Audit 13122

FY End
2023-03-31
Total Expended
$1.19M
Findings
2
Programs
2
Organization: Dima Iv, Inc. (DE)
Year: 2023 Accepted: 2024-01-23

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
9508 2023-001 Significant Deficiency - E
585950 2023-001 Significant Deficiency - E

Programs

ALN Program Spent Major Findings
14.181 Supportive Housing for Persons with Disabilities $1.15M Yes 1
14.195 Section 8 Housing Assistance Payments Program $44,218 - 0

Contacts

Name Title Type
CEPKFA9EMVP1 Merton Briggs Auditee
3024270787 Frank Defroda Auditor
No contacts on file

Notes to SEFA

Title: NOTE A - BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. DIMA IV, Inc., FHA Project No. 032-HD004 has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying schedule of expenditures of federal awards (Schedule) includes the federal award activity of DIMA IV, Inc., FHA Project No. 032-HD004, under programs of the federal government for the year ended March 31, 2023. The information in this Schedule is presented in accordance with requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of DIMA IV, Inc., FHA Project No. 032-HD004, the Schedule is not intended to and does not present the financial position, changes in net assets, or cash flows of DIMA IV, Inc., FHA Project No. 032-HD004.
Title: NOTE B – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. DIMA IV, Inc., FHA Project No. 032-HD004 has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidanc, wherein certain types of expenditures are not allowable or are limited as to reimbursement. DIMA IV, Inc., FHA Project No. 032-HD004 has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: NOTE C – U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT LOAN PROGRAM Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. DIMA IV, Inc., FHA Project No. 032-HD004 has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. DIMA IV, Inc., FHA Project No. 032-HD004 has received a U.S. Department of Housing and Urban Development Capital Advance under Section 811 of the National Housing Act. The capital advance balance outstanding at the end of the fiscal year is included in the federal expenditures presented in the Schedule above. DIMA IV, Inc., FHA Project No. 032-HD004 received no additional advances/loans during the year. At March 31, 2022, the balance outstanding was $1,145,100.

Finding Details

During our 2023 audit, we noted that several of the monthly Housing Owner's Certification and Application for Housing Assistance Payments (Form HUD 52670) for the period October 1, 2022 through March 31, 2023 had the incorrect contract rent for several of its tenants. In accordance with HUD guidelines the proper approved contract rent should be used to request the monthly housing assistance payments. This occurred as a result of management requesting the old contract rent and not reviewing the monthly Form HUD 52670. Management subsequently discovered this when they implemented a new system in June 2023. This resulted in an under billing of $3,090 in housing assistance payments for the period mentioned above. We recommend that management establish a policy for someone other than the preparer to review the monthly Housing Owner's Certification and Application for Housing Assistance Payments (Form HUD 52670) to ensure the proper contract rent is being used in their request for housing assistance payments.
During our 2023 audit, we noted that several of the monthly Housing Owner's Certification and Application for Housing Assistance Payments (Form HUD 52670) for the period October 1, 2022 through March 31, 2023 had the incorrect contract rent for several of its tenants. In accordance with HUD guidelines the proper approved contract rent should be used to request the monthly housing assistance payments. This occurred as a result of management requesting the old contract rent and not reviewing the monthly Form HUD 52670. Management subsequently discovered this when they implemented a new system in June 2023. This resulted in an under billing of $3,090 in housing assistance payments for the period mentioned above. We recommend that management establish a policy for someone other than the preparer to review the monthly Housing Owner's Certification and Application for Housing Assistance Payments (Form HUD 52670) to ensure the proper contract rent is being used in their request for housing assistance payments.