FAC Explorer

Audit 12826

FY End
2023-08-31
Total Expended
$13.94M
Findings
8
Programs
16
Organization: Paris Junior College (TX)
Year: 2023 Accepted: 2024-01-22
Auditor: McClanahan and Holmes LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
9337 2023-002 Significant Deficiency - N
9338 2023-002 Significant Deficiency - N
9339 2023-002 Significant Deficiency - N
9340 2023-002 Significant Deficiency - N
585779 2023-002 Significant Deficiency - N
585780 2023-002 Significant Deficiency - N
585781 2023-002 Significant Deficiency - N
585782 2023-002 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
84.063 Federal Pell Grant Program $5.63M Yes 1
84.268 Federal Direct Student Loan $586,560 Yes 1
84.044 Trio_talent Search $429,410 - 0
84.002 Adult Education - Basic Grants to States $419,132 - 0
84.047 Trio_upward Bound $398,310 - 0
84.066 Trio_educational Opportunity Centers $305,192 - 0
84.048 Career and Technical Education -- Basic Grants to States $304,579 - 0
64.028 Post-9/11 Veterans Educational Assistance $210,944 - 0
84.042 Trio_student Support Services $156,362 - 0
21.027 Coronavirus State and Local Fiscal Recovery Funds $106,585 Yes 0
84.033 Federal Work-Study Program $68,330 Yes 1
59.037 Small Business Development Centers $54,236 - 0
93.558 Temporary Assistance for Needy Families $53,947 - 0
84.425 Education Stabilization Fund $37,338 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $35,350 Yes 1
94.002 Retired and Senior Volunteer Program $20,472 - 0

Contacts

Name Title Type
HBLUKEQ64HR4 Debbie Craig Auditee
9037820289 Teffany Kavanaugh Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Federal Financial Assistance Reconciliation Accounting Policies: The expenditures included in the schedule are reported for PJC's fiscal year. Expenditure reports to funding agencies are prepared on the award period basis. The expenditures reported above represent funds which have been epended by PJC for the purposes of the award. The expenditures reported above may not have been reimbursed by the funding agencies as of the end of the fiscal year. Some amounts reported in the schedule may differ from the amounts used in the preparation of the basis financial statements. Separate accounts are maintained for the different awards to aid in the observance of limitations and restrictions imposed by the funding agencies. PJC has followed guidelines issued by various entities in the preparation of the schedule. De Minimis Rate Used: Y Rate Explanation: Paris Junior College has elected to use the 10-percent de minimis cost rate allowed under the Uniform Guidance. Federal Grants and Contracts Revenue $ 2,452,903 Pass - Through Awards 482,619 Federal Grants and Contracts Revenue - per Schedule A 2,935,522 Add: Non-operating Federal Revenue - per Schedule C 11,007,634 Total Federal Financial Assistance $ 13,943,156 Indirect/Administrative Costs Recoveries are included on Schedule A in the category of Other Operating Revenues. For FY2023, these recoveries equaled $111,971.
Title: Note 4 - Amounts Passed - Through by the College Accounting Policies: The expenditures included in the schedule are reported for PJC's fiscal year. Expenditure reports to funding agencies are prepared on the award period basis. The expenditures reported above represent funds which have been epended by PJC for the purposes of the award. The expenditures reported above may not have been reimbursed by the funding agencies as of the end of the fiscal year. Some amounts reported in the schedule may differ from the amounts used in the preparation of the basis financial statements. Separate accounts are maintained for the different awards to aid in the observance of limitations and restrictions imposed by the funding agencies. PJC has followed guidelines issued by various entities in the preparation of the schedule. De Minimis Rate Used: Y Rate Explanation: Paris Junior College has elected to use the 10-percent de minimis cost rate allowed under the Uniform Guidance. Texas Workforce Commission North Texas Community College - 0718ALAD00 $ 12,556 North Texas Community College - 0718ALAE00 172,040 Total Amount Passed - Through $184,596

Finding Details

Finding 2023-002
Paris Junior College August 31, 2023 and 2022 Schedule of Findings and Questioned Costs (Continued) Year Ended August 31, 2023 C. Findings and Questioned Costs for Federal Award U.S. Department of Education Program Name: Student Financial Assistance Cluster CFDA#: 84.007, 84.033, 84.063, 84.268 Significant Deficiency Finding 2023-02 - Using a Servicer or Financial Institution to Deliver Title IV Credit Balances to a Card or Other Access Device Compliance and Internal Control Condition: During the course of our audit, we noted that a URL for the contract was not provided to Department of Education for publication in the Cash Management Contracts Database and there was no evidence of performing due diligence review to ascertain whether the fees imposed under the arrangement are consistent with or below prevailing market rates. Criteria: Internal control procedures affect the College's ability to maintain compliance. Management must establish and maintain effective internal controls related to using a service or financial institution to provide reasonable assurance that the compliance requirements have been met. Cause: The College failed to monitor requirements to ensure compliance. Effect: As a result of the condition, the College was not compliant in these areas when using a servicer of financial institutions to deliver Title IV credit balances to a card or other access device. Recommendation: We recommend the College provide the URL for the contract to Department of Education, and perform due diligence by reviewing the fees imposed under the arrangement. Views of Responsible Official and Planned Corrective Actions: Paris Junior College management will ensure that a comprehensive procedure is established and implemented to ensure accurate and timely reporting.
Finding 2023-002
Paris Junior College August 31, 2023 and 2022 Schedule of Findings and Questioned Costs (Continued) Year Ended August 31, 2023 C. Findings and Questioned Costs for Federal Award U.S. Department of Education Program Name: Student Financial Assistance Cluster CFDA#: 84.007, 84.033, 84.063, 84.268 Significant Deficiency Finding 2023-02 - Using a Servicer or Financial Institution to Deliver Title IV Credit Balances to a Card or Other Access Device Compliance and Internal Control Condition: During the course of our audit, we noted that a URL for the contract was not provided to Department of Education for publication in the Cash Management Contracts Database and there was no evidence of performing due diligence review to ascertain whether the fees imposed under the arrangement are consistent with or below prevailing market rates. Criteria: Internal control procedures affect the College's ability to maintain compliance. Management must establish and maintain effective internal controls related to using a service or financial institution to provide reasonable assurance that the compliance requirements have been met. Cause: The College failed to monitor requirements to ensure compliance. Effect: As a result of the condition, the College was not compliant in these areas when using a servicer of financial institutions to deliver Title IV credit balances to a card or other access device. Recommendation: We recommend the College provide the URL for the contract to Department of Education, and perform due diligence by reviewing the fees imposed under the arrangement. Views of Responsible Official and Planned Corrective Actions: Paris Junior College management will ensure that a comprehensive procedure is established and implemented to ensure accurate and timely reporting.
Finding 2023-002
Paris Junior College August 31, 2023 and 2022 Schedule of Findings and Questioned Costs (Continued) Year Ended August 31, 2023 C. Findings and Questioned Costs for Federal Award U.S. Department of Education Program Name: Student Financial Assistance Cluster CFDA#: 84.007, 84.033, 84.063, 84.268 Significant Deficiency Finding 2023-02 - Using a Servicer or Financial Institution to Deliver Title IV Credit Balances to a Card or Other Access Device Compliance and Internal Control Condition: During the course of our audit, we noted that a URL for the contract was not provided to Department of Education for publication in the Cash Management Contracts Database and there was no evidence of performing due diligence review to ascertain whether the fees imposed under the arrangement are consistent with or below prevailing market rates. Criteria: Internal control procedures affect the College's ability to maintain compliance. Management must establish and maintain effective internal controls related to using a service or financial institution to provide reasonable assurance that the compliance requirements have been met. Cause: The College failed to monitor requirements to ensure compliance. Effect: As a result of the condition, the College was not compliant in these areas when using a servicer of financial institutions to deliver Title IV credit balances to a card or other access device. Recommendation: We recommend the College provide the URL for the contract to Department of Education, and perform due diligence by reviewing the fees imposed under the arrangement. Views of Responsible Official and Planned Corrective Actions: Paris Junior College management will ensure that a comprehensive procedure is established and implemented to ensure accurate and timely reporting.
Finding 2023-002
Paris Junior College August 31, 2023 and 2022 Schedule of Findings and Questioned Costs (Continued) Year Ended August 31, 2023 C. Findings and Questioned Costs for Federal Award U.S. Department of Education Program Name: Student Financial Assistance Cluster CFDA#: 84.007, 84.033, 84.063, 84.268 Significant Deficiency Finding 2023-02 - Using a Servicer or Financial Institution to Deliver Title IV Credit Balances to a Card or Other Access Device Compliance and Internal Control Condition: During the course of our audit, we noted that a URL for the contract was not provided to Department of Education for publication in the Cash Management Contracts Database and there was no evidence of performing due diligence review to ascertain whether the fees imposed under the arrangement are consistent with or below prevailing market rates. Criteria: Internal control procedures affect the College's ability to maintain compliance. Management must establish and maintain effective internal controls related to using a service or financial institution to provide reasonable assurance that the compliance requirements have been met. Cause: The College failed to monitor requirements to ensure compliance. Effect: As a result of the condition, the College was not compliant in these areas when using a servicer of financial institutions to deliver Title IV credit balances to a card or other access device. Recommendation: We recommend the College provide the URL for the contract to Department of Education, and perform due diligence by reviewing the fees imposed under the arrangement. Views of Responsible Official and Planned Corrective Actions: Paris Junior College management will ensure that a comprehensive procedure is established and implemented to ensure accurate and timely reporting.
Finding 2023-002
Paris Junior College August 31, 2023 and 2022 Schedule of Findings and Questioned Costs (Continued) Year Ended August 31, 2023 C. Findings and Questioned Costs for Federal Award U.S. Department of Education Program Name: Student Financial Assistance Cluster CFDA#: 84.007, 84.033, 84.063, 84.268 Significant Deficiency Finding 2023-02 - Using a Servicer or Financial Institution to Deliver Title IV Credit Balances to a Card or Other Access Device Compliance and Internal Control Condition: During the course of our audit, we noted that a URL for the contract was not provided to Department of Education for publication in the Cash Management Contracts Database and there was no evidence of performing due diligence review to ascertain whether the fees imposed under the arrangement are consistent with or below prevailing market rates. Criteria: Internal control procedures affect the College's ability to maintain compliance. Management must establish and maintain effective internal controls related to using a service or financial institution to provide reasonable assurance that the compliance requirements have been met. Cause: The College failed to monitor requirements to ensure compliance. Effect: As a result of the condition, the College was not compliant in these areas when using a servicer of financial institutions to deliver Title IV credit balances to a card or other access device. Recommendation: We recommend the College provide the URL for the contract to Department of Education, and perform due diligence by reviewing the fees imposed under the arrangement. Views of Responsible Official and Planned Corrective Actions: Paris Junior College management will ensure that a comprehensive procedure is established and implemented to ensure accurate and timely reporting.
Finding 2023-002
Paris Junior College August 31, 2023 and 2022 Schedule of Findings and Questioned Costs (Continued) Year Ended August 31, 2023 C. Findings and Questioned Costs for Federal Award U.S. Department of Education Program Name: Student Financial Assistance Cluster CFDA#: 84.007, 84.033, 84.063, 84.268 Significant Deficiency Finding 2023-02 - Using a Servicer or Financial Institution to Deliver Title IV Credit Balances to a Card or Other Access Device Compliance and Internal Control Condition: During the course of our audit, we noted that a URL for the contract was not provided to Department of Education for publication in the Cash Management Contracts Database and there was no evidence of performing due diligence review to ascertain whether the fees imposed under the arrangement are consistent with or below prevailing market rates. Criteria: Internal control procedures affect the College's ability to maintain compliance. Management must establish and maintain effective internal controls related to using a service or financial institution to provide reasonable assurance that the compliance requirements have been met. Cause: The College failed to monitor requirements to ensure compliance. Effect: As a result of the condition, the College was not compliant in these areas when using a servicer of financial institutions to deliver Title IV credit balances to a card or other access device. Recommendation: We recommend the College provide the URL for the contract to Department of Education, and perform due diligence by reviewing the fees imposed under the arrangement. Views of Responsible Official and Planned Corrective Actions: Paris Junior College management will ensure that a comprehensive procedure is established and implemented to ensure accurate and timely reporting.
Finding 2023-002
Paris Junior College August 31, 2023 and 2022 Schedule of Findings and Questioned Costs (Continued) Year Ended August 31, 2023 C. Findings and Questioned Costs for Federal Award U.S. Department of Education Program Name: Student Financial Assistance Cluster CFDA#: 84.007, 84.033, 84.063, 84.268 Significant Deficiency Finding 2023-02 - Using a Servicer or Financial Institution to Deliver Title IV Credit Balances to a Card or Other Access Device Compliance and Internal Control Condition: During the course of our audit, we noted that a URL for the contract was not provided to Department of Education for publication in the Cash Management Contracts Database and there was no evidence of performing due diligence review to ascertain whether the fees imposed under the arrangement are consistent with or below prevailing market rates. Criteria: Internal control procedures affect the College's ability to maintain compliance. Management must establish and maintain effective internal controls related to using a service or financial institution to provide reasonable assurance that the compliance requirements have been met. Cause: The College failed to monitor requirements to ensure compliance. Effect: As a result of the condition, the College was not compliant in these areas when using a servicer of financial institutions to deliver Title IV credit balances to a card or other access device. Recommendation: We recommend the College provide the URL for the contract to Department of Education, and perform due diligence by reviewing the fees imposed under the arrangement. Views of Responsible Official and Planned Corrective Actions: Paris Junior College management will ensure that a comprehensive procedure is established and implemented to ensure accurate and timely reporting.
Finding 2023-002
Paris Junior College August 31, 2023 and 2022 Schedule of Findings and Questioned Costs (Continued) Year Ended August 31, 2023 C. Findings and Questioned Costs for Federal Award U.S. Department of Education Program Name: Student Financial Assistance Cluster CFDA#: 84.007, 84.033, 84.063, 84.268 Significant Deficiency Finding 2023-02 - Using a Servicer or Financial Institution to Deliver Title IV Credit Balances to a Card or Other Access Device Compliance and Internal Control Condition: During the course of our audit, we noted that a URL for the contract was not provided to Department of Education for publication in the Cash Management Contracts Database and there was no evidence of performing due diligence review to ascertain whether the fees imposed under the arrangement are consistent with or below prevailing market rates. Criteria: Internal control procedures affect the College's ability to maintain compliance. Management must establish and maintain effective internal controls related to using a service or financial institution to provide reasonable assurance that the compliance requirements have been met. Cause: The College failed to monitor requirements to ensure compliance. Effect: As a result of the condition, the College was not compliant in these areas when using a servicer of financial institutions to deliver Title IV credit balances to a card or other access device. Recommendation: We recommend the College provide the URL for the contract to Department of Education, and perform due diligence by reviewing the fees imposed under the arrangement. Views of Responsible Official and Planned Corrective Actions: Paris Junior College management will ensure that a comprehensive procedure is established and implemented to ensure accurate and timely reporting.