Audit 14380

FY End
2023-06-30
Total Expended
$1.07M
Findings
2
Programs
4
Year: 2023 Accepted: 2024-01-30

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
10688 2023-001 Material Weakness Yes E
587130 2023-001 Material Weakness Yes E

Programs

ALN Program Spent Major Findings
10.415 Rural Rental Housing Loans $951,818 Yes 1
14.850 Public and Indian Housing $67,056 - 0
10.427 Rural Rental Assistance Payments $36,169 - 0
14.872 Public Housing Capital Fund $15,059 - 0

Contacts

Name Title Type
ZL6LQ6C328E1 Jeremy Gronski Auditee
7158668231 Marc A Roen CPA Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Housing Authority did not elect to use the 10% de minimis indirect cost rate as covered in section 200.414 of the Uniform Guidance for Federal Awards. De Minimis Rate Used: N Rate Explanation: The Authority is not reimbursed for indirect costs under any of its federal Awards and does not use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance or any other indirect cost rate. The accompanying schedule of expenditures of federal awards (the “schedule”) includes the federal grant activity of the Burnett County Housing Authority (Housing Authority) under programs of the federal government for the year ended March 31, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Housing Authority it is not intended to and does not present the financial position, changes in net position or cash flows of the Housing Authority.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Housing Authority did not elect to use the 10% de minimis indirect cost rate as covered in section 200.414 of the Uniform Guidance for Federal Awards. De Minimis Rate Used: N Rate Explanation: The Authority is not reimbursed for indirect costs under any of its federal Awards and does not use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance or any other indirect cost rate. Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Housing Authority did not elect to use the 10% de minimis indirect cost rate as covered in section 200.414 of the Uniform Guidance for Federal Awards.
Title: Subrecipient Payments Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Housing Authority did not elect to use the 10% de minimis indirect cost rate as covered in section 200.414 of the Uniform Guidance for Federal Awards. De Minimis Rate Used: N Rate Explanation: The Authority is not reimbursed for indirect costs under any of its federal Awards and does not use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance or any other indirect cost rate. No federal awards were passed through to subrecipients during the year ended March 31, 2023.
Title: Major Program Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Housing Authority did not elect to use the 10% de minimis indirect cost rate as covered in section 200.414 of the Uniform Guidance for Federal Awards. De Minimis Rate Used: N Rate Explanation: The Authority is not reimbursed for indirect costs under any of its federal Awards and does not use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance or any other indirect cost rate. The Rural Rental Housing Loans are considered a major program when the outstanding balance is greater thatn $750,000. At June 30, 2023, the Housing Authority of the County of Burnett loan balance was $825,154

Finding Details

Criteria: The Housing Authority is responsible for calculating the tenant’s rents based on the tenant’s adjusted annual income and for verifying the tenant’s annual income. Condition: During the audit we noted that three of the tenant files tested were missing a recertification of income/tenant rent calculations, missing verification documents, and incorrect rent amounts entered into the accounting software. This resulted in improper tenant rent charges during the year. Cause: The Housing Authority did not adequately monitor the rent roll and tenant files to determine that tenant rents were accurate and that the current rent amount was entered into the accounting software. Effect or Potential Effect: Some tenants were charged inaccurate rent amounts during the year. Recommendation: The Housing Authority should have another employee review the tenant’s file and verify that the tenant’s file being properly maintained and that the tenant’s rent is calculated properly. The employee reviewing the files should be someone other than the employee performing the recertification.
Criteria: The Housing Authority is responsible for calculating the tenant’s rents based on the tenant’s adjusted annual income and for verifying the tenant’s annual income. Condition: During the audit we noted that three of the tenant files tested were missing a recertification of income/tenant rent calculations, missing verification documents, and incorrect rent amounts entered into the accounting software. This resulted in improper tenant rent charges during the year. Cause: The Housing Authority did not adequately monitor the rent roll and tenant files to determine that tenant rents were accurate and that the current rent amount was entered into the accounting software. Effect or Potential Effect: Some tenants were charged inaccurate rent amounts during the year. Recommendation: The Housing Authority should have another employee review the tenant’s file and verify that the tenant’s file being properly maintained and that the tenant’s rent is calculated properly. The employee reviewing the files should be someone other than the employee performing the recertification.