Audit 16123

FY End
2022-12-31
Total Expended
$4.13M
Findings
4
Programs
5
Organization: Habcore, Inc. (NJ)
Year: 2022 Accepted: 2024-02-07

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
366494 2022-001 Significant Deficiency - A
366495 2022-002 Significant Deficiency - A
942936 2022-001 Significant Deficiency - A
942937 2022-002 Significant Deficiency - A

Programs

ALN Program Spent Major Findings
14.267 Continuum of Care Program $2.27M Yes 2
14.275 Housing Trust Fund $674,240 - 0
21.023 Emergency Rental Assistance Program $505,130 - 0
21.019 Coronavirus Relief Fund $500,000 - 0
14.231 Emergency Solutions Grant Program $176,374 - 0

Contacts

Name Title Type
J675WAN814K5 Steve Heisman Auditee
7326766118 Ashley Ackerman Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: The accompanying schedules of expenditures of federal awards and state financial assistance are presented using the accrual basis of accounting.  This basis of accounting is described in Note 2 to the Organization’s basic financial statements. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and New Jersey OMB’s Circular 15-08, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. Therefore, some amounts presented in these schedules may differ from amounts presented in, or used in the preparation of, the basic financial statements De Minimis Rate Used: N Rate Explanation: The Organization did not elect the 10-percent de minimis indirect cost rate as discussed in 2 CFR 200.414. The accompanying schedules of expenditures of federal awards and state financial assistance present the activity of all federal and state awards of HABcore, Inc. The Organization is defined in Note 1 of the basic financial statements. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and New Jersey OMB’s Circular 15-08, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. All federal and state awards received directly from federal and state agencies, as well as federal awards and state financial assistance passed through other government agencies are included on the schedules of expenditures of federal awards and state financial assistance.
Title: RELATIONSHIP TO THE GENERAL PURPOSE FINANCIAL STATEMENTS Accounting Policies: The accompanying schedules of expenditures of federal awards and state financial assistance are presented using the accrual basis of accounting.  This basis of accounting is described in Note 2 to the Organization’s basic financial statements. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and New Jersey OMB’s Circular 15-08, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. Therefore, some amounts presented in these schedules may differ from amounts presented in, or used in the preparation of, the basic financial statements De Minimis Rate Used: N Rate Explanation: The Organization did not elect the 10-percent de minimis indirect cost rate as discussed in 2 CFR 200.414. Amounts reported in the schedules of expenditures of federal awards and state financial assistance agree with the amounts reported in the Organization’s financial statements as follows:
Title: RELATIONSHIP TO THE FEDERAL AND STATE FINANCIAL REPORTS Accounting Policies: The accompanying schedules of expenditures of federal awards and state financial assistance are presented using the accrual basis of accounting.  This basis of accounting is described in Note 2 to the Organization’s basic financial statements. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and New Jersey OMB’s Circular 15-08, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. Therefore, some amounts presented in these schedules may differ from amounts presented in, or used in the preparation of, the basic financial statements De Minimis Rate Used: N Rate Explanation: The Organization did not elect the 10-percent de minimis indirect cost rate as discussed in 2 CFR 200.414. Amounts reported in the accompanying schedule agree with amounts reported in the related financial reports.
Title: MAJOR PROGRAMS Accounting Policies: The accompanying schedules of expenditures of federal awards and state financial assistance are presented using the accrual basis of accounting.  This basis of accounting is described in Note 2 to the Organization’s basic financial statements. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and New Jersey OMB’s Circular 15-08, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. Therefore, some amounts presented in these schedules may differ from amounts presented in, or used in the preparation of, the basic financial statements De Minimis Rate Used: N Rate Explanation: The Organization did not elect the 10-percent de minimis indirect cost rate as discussed in 2 CFR 200.414. Major programs are identified in the Schedule of Findings and Questioned Costs section.
Title: CONTINGENCIES Accounting Policies: The accompanying schedules of expenditures of federal awards and state financial assistance are presented using the accrual basis of accounting.  This basis of accounting is described in Note 2 to the Organization’s basic financial statements. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and New Jersey OMB’s Circular 15-08, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. Therefore, some amounts presented in these schedules may differ from amounts presented in, or used in the preparation of, the basic financial statements De Minimis Rate Used: N Rate Explanation: The Organization did not elect the 10-percent de minimis indirect cost rate as discussed in 2 CFR 200.414. Each of the grantor agencies reserves the right to conduct additional audits of the Organization’s grant program for economy, efficiency and program results. However, the Organization’s management does not believe such audits would result in material amounts of disallowed costs.
Title: STATE AND FEDERAL LOANS OUTSTANDING Accounting Policies: The accompanying schedules of expenditures of federal awards and state financial assistance are presented using the accrual basis of accounting.  This basis of accounting is described in Note 2 to the Organization’s basic financial statements. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and New Jersey OMB’s Circular 15-08, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. Therefore, some amounts presented in these schedules may differ from amounts presented in, or used in the preparation of, the basic financial statements De Minimis Rate Used: N Rate Explanation: The Organization did not elect the 10-percent de minimis indirect cost rate as discussed in 2 CFR 200.414. HABcore, Inc. had outstanding a federal loan with the New Jersey Department of Community Affairs – River Street Expansion totaling $674,240 as of January 1, 2022 and December 31, 2022. HABcore, Inc. had outstanding state loans with the New Jersey Housing and Mortgage Finance Agency totaling $1,147,247 as of January 1, 2022 and December 31, 2022.

Finding Details

Criteria: The Organization is required to make quarterly deposits of $150 required by NJ HMFA into repair and replacement escrow accounts. Condition: The Organization did not make quarterly deposits of $150 required by NJ HMFA into repair and replacement escrow accounts. Cause: There was lack of oversight over the financial activity of the Capstan properties during the year ended December 31, 2022. Effect: The repair and replacement escrow accounts are underfunded by $600 as of December 31, 2022. Recommendation: We recommend that the Organization review the financial activity for the Capstan properties on a monthly basis. We also recommend that they implement controls to ensure that the quarterly deposits are made on a timely basis. Management’s Response: HABcore will follow-up with NJ HMFA to determine if the $150 quarterly deposits are still necessary, and if so, will catch up and comply.
Criteria: Federal single audits are required to be submitted to the Federal Audit Clearinghouse within nine months after fiscal period end date. Condition: The Organization did not submit the federal single audit for the year ended December 31, 2022 within the established deadline of September 30, 2023. Cause: There were significant delays in completing the audit due to the implementation of new accounting standards. Effect: The Organization is unable to submit the audit into the Federal Audit Clearinghouse until the financial statement audit is complete. Recommendation: The Federal single audit report must be submitted to the Federal Audit Clearinghouse in accordance with the deadlines set forth in the federal guidelines. Management’s Response: HABcore has a better understanding of the new accounting standards which classify leases as assets and liabilities and will implement procedures to track for the standards on an ongoing basis
Criteria: The Organization is required to make quarterly deposits of $150 required by NJ HMFA into repair and replacement escrow accounts. Condition: The Organization did not make quarterly deposits of $150 required by NJ HMFA into repair and replacement escrow accounts. Cause: There was lack of oversight over the financial activity of the Capstan properties during the year ended December 31, 2022. Effect: The repair and replacement escrow accounts are underfunded by $600 as of December 31, 2022. Recommendation: We recommend that the Organization review the financial activity for the Capstan properties on a monthly basis. We also recommend that they implement controls to ensure that the quarterly deposits are made on a timely basis. Management’s Response: HABcore will follow-up with NJ HMFA to determine if the $150 quarterly deposits are still necessary, and if so, will catch up and comply.
Criteria: Federal single audits are required to be submitted to the Federal Audit Clearinghouse within nine months after fiscal period end date. Condition: The Organization did not submit the federal single audit for the year ended December 31, 2022 within the established deadline of September 30, 2023. Cause: There were significant delays in completing the audit due to the implementation of new accounting standards. Effect: The Organization is unable to submit the audit into the Federal Audit Clearinghouse until the financial statement audit is complete. Recommendation: The Federal single audit report must be submitted to the Federal Audit Clearinghouse in accordance with the deadlines set forth in the federal guidelines. Management’s Response: HABcore has a better understanding of the new accounting standards which classify leases as assets and liabilities and will implement procedures to track for the standards on an ongoing basis