Audit 19439

FY End
2022-06-30
Total Expended
$1.16M
Findings
2
Programs
1
Organization: Housing Associates, Inc. (MD)
Year: 2022 Accepted: 2022-10-25

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
20664 2022-001 - - P
597106 2022-001 - - P

Programs

ALN Program Spent Major Findings
14.181 Supportive Housing for Persons with Disabilities $83,632 Yes 0

Contacts

Name Title Type
MP36F8H21DL9 John Popp Auditee
4105454429 Michael Lochte Auditor
No contacts on file

Notes to SEFA

Title: Loan/loan guarantee outstanding balances Accounting Policies: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Housing Associates, Inc., HUD Project No. 052-HD-008, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Because the Schedule presents only a selected portion of the operations of Housing Associates, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Organization. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, whereby certain types of expenditures are not allowable or are limited as to reimbursement. There were no federal awards passed through to subrecipients for the year ended June 30, 2022. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. SUPPORTIVE HOUSING FOR PERSONS WITH DISABILITIES (14.181) - Balances outstanding at the end of the audit period were 1073700. The Organization has received a direct loan in the amount of $1,073,700 from HUD under Section 811 of The National Affordable Housing Act which is recorded as a refundable advance in the accompanying financial statements. The loan does not bear interest and repayment is not required as long as the housing remains available for low-income persons with disabilities and operates for 40 years. Should the Organization fail to comply with these requirements, HUD will require repayment of the entire refundable advance plus interest from the date of the first advance. The loan balance outstanding at the beginning of the year is included in the federal expenditures presented in the Schedule. Housing Associates, Inc. received no additional loans during the year. The balance of the Section 811 Direct Loan outstanding at June 30, 2022, totaled $1,073,700 under the HUD Supportive Housing Program for Persons with Disabilities, CFDA # 14.181.
Title: Project Rental Assistance Contract Accounting Policies: The accompanying schedule of expenditures of federal awards includes the federal grant activity of Housing Associates, Inc., HUD Project No. 052-HD-008, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Because the Schedule presents only a selected portion of the operations of Housing Associates, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Organization. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, whereby certain types of expenditures are not allowable or are limited as to reimbursement. There were no federal awards passed through to subrecipients for the year ended June 30, 2022. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The Organization entered into a PRAC with HUD in June 1996. The agreement stipulates that the Organization will provide housing to low-income disabled persons in its 15 rental units. In return, HUD will subsidize rental payments to tenants to cover the difference between operating expenses and tenant payments as determined in accordance with the HUD established guidelines. The initial term of the contract was 20 years from the date each unit was placed in service, thereafter it renews on an annual basis. The maximum rental income allowed per unit under the PRAC was $710 through October 31, 2021, including tenant rents and HUD subsidies. The maximum rental income allowed per unit was increased to $769 effective November 1, 2021. The maximum annual PRAC subsidy was $134,880 for the year ended June 30, 2022.

Finding Details

Statement of Condition: Several of the project?s rental units are not in compliance with housing quality standards. Criteria: HUD conducted a physical inspection of the Project?s units in October 2021 which resulted in a failing score. Cause: The organization outsourced the maintenance function to a third party property management company and did not adequately monitor their work to ensure that they were properly maintaining the project?s real estate. Effect: The project is in breach of its agreement with HUD to maintain safe and decent housing for tenants. In addition, because the project failed the prior HUD physical inspection, the project is now required to do extensive reporting to HUD until the identified issues are fully corrected. Context: HUD inspected all of the project?s units in 2021 to follow up on the previous failed property inspection from 2019 and the project received an unsatisfactory rating again. Recommendation: We recommend that the organization continue to correct the deficiencies cited in the HUD report and review and revise procedures related to unit inspections to ensure that unit deficiencies are identified promptly and corrected. Views of Responsible Officials and Planned Corrective Actions: We agree with the auditor?s recommendation. The organization is working diligently to correct the identified deficiencies; however, supply chain issues are affecting the timeline of when repairs can be completed, and this has been communicated to HUD.
Statement of Condition: Several of the project?s rental units are not in compliance with housing quality standards. Criteria: HUD conducted a physical inspection of the Project?s units in October 2021 which resulted in a failing score. Cause: The organization outsourced the maintenance function to a third party property management company and did not adequately monitor their work to ensure that they were properly maintaining the project?s real estate. Effect: The project is in breach of its agreement with HUD to maintain safe and decent housing for tenants. In addition, because the project failed the prior HUD physical inspection, the project is now required to do extensive reporting to HUD until the identified issues are fully corrected. Context: HUD inspected all of the project?s units in 2021 to follow up on the previous failed property inspection from 2019 and the project received an unsatisfactory rating again. Recommendation: We recommend that the organization continue to correct the deficiencies cited in the HUD report and review and revise procedures related to unit inspections to ensure that unit deficiencies are identified promptly and corrected. Views of Responsible Officials and Planned Corrective Actions: We agree with the auditor?s recommendation. The organization is working diligently to correct the identified deficiencies; however, supply chain issues are affecting the timeline of when repairs can be completed, and this has been communicated to HUD.