Audit 1300

FY End
2023-01-31
Total Expended
$6.09M
Findings
4
Programs
7
Year: 2023 Accepted: 2023-10-25
Auditor: Eide Bailly LLP

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
685 2023-002 Material Weakness - G
686 2023-002 Material Weakness - G
577127 2023-002 Material Weakness - G
577128 2023-002 Material Weakness - G

Programs

Contacts

Name Title Type
E9BEK4D116N7 Laura Balentine Auditee
3615782989 Shelby Ebarb Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: The accrual basis is used for the Schedule of Expenditures of Federal Awards. Under the accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). “Measurable” means the amount can be determined and “available” means collectible within the current period or soon enough thereafter to be sued to pay liabilities for the current period. Expenditures are recorded when the liability in incurred. De Minimis Rate Used: N Rate Explanation: The Organization has elected not to use the 10% de minimis cost rate as covered by paragraph 200.414 of the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the schedule) includes the federal award activity of the Community Action Committee of Victoria, Texas (the Organization) under programs of the federal government for the year ended January 31, 2023. The information is presented in accordance with the requirements of Title 2 U.S. Code of the Federal Regulations Part 22, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only selected portion of the operations of the Community Action Committee of Victoria, Texas, it is not intended to and does not present the financial position, changes in net assets or cash flows of the Community Action Committee of Victoria, Texas.
Title: Major Programs Accounting Policies: The accrual basis is used for the Schedule of Expenditures of Federal Awards. Under the accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). “Measurable” means the amount can be determined and “available” means collectible within the current period or soon enough thereafter to be sued to pay liabilities for the current period. Expenditures are recorded when the liability in incurred. De Minimis Rate Used: N Rate Explanation: The Organization has elected not to use the 10% de minimis cost rate as covered by paragraph 200.414 of the Uniform Guidance. Major programs are identified in the Summary of Auditor’s Results section of the Schedule of Findings and Questioned Costs.
Title: Pass Through to Subrecipients Accounting Policies: The accrual basis is used for the Schedule of Expenditures of Federal Awards. Under the accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). “Measurable” means the amount can be determined and “available” means collectible within the current period or soon enough thereafter to be sued to pay liabilities for the current period. Expenditures are recorded when the liability in incurred. De Minimis Rate Used: N Rate Explanation: The Organization has elected not to use the 10% de minimis cost rate as covered by paragraph 200.414 of the Uniform Guidance. There are no awards passed through to subrecipients.

Finding Details

Federal Agency Name: Department of Health and Human Services, passed through Texas Department of Housing and Community Affairs Program Name: Low-Income Home Energy Assistance Assistance Listing Number: 93.568 Federal Award Number: 81220003607, 34210003673 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance Compliance Requirement: Earmarking Criteria: The grant awards stipulates a set percentage of the award may be used for administrative costs by the awardee. Condition: The Committee did not monitor earmarking percentage compliance requirements in accordance with grant allowable expenditures utilized for administrative costs and exceeded allowed administrative claims for certain months of the contract period. Cause: The Committee had no policy in place to require regular monitoring and compliance with earmarking requirements for administrative claims. Effect: The Committee on certain months exceeded the allowable administrative claim portion of awarded amounts. Questioned Costs: None reported. Context/Sampling: Nonstatistical sampling was used. Sample size was 6 of 36 monthly cost reports. 3 of the 6 months selected for sampling exceeded the allowable administrative percentage. Repeat Finding from Prior Year(s): No Recommendation: We recommend the Committee update its operating policies to require monthly calculation and review of allowable administrative claims to stay within the allowed percentage. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Federal Agency Name: Department of Health and Human Services, passed through Texas Department of Housing and Community Affairs Program Name: Low-Income Home Energy Assistance Assistance Listing Number: 93.568 Federal Award Number: 81220003607, 34210003673 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance Compliance Requirement: Earmarking Criteria: The grant awards stipulates a set percentage of the award may be used for administrative costs by the awardee. Condition: The Committee did not monitor earmarking percentage compliance requirements in accordance with grant allowable expenditures utilized for administrative costs and exceeded allowed administrative claims for certain months of the contract period. Cause: The Committee had no policy in place to require regular monitoring and compliance with earmarking requirements for administrative claims. Effect: The Committee on certain months exceeded the allowable administrative claim portion of awarded amounts. Questioned Costs: None reported. Context/Sampling: Nonstatistical sampling was used. Sample size was 6 of 36 monthly cost reports. 3 of the 6 months selected for sampling exceeded the allowable administrative percentage. Repeat Finding from Prior Year(s): No Recommendation: We recommend the Committee update its operating policies to require monthly calculation and review of allowable administrative claims to stay within the allowed percentage. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Federal Agency Name: Department of Health and Human Services, passed through Texas Department of Housing and Community Affairs Program Name: Low-Income Home Energy Assistance Assistance Listing Number: 93.568 Federal Award Number: 81220003607, 34210003673 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance Compliance Requirement: Earmarking Criteria: The grant awards stipulates a set percentage of the award may be used for administrative costs by the awardee. Condition: The Committee did not monitor earmarking percentage compliance requirements in accordance with grant allowable expenditures utilized for administrative costs and exceeded allowed administrative claims for certain months of the contract period. Cause: The Committee had no policy in place to require regular monitoring and compliance with earmarking requirements for administrative claims. Effect: The Committee on certain months exceeded the allowable administrative claim portion of awarded amounts. Questioned Costs: None reported. Context/Sampling: Nonstatistical sampling was used. Sample size was 6 of 36 monthly cost reports. 3 of the 6 months selected for sampling exceeded the allowable administrative percentage. Repeat Finding from Prior Year(s): No Recommendation: We recommend the Committee update its operating policies to require monthly calculation and review of allowable administrative claims to stay within the allowed percentage. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Federal Agency Name: Department of Health and Human Services, passed through Texas Department of Housing and Community Affairs Program Name: Low-Income Home Energy Assistance Assistance Listing Number: 93.568 Federal Award Number: 81220003607, 34210003673 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance Compliance Requirement: Earmarking Criteria: The grant awards stipulates a set percentage of the award may be used for administrative costs by the awardee. Condition: The Committee did not monitor earmarking percentage compliance requirements in accordance with grant allowable expenditures utilized for administrative costs and exceeded allowed administrative claims for certain months of the contract period. Cause: The Committee had no policy in place to require regular monitoring and compliance with earmarking requirements for administrative claims. Effect: The Committee on certain months exceeded the allowable administrative claim portion of awarded amounts. Questioned Costs: None reported. Context/Sampling: Nonstatistical sampling was used. Sample size was 6 of 36 monthly cost reports. 3 of the 6 months selected for sampling exceeded the allowable administrative percentage. Repeat Finding from Prior Year(s): No Recommendation: We recommend the Committee update its operating policies to require monthly calculation and review of allowable administrative claims to stay within the allowed percentage. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.