Audit 12036

Finding 2023-001: Enrollment Reporting (Reporting to NSLDS) Type of Finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Type of finding: Significant Deficiency and Compliance Questioned Cost: $0 Criteria 34 CFR 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for schools participating in the Direct Loan Program in regard to enrollment reporting requirements. Condition For 4 out of 40 students selected for testing, the College failed to report the change in the student’s enrollment status to the National Student Loan Data System (“NSLDS”) within a timely manner. Cause The College’s reports used to identify students with changes in enrollment statuses failed to pick up students who had registration or transcript holds. Effect The errors in reporting resulted in reporting dates outside of the required reporting timeframe or other information to be reported incorrectly. Recommendation We recommend the financial aid and registrar’s offices continue to review controls over information being entered into the system for dates and other academic information that is required to be reported to ensure that status changes and other academic information are certified within the required timeframe. We also recommend further monitoring by the financial aid or the registrar’s office of the system used to track status changes and reporting of those status changes. Status See the Corrective Action Plan noted as the College’s response to finding 2023-001.

Finding 2023-001: Enrollment Reporting (Reporting to NSLDS) Type of Finding: Significant Deficiency in Internal Controls over Compliance and Compliance Major Program: Student Financial Aid Cluster Type of finding: Significant Deficiency and Compliance Questioned Cost: $0 Criteria 34 CFR 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for schools participating in the Direct Loan Program in regard to enrollment reporting requirements. Condition For 4 out of 40 students selected for testing, the College failed to report the change in the student’s enrollment status to the National Student Loan Data System (“NSLDS”) within a timely manner. Cause The College’s reports used to identify students with changes in enrollment statuses failed to pick up students who had registration or transcript holds. Effect The errors in reporting resulted in reporting dates outside of the required reporting timeframe or other information to be reported incorrectly. Recommendation We recommend the financial aid and registrar’s offices continue to review controls over information being entered into the system for dates and other academic information that is required to be reported to ensure that status changes and other academic information are certified within the required timeframe. We also recommend further monitoring by the financial aid or the registrar’s office of the system used to track status changes and reporting of those status changes. Status See the Corrective Action Plan noted as the College’s response to finding 2023-001.