed by a second authorized staff member it was not required and often during the peak season campuses would accept, review, and approve V4 documents all at the same time. This change will require one authorized staff member to review documents when they are received from the student and again in our imaging system by a second authorized staff member. We have provided copies of our revised procedures and scheduled staff training. The person responsible for implementing these revised procedures will be the District Director of Student Financial Aid Services.
Finding 2022-002
Finding 2022-002: Verification Type of finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Questioned Cost: $4,202 Criteria 34 CFR 668.51 through 668.61 sets forth the criteria for verifying applicant information required for the Verification Tracking Group to which the applicant is assigned. Condition For 1 out of 40 students selected for testing, the District failed to obtain the necessary documentation for the student which was selected for verification. Cause The College disbursed funds to the selected student before obtaining the Educational Purpose and Identity Form, which deems the student ineligible to receive funds. Effect The error in verification resulted in the student receiving student financial aid funds while being ineligible to receive funds. Recommendation We recommend the financial aid and registrar?s offices review documents of students selected for verification ensure that all documents required for verification are obtained. Views of Responsible Officials and Planned Corrective Actions Student Financial Aid Services has revised our V4 Federal Verification procedures to require a second authorized staff member to review and approve any V4 Federal Verification documents directly from our imaging system. While it was an option to have the V4 documents reviewed by a second authorized staff member it was not required and often during the peak season campuses would accept, review, and approve V4 documents all at the same time. This change will require one authorized staff member to review documents when they are received from the student and again in our imaging system by a second authorized staff member. We have provided copies of our revised procedures and scheduled staff training. The person responsible for implementing these revised procedures will be the District Director of Student Financial Aid Services.
Finding 2022-002
Finding 2022-002: Verification Type of finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Questioned Cost: $4,202 Criteria 34 CFR 668.51 through 668.61 sets forth the criteria for verifying applicant information required for the Verification Tracking Group to which the applicant is assigned. Condition For 1 out of 40 students selected for testing, the District failed to obtain the necessary documentation for the student which was selected for verification. Cause The College disbursed funds to the selected student before obtaining the Educational Purpose and Identity Form, which deems the student ineligible to receive funds. Effect The error in verification resulted in the student receiving student financial aid funds while being ineligible to receive funds. Recommendation We recommend the financial aid and registrar?s offices review documents of students selected for verification ensure that all documents required for verification are obtained. Views of Responsible Officials and Planned Corrective Actions Student Financial Aid Services has revised our V4 Federal Verification procedures to require a second authorized staff member to review and approve any V4 Federal Verification documents directly from our imaging system. While it was an option to have the V4 documents reviewed by a second authorized staff member it was not required and often during the peak season campuses would accept, review, and approve V4 documents all at the same time. This change will require one authorized staff member to review documents when they are received from the student and again in our imaging system by a second authorized staff member. We have provided copies of our revised procedures and scheduled staff training. The person responsible for implementing these revised procedures will be the District Director of Student Financial Aid Services.
Finding 2022-002
Finding 2022-002: Verification Type of finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Questioned Cost: $4,202 Criteria 34 CFR 668.51 through 668.61 sets forth the criteria for verifying applicant information required for the Verification Tracking Group to which the applicant is assigned. Condition For 1 out of 40 students selected for testing, the District failed to obtain the necessary documentation for the student which was selected for verification. Cause The College disbursed funds to the selected student before obtaining the Educational Purpose and Identity Form, which deems the student ineligible to receive funds. Effect The error in verification resulted in the student receiving student financial aid funds while being ineligible to receive funds. Recommendation We recommend the financial aid and registrar?s offices review documents of students selected for verification ensure that all documents required for verification are obtained. Views of Responsible Officials and Planned Corrective Actions Student Financial Aid Services has revised our V4 Federal Verification procedures to require a second authorized staff member to review and approve any V4 Federal Verification documents directly from our imaging system. While it was an option to have the V4 documents reviewed by a second authorized staff member it was not required and often during the peak season campuses would accept, review, and approve V4 documents all at the same time. This change will require one authorized staff member to review documents when they are received from the student and again in our imaging system by a second authorized staff member. We have provided copies of our revised procedures and scheduled staff training. The person responsible for implementing these revised procedures will be the District Director of Student Financial Aid Services.
Finding 2022-002
Finding 2022-002: Verification Type of finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Questioned Cost: $4,202 Criteria 34 CFR 668.51 through 668.61 sets forth the criteria for verifying applicant information required for the Verification Tracking Group to which the applicant is assigned. Condition For 1 out of 40 students selected for testing, the District failed to obtain the necessary documentation for the student which was selected for verification. Cause The College disbursed funds to the selected student before obtaining the Educational Purpose and Identity Form, which deems the student ineligible to receive funds. Effect The error in verification resulted in the student receiving student financial aid funds while being ineligible to receive funds. Recommendation We recommend the financial aid and registrar?s offices review documents of students selected for verification ensure that all documents required for verification are obtained. Views of Responsible Officials and Planned Corrective Actions Student Financial Aid Services has revised our V4 Federal Verification procedures to require a second authorized staff member to review and approve any V4 Federal Verification documents directly from our imaging system. While it was an option to have the V4 documents reviewed by a second authorized staff member it was not required and often during the peak season campuses would accept, review, and approve V4 documents all at the same time. This change will require one authorized staff member to review documents when they are received from the student and again in our imaging system by a second authorized staff member. We have provided copies of our revised procedures and scheduled staff training. The person responsible for implementing these revised procedures will be the District Director of Student Financial Aid Services.
Finding 2022-002
Finding 2022-002: Verification Type of finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Questioned Cost: $4,202 Criteria 34 CFR 668.51 through 668.61 sets forth the criteria for verifying applicant information required for the Verification Tracking Group to which the applicant is assigned. Condition For 1 out of 40 students selected for testing, the District failed to obtain the necessary documentation for the student which was selected for verification. Cause The College disbursed funds to the selected student before obtaining the Educational Purpose and Identity Form, which deems the student ineligible to receive funds. Effect The error in verification resulted in the student receiving student financial aid funds while being ineligible to receive funds. Recommendation We recommend the financial aid and registrar?s offices review documents of students selected for verification ensure that all documents required for verification are obtained. Views of Responsible Officials and Planned Corrective Actions Student Financial Aid Services has revised our V4 Federal Verification procedures to require a second authorized staff member to review and approve any V4 Federal Verification documents directly from our imaging system. While it was an option to have the V4 documents reviewed by a second authorized staff member it was not required and often during the peak season campuses would accept, review, and approve V4 documents all at the same time. This change will require one authorized staff member to review documents when they are received from the student and again in our imaging system by a second authorized staff member. We have provided copies of our revised procedures and scheduled staff training. The person responsible for implementing these revised procedures will be the District Director of Student Financial Aid Services.
Finding 2022-002
Finding 2022-002: Verification Type of finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Questioned Cost: $4,202 Criteria 34 CFR 668.51 through 668.61 sets forth the criteria for verifying applicant information required for the Verification Tracking Group to which the applicant is assigned. Condition For 1 out of 40 students selected for testing, the District failed to obtain the necessary documentation for the student which was selected for verification. Cause The College disbursed funds to the selected student before obtaining the Educational Purpose and Identity Form, which deems the student ineligible to receive funds. Effect The error in verification resulted in the student receiving student financial aid funds while being ineligible to receive funds. Recommendation We recommend the financial aid and registrar?s offices review documents of students selected for verification ensure that all documents required for verification are obtained. Views of Responsible Officials and Planned Corrective Actions Student Financial Aid Services has revised our V4 Federal Verification procedures to require a second authorized staff member to review and approve any V4 Federal Verification documents directly from our imaging system. While it was an option to have the V4 documents reviewed by a second authorized staff member it was not required and often during the peak season campuses would accept, review, and approve V4 documents all at the same time. This change will require one authorized staff member to review documents when they are received from the student and again in our imaging system by a second authorized staff member. We have provided copies of our revised procedures and scheduled staff training. The person responsible for implementing these revised procedures will be the District Director of Student Financial Aid Services.
Finding 2022-002
Finding 2022-002: Verification Type of finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Questioned Cost: $4,202 Criteria 34 CFR 668.51 through 668.61 sets forth the criteria for verifying applicant information required for the Verification Tracking Group to which the applicant is assigned. Condition For 1 out of 40 students selected for testing, the District failed to obtain the necessary documentation for the student which was selected for verification. Cause The College disbursed funds to the selected student before obtaining the Educational Purpose and Identity Form, which deems the student ineligible to receive funds. Effect The error in verification resulted in the student receiving student financial aid funds while being ineligible to receive funds. Recommendation We recommend the financial aid and registrar?s offices review documents of students selected for verification ensure that all documents required for verification are obtained. Views of Responsible Officials and Planned Corrective Actions Student Financial Aid Services has revised our V4 Federal Verification procedures to require a second authorized staff member to review and approve any V4 Federal Verification documents directly from our imaging system. While it was an option to have the V4 documents reviewed by a second authorized staff member it was not required and often during the peak season campuses would accept, review, and approve V4 documents all at the same time. This change will require one authorized staff member to review documents when they are received from the student and again in our imaging system by a second authorized staff member. We have provided copies of our revised procedures and scheduled staff training. The person responsible for implementing these revised procedures will be the District Director of Student Financial Aid Services.