Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.
Federal Agency: U.S. Department of Health and Human Services Pass Thru Entity: Oklahoma Department of Human Services-Aging Services Division Federal Program: Aging Cluster Assistance Listing: 93.044; COVID-19 93.044; 93.045; COVID-19 93.045; 93.053 Condition: Expenses reported to program did not have proper approval documented and receipt of goods. Criteria: 2 CFR 200.403(g) costs that meet general criteria in order to be allowable under federal awards must be adequately documented. Context: 2 out of 40 expenses did not have proper approval or receipt of goods. Cause: Invoices did not have proper approval noted before payment. Effect: Possible unallowable costs reported to grant. Recommendation: Expenses should not be paid without proper approval and supporting invoices. The Entity should follow procedures regarding requiring appropriate staff with authority to approve expenses and require support for receipt of goods. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: Aging expense reported did receive proper approval, however there no approval on actual invoices. Aging Services Director will make sure all invoices have approval by signature and receipt of goods, when signing checks and approval for purchases of any items to be purchased. Director of Aging Services to follow this protocol: 1. Give approval for the purchase of any items to staff to purchase items. 2. Make sure when either an invoice comes in the mail or is put with a check for signature that Director makes sure that she signs both the check and invoice. As a back-up, the accountant will check all invoices for the Director?s signature before completing any Aging Services check.