Audit 17034

Condition: The Housing Authority did not submit the following quarterly Federal Financial Reports (SF-425) and ERA quarterly report within the due date. Type of Report Quarter End date Due Date Submitted Date Federal Financial Reports (SF-425) 12/31/2021 01/30/2022 02/07/2022 ERA Quarterly Report 12/31/2021 02/01/2022 02/18/2022 ERA Quarterly Report 03/31/2022 04/15/2022 05/02/2022 Criteria: According to the Uniform Guidance Compliance Supplement, quarterly and semi-annual interim reports shall be submitted no later than 30 days after the end of each reporting period. Annual reports shall be submitted no later than 90 days after the end of each reporting period. Final reports shall be submitted no later than 90 days after the project or grant period end date. The ERA Quarterly Report for the quarter ended December 31, 2021, was due on February 1, 2022, but from next quarter, ERA Quarterly Reports will be due on the 15th day of the month following the end of the reporting period, or the following business day if the 15th day falls on a weekend or holiday. Cause: In 2022, it was determined that Housing Authority lacked adequate monitoring over timely submission of required reports due to an insufficient number of staff members. Effect: Noncompliance with these requirements could potentially result in a reduction or discontinuation of program awards in future periods. Auditor's Recommendation: We recommend the Housing Authority to establish and implement policies and procedures for the creation, approval, submission and retention of all required reports and to review its internal control processes to ensure that controls are properly implemented for reporting and adequate documentation is maintained. Management's Response: Management has assessed the adequacy of internal control to establish and implement policies and procedures for the creation, approval, submission, and retention of all required reports. In their step towards attaining the same, UIHA has hired a new fee accountant to oversee ERA grants, ensuring their proper management. We are committed to providing comprehensive training for the new accountant and ensuring the timely submission of all future filings.

Condition: The Housing Authority did not submit the following quarterly Federal Financial Reports (SF-425) and ERA quarterly report within the due date. Type of Report Quarter End date Due Date Submitted Date Federal Financial Reports (SF-425) 12/31/2021 01/30/2022 02/07/2022 ERA Quarterly Report 12/31/2021 02/01/2022 02/18/2022 ERA Quarterly Report 03/31/2022 04/15/2022 05/02/2022 Criteria: According to the Uniform Guidance Compliance Supplement, quarterly and semi-annual interim reports shall be submitted no later than 30 days after the end of each reporting period. Annual reports shall be submitted no later than 90 days after the end of each reporting period. Final reports shall be submitted no later than 90 days after the project or grant period end date. The ERA Quarterly Report for the quarter ended December 31, 2021, was due on February 1, 2022, but from next quarter, ERA Quarterly Reports will be due on the 15th day of the month following the end of the reporting period, or the following business day if the 15th day falls on a weekend or holiday. Cause: In 2022, it was determined that Housing Authority lacked adequate monitoring over timely submission of required reports due to an insufficient number of staff members. Effect: Noncompliance with these requirements could potentially result in a reduction or discontinuation of program awards in future periods. Auditor's Recommendation: We recommend the Housing Authority to establish and implement policies and procedures for the creation, approval, submission and retention of all required reports and to review its internal control processes to ensure that controls are properly implemented for reporting and adequate documentation is maintained. Management's Response: Management has assessed the adequacy of internal control to establish and implement policies and procedures for the creation, approval, submission, and retention of all required reports. In their step towards attaining the same, UIHA has hired a new fee accountant to oversee ERA grants, ensuring their proper management. We are committed to providing comprehensive training for the new accountant and ensuring the timely submission of all future filings.