Title: The following represents the EDA guidelines on calculating federal expenditures for determining programs to be tested under the Uniform Guidance:
Accounting Policies: Reporting Entity - The accompanying schedule includes all federal award programs of the Greater Portland Council of Governments for the fiscal year ended June 30, 2023. The reporting entity is defined in the notes to the financial statements of the Greater Portland Council of Governments.
Basis of Presentation - The information in the accompanying Schedule of Expenditures of Federal Awards is presented in accordance with the Uniform Guidance.
Pursuant to the Uniform Guidance, federal awards are defined as assistance provided by a federal agency, either directly or indirectly, in the form of grants, contracts, cooperative agreements, loans, loan guarantees, property, interest subsidies, insurance, or direct appropriations.
Major Programs - the Uniform Guidance establishes the level of expenditures or expenses to be used in defining major federal award programs. Major programs for the Greater Portland Council of Governments are identified in the summary of auditor’s results section in the schedule of findings and questioned costs.
Basis of Accounting - The information presented in the schedule of expenditures of federal awards is presented on the accrual basis of accounting, which is consistent with the reporting in the Council’s financial statements. The Schedule of Expenditures of Federal Awards does not include matching amounts that the Council expends in connection with its federal programs. RLF Defense Loan Program - In addition to programs reported in the Schedule of Expenditures of Federal Awards, the Greater Portland Council of Governments has a federal revolving loan program under the Economic Development Administration Defense Loan Fund (Assistance Listing #11.307). The program was established with a $2,900,000 loan from the EDA with a match provided by the Council in the amount of $1,000,000.
De Minimis Rate Used: N
Rate Explanation: The amounts expended include costs claimed as an indirect cost recovery using an approved indirect cost rate of 52.75% for January 1, 2023 through June 30, 2023 and 52.65% for July 1, 2022 through December 31, 2022.
EDA Defense Revolving Loan Fund -Source of funding (assistance listing) - 11.307; Outstanding loans at 6/30/2023 - $202,702; Cash on hand at 6/30/2023 - $267,250; Administrative expenses – year ended 6/30/2023 - $17,447; Loan principal written off (recovered) – year ended 6/30/2023 - $0; Percent of federal funds - 74.36%
Title: Federal expenditures for the EDA Defense Revolving Loan Program were calculated in accordance with EDA guidelines as follows. We have considered these loan balances in determining programs to be tested under the Uniform Guidance.
Accounting Policies: Reporting Entity - The accompanying schedule includes all federal award programs of the Greater Portland Council of Governments for the fiscal year ended June 30, 2023. The reporting entity is defined in the notes to the financial statements of the Greater Portland Council of Governments.
Basis of Presentation - The information in the accompanying Schedule of Expenditures of Federal Awards is presented in accordance with the Uniform Guidance.
Pursuant to the Uniform Guidance, federal awards are defined as assistance provided by a federal agency, either directly or indirectly, in the form of grants, contracts, cooperative agreements, loans, loan guarantees, property, interest subsidies, insurance, or direct appropriations.
Major Programs - the Uniform Guidance establishes the level of expenditures or expenses to be used in defining major federal award programs. Major programs for the Greater Portland Council of Governments are identified in the summary of auditor’s results section in the schedule of findings and questioned costs.
Basis of Accounting - The information presented in the schedule of expenditures of federal awards is presented on the accrual basis of accounting, which is consistent with the reporting in the Council’s financial statements. The Schedule of Expenditures of Federal Awards does not include matching amounts that the Council expends in connection with its federal programs. RLF Defense Loan Program - In addition to programs reported in the Schedule of Expenditures of Federal Awards, the Greater Portland Council of Governments has a federal revolving loan program under the Economic Development Administration Defense Loan Fund (Assistance Listing #11.307). The program was established with a $2,900,000 loan from the EDA with a match provided by the Council in the amount of $1,000,000.
De Minimis Rate Used: N
Rate Explanation: The amounts expended include costs claimed as an indirect cost recovery using an approved indirect cost rate of 52.75% for January 1, 2023 through June 30, 2023 and 52.65% for July 1, 2022 through December 31, 2022.
EDA Defense Revolving Loan Fund expenditures = ($202,702 + $267,250 + $17,447) x 74.36% = $362,430.