Audit 12509

FY End
2023-06-30
Total Expended
$7.68M
Findings
2
Programs
11
Organization: Malone Central School District (NY)
Year: 2023 Accepted: 2024-01-19

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
9145 2023-003 Significant Deficiency - A
585587 2023-003 Significant Deficiency - A

Programs

ALN Program Spent Major Findings
84.010 Title I Grants to Local Educational Agencies $255,069 - 0
10.553 School Breakfast Program $209,992 - 0
84.367 Improving Teacher Quality State Grants $126,524 - 0
10.555 National School Lunch Program $70,645 - 0
84.424 Student Support and Academic Enrichment Program $63,225 - 0
84.358 Rural Education $59,338 - 0
10.559 Summer Food Service Program for Children $44,119 - 0
84.027 Special Education_grants to States $16,281 - 0
84.173 Special Education_preschool Grants $13,109 - 0
84.425 Education Stabilization Fund $11,652 Yes 0
10.649 Pandemic Ebt Administrative Costs $3,140 - 0

Contacts

Name Title Type
Z5KMDD3TEEH3 Cindy Reyome Auditee
5184837800 Samantha Hillman Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Malone Central School District under programs of the federal government for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Malone Central School District, it is not intended to and does not present the statement of revenues, expenditures, and changes in fund balance of the Malone Central School District. De Minimis Rate Used: N Rate Explanation: Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Certain of the District’s federal award programs have been charged with indirect costs, based upon a rate established by New York State. The District has elected not to use the 10% de minimus indirect cost rate as allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Malone Central School District under programs of the federal government for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Malone Central School District, it is not intended to and does not present the statement of revenues, expenditures, and changes in fund balance of the Malone Central School District.
Title: Note 2 - Summary of Certain Significant Accounting Policies Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Malone Central School District under programs of the federal government for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Malone Central School District, it is not intended to and does not present the statement of revenues, expenditures, and changes in fund balance of the Malone Central School District. De Minimis Rate Used: N Rate Explanation: Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Certain of the District’s federal award programs have been charged with indirect costs, based upon a rate established by New York State. The District has elected not to use the 10% de minimus indirect cost rate as allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Note 3 – Expenditures to Subrecipients Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Malone Central School District under programs of the federal government for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Malone Central School District, it is not intended to and does not present the statement of revenues, expenditures, and changes in fund balance of the Malone Central School District. De Minimis Rate Used: N Rate Explanation: Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Certain of the District’s federal award programs have been charged with indirect costs, based upon a rate established by New York State. The District has elected not to use the 10% de minimus indirect cost rate as allowed under the Uniform Guidance. The District provided federal awards to subrecipients as follows: Federal CFDA # Amount Provided None
Title: Note 4 – Non-Monetary Assistance Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Malone Central School District under programs of the federal government for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Malone Central School District, it is not intended to and does not present the statement of revenues, expenditures, and changes in fund balance of the Malone Central School District. De Minimis Rate Used: N Rate Explanation: Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Certain of the District’s federal award programs have been charged with indirect costs, based upon a rate established by New York State. The District has elected not to use the 10% de minimus indirect cost rate as allowed under the Uniform Guidance. Nonmonetary assistance is reported in the schedule at the fair market value of the commodities received and disbursed. For the year ended June 30, 2023, the District received food commodities totaling $106,750.
Title: Note 5 – Indirect Cost Rate Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Malone Central School District under programs of the federal government for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Malone Central School District, it is not intended to and does not present the statement of revenues, expenditures, and changes in fund balance of the Malone Central School District. De Minimis Rate Used: N Rate Explanation: Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Certain of the District’s federal award programs have been charged with indirect costs, based upon a rate established by New York State. The District has elected not to use the 10% de minimus indirect cost rate as allowed under the Uniform Guidance. Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Certain of the District’s federal award programs have been charged with indirect costs, based upon a rate established by New York State. The District has elected not to use the 10% de minimus indirect cost rate as allowed under the Uniform Guidance.

Finding Details

2023-003 Allowable Costs US Department of Education Passed Through NYS Education Dept Education Stabilization Fund COVID 19 ARP Summer Learning Criteria: According to 2 CFR section 200.430.(i) the District must maintain the records it generally maintains for salaries and wages expended. Condition: The District expended funds from ARP Summer Learning grant to pay for salaries and wages. In our sample of payroll disbursements, we found an instance where we were unable to verify a timesheet and the supporting approval of a disbursement. Context: The audit identified disbursements that were not supported by documentation and approval. Effect: If payroll disbursements are not supported by documentation and approval, they may not be properly safeguarded, and the District may not comply with the federal allowable costs rules. Cause: Unknown. Recommendation: We recommend that the District develop a system to make sure that proper approved timesheets are obtained in a timely manner and maintained. Management’s response: See attached.
2023-003 Allowable Costs US Department of Education Passed Through NYS Education Dept Education Stabilization Fund COVID 19 ARP Summer Learning Criteria: According to 2 CFR section 200.430.(i) the District must maintain the records it generally maintains for salaries and wages expended. Condition: The District expended funds from ARP Summer Learning grant to pay for salaries and wages. In our sample of payroll disbursements, we found an instance where we were unable to verify a timesheet and the supporting approval of a disbursement. Context: The audit identified disbursements that were not supported by documentation and approval. Effect: If payroll disbursements are not supported by documentation and approval, they may not be properly safeguarded, and the District may not comply with the federal allowable costs rules. Cause: Unknown. Recommendation: We recommend that the District develop a system to make sure that proper approved timesheets are obtained in a timely manner and maintained. Management’s response: See attached.