Audit 15024

FY End
2023-06-30
Total Expended
$7.95M
Findings
16
Programs
6
Organization: Rural Minnesota Cep, Inc. (MN)
Year: 2023 Accepted: 2024-02-01
Auditor: Bergankdv LTD

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
11232 2023-003 Significant Deficiency - AB
11233 2023-003 Significant Deficiency - AB
11234 2023-003 Significant Deficiency - AB
11235 2023-003 Significant Deficiency - AB
11236 2023-003 Significant Deficiency - AB
11237 2023-003 Significant Deficiency - AB
11238 2023-003 Significant Deficiency - AB
11239 2023-003 Significant Deficiency - AB
587674 2023-003 Significant Deficiency - AB
587675 2023-003 Significant Deficiency - AB
587676 2023-003 Significant Deficiency - AB
587677 2023-003 Significant Deficiency - AB
587678 2023-003 Significant Deficiency - AB
587679 2023-003 Significant Deficiency - AB
587680 2023-003 Significant Deficiency - AB
587681 2023-003 Significant Deficiency - AB

Programs

Contacts

Name Title Type
GNYSZLNQ8M36 Bill MacFarlane Auditee
2188470713 Marie Primus Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting which conform to accounting principles generally accepted in the United States of America. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Rural Minnesota CEP, Inc. has not elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the schedule) includes the federal award activity of Rural Minnesota CEP, Inc. under programs of the federal government for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of Rural Minnesota CEP, Inc. it is not intended to and does not present the financial position, changes in net assets, or cash flows of Rural Minnesota CEP, Inc..
Title: County Funded Programs Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting which conform to accounting principles generally accepted in the United States of America. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Rural Minnesota CEP, Inc. has not elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The counties funding the MN Family Investment Program (TANF) and the Diversionary Work Program include Becker, Cass, Clay, Clearwater, Crow Wing, Douglas, Hubbard, Lake of the Woods, Morrison, Otter Tail, Todd, Traverse, Wadena, Western Prairie (Grant and Pope), and Wilkin.
Title: Pass Through Entity Identification Numbers Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting which conform to accounting principles generally accepted in the United States of America. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Rural Minnesota CEP, Inc. has not elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. Several of the programs, grants, and/or awards included in the schedule are missing the pass-through entity identification numbers. The missing numbers are due to the pass-through entities not providing the pass-through entity identification numbers.

Finding Details

Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.
Federal Program: Assistance listing number 93.558, Temporary Assistance for Needy Families: Formula Grant, United States Department of Health and Human Services, passed through various counties and Minnesota DEED. Compliance Requirement: Allowable Costs/Cost Principles. Significant Deficiency: As discussed at Finding 2023-002, we found no one independent reviews and approves the journal entries that are created and posted by the Accounting Manager. In addition, we noted the accounting software allows for one-sided journal entries to be posted. Financial statements could be misstated due to incorrect journal entries. We recommend management review its internal controls and implement procedures to ensure all entries are independently reviewed and approved and supported by adequate supporting documentation. Questioned Costs: The results of this noncompliance did not result in any questioned costs.