Audit 12071

FY End
2022-06-30
Total Expended
$3.04M
Findings
2
Programs
1
Year: 2022 Accepted: 2024-01-17

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
8791 2022-002 Significant Deficiency - L
585233 2022-002 Significant Deficiency - L

Contacts

Name Title Type
M1MCHNQN91L9 Harold Wallace Auditee
4155790077 Kenneth H. Pun Auditor
No contacts on file

Notes to SEFA

Title: Note 1 – Reporting Entity Accounting Policies: Basis of Accounting For purposes of the Schedule of Expenditures of Federal Awards (“Schedule”), expenditures for federal programs are recognized on the accrual basis of accounting. Expenditures are determined using the cost accounting principles and procedures set, as required by Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Therefore, some amounts presented in the Schedule may differ from amounts presented in or used in the presentation of MCHWC’s financial statements. Schedule of Expenditures of Federal Awards The accompanying Schedule presents the activity of all federal financial assistance programs of MCHWC. Federal financial assistance received directly from federal agencies is included in the Schedule. The Schedule was prepared from only the accounts of federal grant programs and, therefore, does not present the financial position, change in fund balance, or results of operations of MCHWC. Indirect Cost Rate MCHWC did not elect to use the 10-percent de minimis cost rate per 2 CFR 200.510(B)(6). De Minimis Rate Used: N Rate Explanation: MCHWC did not elect to use the 10-percent de minimis cost rate per 2 CFR 200.510(B)(6). Marin City Health and Wellness Center (‘MCHWC”), with its corporate offices located in Marin City, California, is a not-for-profit organization, incorporated in April 2006. MCHWC is licensed as a Federally Qualified Health Center (“FQHC”) and is dedicated to the improvement of the health status and overall quality of life for Marin City and Southern Marin residents. MCHWC develops and implements prevention strategies that reduce the presence and severity of disease by providing affordable and accessible health care services to residents of Marin City.
Title: Note 2 – Summary of Significant Accounting Policies Accounting Policies: Basis of Accounting For purposes of the Schedule of Expenditures of Federal Awards (“Schedule”), expenditures for federal programs are recognized on the accrual basis of accounting. Expenditures are determined using the cost accounting principles and procedures set, as required by Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Therefore, some amounts presented in the Schedule may differ from amounts presented in or used in the presentation of MCHWC’s financial statements. Schedule of Expenditures of Federal Awards The accompanying Schedule presents the activity of all federal financial assistance programs of MCHWC. Federal financial assistance received directly from federal agencies is included in the Schedule. The Schedule was prepared from only the accounts of federal grant programs and, therefore, does not present the financial position, change in fund balance, or results of operations of MCHWC. Indirect Cost Rate MCHWC did not elect to use the 10-percent de minimis cost rate per 2 CFR 200.510(B)(6). De Minimis Rate Used: N Rate Explanation: MCHWC did not elect to use the 10-percent de minimis cost rate per 2 CFR 200.510(B)(6). Basis of Accounting For purposes of the Schedule of Expenditures of Federal Awards (“Schedule”), expenditures for federal programs are recognized on the accrual basis of accounting. Expenditures are determined using the cost accounting principles and procedures set, as required by Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Therefore, some amounts presented in the Schedule may differ from amounts presented in or used in the presentation of MCHWC’s financial statements. Schedule of Expenditures of Federal Awards The accompanying Schedule presents the activity of all federal financial assistance programs of MCHWC. Federal financial assistance received directly from federal agencies is included in the Schedule. The Schedule was prepared from only the accounts of federal grant programs and, therefore, does not present the financial position, change in fund balance, or results of operations of MCHWC. Indirect Cost Rate MCHWC did not elect to use the 10-percent de minimis cost rate per 2 CFR 200.510(B)(6).
Title: Note 3 – Subrecipients Accounting Policies: Basis of Accounting For purposes of the Schedule of Expenditures of Federal Awards (“Schedule”), expenditures for federal programs are recognized on the accrual basis of accounting. Expenditures are determined using the cost accounting principles and procedures set, as required by Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Therefore, some amounts presented in the Schedule may differ from amounts presented in or used in the presentation of MCHWC’s financial statements. Schedule of Expenditures of Federal Awards The accompanying Schedule presents the activity of all federal financial assistance programs of MCHWC. Federal financial assistance received directly from federal agencies is included in the Schedule. The Schedule was prepared from only the accounts of federal grant programs and, therefore, does not present the financial position, change in fund balance, or results of operations of MCHWC. Indirect Cost Rate MCHWC did not elect to use the 10-percent de minimis cost rate per 2 CFR 200.510(B)(6). De Minimis Rate Used: N Rate Explanation: MCHWC did not elect to use the 10-percent de minimis cost rate per 2 CFR 200.510(B)(6). During the year ended June 30, 2022, MCHWC did not provide federal funds to subrecipients.

Finding Details

2022-002 Reporting – Internal Control and Compliance over Reporting Information on Federal Program: Criteria or Specific Requirement (Including Statutory, Regulator, or Other Citation): Pursuant to the Federal Financial Report (“FFR”) instructions for this federal program, recipient must submit an annual FFR through the Payment Management System reflecting cumulative reporting withing the project period of the document number. An annual FFR is due based on the budget period end date as follows: Budget period ends August-October: due January 30 Budget period ends November-January: due April 30 Budget period ends February-April: due July 30 Budget period ends May-July: due October 30 A final FFR shall be submitted at the completion of the award agreement. Condition and Context: During our audit, we noted an annual FFR due by October 30th, 2022 , was submitted on October 31st, 2022. Questioned Costs: None. Effect: The delay in filing the FFR resulted in MCHWC being non-compliant with reporting requirements. Cause: MCHWC did not have sufficient monitoring controls over reporting requirements. Identification as Repeat Finding, if Applicable: Not applicable. Recommendations: We recommend that MCHWC establish policies and procedures in specifying the deadlines for all required reporting and establish monitoring procedures in submitting required reports timely. View of Responsible Officials and Planned Corrective Actions: MCHWC understands and agrees with the finding. Processes have been put in place to ensure the future timeliness of all required reports for Federal reporting compliance. Measures have been taken for immediate resolution, including: 1. Email alerts of upcoming due dates of all federal reporting requirements. 2. Designated tasks and due dates included in project plans that are reviewed weekly with the finance and accounting team. 3. Calendar of federal reporting requirements and due dates will be developed and distributed to leadership team, including Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, Controller, Compliance Director, and Grant Management Leadership.
2022-002 Reporting – Internal Control and Compliance over Reporting Information on Federal Program: Criteria or Specific Requirement (Including Statutory, Regulator, or Other Citation): Pursuant to the Federal Financial Report (“FFR”) instructions for this federal program, recipient must submit an annual FFR through the Payment Management System reflecting cumulative reporting withing the project period of the document number. An annual FFR is due based on the budget period end date as follows: Budget period ends August-October: due January 30 Budget period ends November-January: due April 30 Budget period ends February-April: due July 30 Budget period ends May-July: due October 30 A final FFR shall be submitted at the completion of the award agreement. Condition and Context: During our audit, we noted an annual FFR due by October 30th, 2022 , was submitted on October 31st, 2022. Questioned Costs: None. Effect: The delay in filing the FFR resulted in MCHWC being non-compliant with reporting requirements. Cause: MCHWC did not have sufficient monitoring controls over reporting requirements. Identification as Repeat Finding, if Applicable: Not applicable. Recommendations: We recommend that MCHWC establish policies and procedures in specifying the deadlines for all required reporting and establish monitoring procedures in submitting required reports timely. View of Responsible Officials and Planned Corrective Actions: MCHWC understands and agrees with the finding. Processes have been put in place to ensure the future timeliness of all required reports for Federal reporting compliance. Measures have been taken for immediate resolution, including: 1. Email alerts of upcoming due dates of all federal reporting requirements. 2. Designated tasks and due dates included in project plans that are reviewed weekly with the finance and accounting team. 3. Calendar of federal reporting requirements and due dates will be developed and distributed to leadership team, including Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, Controller, Compliance Director, and Grant Management Leadership.