Audit 19878

FY End
2022-05-31
Total Expended
$23.94M
Findings
2
Programs
7
Organization: North Greenville University (SC)
Year: 2022 Accepted: 2022-12-12
Auditor: Capincrouse LLP

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
22784 2022-001 - - C
599226 2022-001 - - C

Contacts

Name Title Type
LBH5QLJ6R536 Rachael Russiaky Auditee
8649777190 Rachel McMichael, CPA Auditor
No contacts on file

Notes to SEFA

Title: RELATIONSHIP TO FINANCIAL STATEMENTS Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of North Greenville University (University) under programs of the federal government for the year ending May 31, 2022. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. See table in SEFA Note 3.
Title: SUBRECIPIENTS, NON-CASH ASSISTANCE, FEDERAL INSURANCE, LOANS, AND LOAN GUAR Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of North Greenville University (University) under programs of the federal government for the year ending May 31, 2022. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The University did not provide any federal funds to subrecipients nor did they receive any federal non-cash assistance, insurance, loans, or loan guarantees.

Finding Details

Cash Management Other Matter DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Award Identification #: 2021-2022 Financial Aid Award Year Condition: The University initiated 4 Federal Direct Loan (FDL) drawdowns from G5 for amounts greater than what had been disbursed to students. Criteria: 34 CFR 668.166(a) Questioned Costs: $0 Context: Four FDL drawdowns out of 13 tested did not properly tie to student disbursement rosters related to the draw. All four draws were greater than the amounts disbursed to students. Two overdraws occurred in November and January and were not caught during the monthly reconciliations. These were later corrected and returned in February. Two overdraws occurred in February and were corrected within the same month. Cause: The University processed a large number of G5 drawdowns throughout the year and encountered errors when populating the student disbursement reports to determine the drawdown amounts. In addition, the primary employee responsible for completing FDL reconciliations to COD and the student information system went on maternity leave from November through January. The University had another trained employee assist with these reconciliations in the meantime, but the errors were not discovered until the primary employee returned in February. Effect: FDL funds were overdrawn and not returned timely, which resulted in the University earning interest on the overdrawn funds. Three students out of 60 tested had differences in the dates their federal loans were posted to their student accounts compared to when they were reported as disbursed in COD. Identification as repeat finding, if applicable: N/A. Recommendation: We recommend that another knowledgeable employee review reconciliations each month. We also recommend that the University reduce the number of drawdowns processed during the year to monthly drawdowns. Lastly, we recommend that the University review student disbursement reports generated to determine drawdown amounts before making draws from G5. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Cash Management Other Matter DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Award Identification #: 2021-2022 Financial Aid Award Year Condition: The University initiated 4 Federal Direct Loan (FDL) drawdowns from G5 for amounts greater than what had been disbursed to students. Criteria: 34 CFR 668.166(a) Questioned Costs: $0 Context: Four FDL drawdowns out of 13 tested did not properly tie to student disbursement rosters related to the draw. All four draws were greater than the amounts disbursed to students. Two overdraws occurred in November and January and were not caught during the monthly reconciliations. These were later corrected and returned in February. Two overdraws occurred in February and were corrected within the same month. Cause: The University processed a large number of G5 drawdowns throughout the year and encountered errors when populating the student disbursement reports to determine the drawdown amounts. In addition, the primary employee responsible for completing FDL reconciliations to COD and the student information system went on maternity leave from November through January. The University had another trained employee assist with these reconciliations in the meantime, but the errors were not discovered until the primary employee returned in February. Effect: FDL funds were overdrawn and not returned timely, which resulted in the University earning interest on the overdrawn funds. Three students out of 60 tested had differences in the dates their federal loans were posted to their student accounts compared to when they were reported as disbursed in COD. Identification as repeat finding, if applicable: N/A. Recommendation: We recommend that another knowledgeable employee review reconciliations each month. We also recommend that the University reduce the number of drawdowns processed during the year to monthly drawdowns. Lastly, we recommend that the University review student disbursement reports generated to determine drawdown amounts before making draws from G5. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.