Audit 12121

FY End
2023-06-30
Total Expended
$2.40M
Findings
12
Programs
9
Organization: Bronson Community Schools (MI)
Year: 2023 Accepted: 2024-01-18

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
8869 2023-001 Material Weakness - I
8870 2023-001 Material Weakness - I
8871 2023-001 Material Weakness - I
8872 2023-001 Material Weakness - I
8873 2023-001 Material Weakness - I
8874 2023-001 Material Weakness - I
585311 2023-001 Material Weakness - I
585312 2023-001 Material Weakness - I
585313 2023-001 Material Weakness - I
585314 2023-001 Material Weakness - I
585315 2023-001 Material Weakness - I
585316 2023-001 Material Weakness - I

Programs

Contacts

Name Title Type
P3NDV4JRFEE9 Alexzandra Hubbard Auditee
5173693260 Joe Verlin Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described in Note 1 to the School District's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where applicable and have been identified in the Schedule. Cash received is recorded on the cash basis; expenditures are recorded on the modified accrual basis of accounting. Revenues are recognized when the qualifying expenditures have been included and all grant requirements have been met. The Schedule has been arranged to provide information on both the actual cash received and the revenue recognized. Accordingly, the effects of accruals of accounts receivable, unearned revenue, and accounts payable items at both the beginning and the end of the fiscal year have been reported. Expenditures are in agreement with amounts reported in the financial statements and the grant financial reports. The amounts on the Grant Auditor Report reconcile with this Schedule. The School District has elected not to use the 10-percent de minimus indirect cost rate to recover indirect costs as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: N/A The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal grant activity of Bronson Community Schools (the “School District”) under programs of the federal government for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Because the schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the School District.
Title: Note 2 - Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described in Note 1 to the School District's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where applicable and have been identified in the Schedule. Cash received is recorded on the cash basis; expenditures are recorded on the modified accrual basis of accounting. Revenues are recognized when the qualifying expenditures have been included and all grant requirements have been met. The Schedule has been arranged to provide information on both the actual cash received and the revenue recognized. Accordingly, the effects of accruals of accounts receivable, unearned revenue, and accounts payable items at both the beginning and the end of the fiscal year have been reported. Expenditures are in agreement with amounts reported in the financial statements and the grant financial reports. The amounts on the Grant Auditor Report reconcile with this Schedule. The School District has elected not to use the 10-percent de minimus indirect cost rate to recover indirect costs as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: N/A Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described in Note 1 to the School District's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where applicable and have been identified in the Schedule. Cash received is recorded on the cash basis; expenditures are recorded on the modified accrual basis of accounting. Revenues are recognized when the qualifying expenditures have been included and all grant requirements have been met. The Schedule has been arranged to provide information on both the actual cash received and the revenue recognized. Accordingly, the effects of accruals of accounts receivable, unearned revenue, and accounts payable items at both the beginning and the end of the fiscal year have been reported. Expenditures are in agreement with amounts reported in the financial statements and the grant financial reports. The amounts on the Grant Auditor Report reconcile with this Schedule. The School District has elected not to use the 10-percent de minimus indirect cost rate to recover indirect costs as allowed under the Uniform Guidance.
Title: Note 3 - Noncash Assistance Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described in Note 1 to the School District's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where applicable and have been identified in the Schedule. Cash received is recorded on the cash basis; expenditures are recorded on the modified accrual basis of accounting. Revenues are recognized when the qualifying expenditures have been included and all grant requirements have been met. The Schedule has been arranged to provide information on both the actual cash received and the revenue recognized. Accordingly, the effects of accruals of accounts receivable, unearned revenue, and accounts payable items at both the beginning and the end of the fiscal year have been reported. Expenditures are in agreement with amounts reported in the financial statements and the grant financial reports. The amounts on the Grant Auditor Report reconcile with this Schedule. The School District has elected not to use the 10-percent de minimus indirect cost rate to recover indirect costs as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: N/A The value of the noncash assistance received was determined in accordance with the provisions of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The grantee received no noncash assistance during the year ended June 30, 2023 that is not included on the schedule of expenditures of federal awards.
Title: Note 4 - Adjustments to the Schedule of Expenditures of Federal Awards Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described in Note 1 to the School District's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where applicable and have been identified in the Schedule. Cash received is recorded on the cash basis; expenditures are recorded on the modified accrual basis of accounting. Revenues are recognized when the qualifying expenditures have been included and all grant requirements have been met. The Schedule has been arranged to provide information on both the actual cash received and the revenue recognized. Accordingly, the effects of accruals of accounts receivable, unearned revenue, and accounts payable items at both the beginning and the end of the fiscal year have been reported. Expenditures are in agreement with amounts reported in the financial statements and the grant financial reports. The amounts on the Grant Auditor Report reconcile with this Schedule. The School District has elected not to use the 10-percent de minimus indirect cost rate to recover indirect costs as allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: N/A The Schedule of Expenditures of Federal Awards lists current year expenditures of $2,413,053, which reconciles to reported governmental funds federal sources of $2,413,053 .

Finding Details

Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.
Procurement, Suspension, and Debarment Finding Type. Immaterial Noncompliance; Material Weakness in Internal Control over Compliance U.S. Department of Agriculture ‐ • Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers Criteria. The Michigan Department of Education (MDE) requires that competitive bids be obtained for the procurement of supplies, material and equipment when the total amount of purchases from a single vendor is expected to reach $28,048. The School is also required to document whether a vendor is suspended or debarred from doing business with the Federal government. Condition. During our audit procedures over the School's procurement process, we noted that one contract file tested had the required bid documentation. However, the School did not verify that the vendor selected for testing was not suspended or debarred. Cause. The School does not have the proper internal controls in place to ensure that all contracts awarded have complied with MDE and federal requirements. Effect. The School did not follow requirements to check whether a vendor is suspended or debarred. Questioned Costs. No costs have been questioned as a result of this finding inasmuch as no disallowed costs were identified. Recommendation. We recommend that the School verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the School retain documentation of their verification in the bid file.