Audit 11146

FY End
2023-06-30
Total Expended
$4.41M
Findings
16
Programs
12
Year: 2023 Accepted: 2024-01-12

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
8313 2023-002 - - L
8314 2023-003 Significant Deficiency - L
8315 2023-002 - - L
8316 2023-003 Significant Deficiency - L
8317 2023-002 - - L
8318 2023-003 Significant Deficiency - L
8319 2023-002 - - L
8320 2023-003 Significant Deficiency - L
584755 2023-002 - - L
584756 2023-003 Significant Deficiency - L
584757 2023-002 - - L
584758 2023-003 Significant Deficiency - L
584759 2023-002 - - L
584760 2023-003 Significant Deficiency - L
584761 2023-002 - - L
584762 2023-003 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.010 Title I Grants to Local Educational Agencies $304,184 - 0
10.553 School Breakfast Program $163,818 - 0
84.027 Special Education_grants to States $77,000 - 0
10.582 Fresh Fruit and Vegetable Program $27,708 - 0
10.555 National School Lunch Program $17,987 - 0
84.358 Rural Education $16,823 - 0
84.367 Improving Teacher Quality State Grants $8,364 - 0
84.424 Student Support and Academic Enrichment Program $8,195 - 0
84.425 Education Stabilization Fund $6,443 Yes 2
93.778 Medical Assistance Program $4,817 - 0
84.173 Special Education_preschool Grants $3,088 - 0
10.649 Pandemic Ebt Administrative Costs $628 - 0

Contacts

Name Title Type
C3KTDALK9LF2 Eric Miller Auditee
8145355005 Sarah Sernell Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Conemaugh Valley School District has elected not to use the 10 percent de minimis indirect cost rate as allowed under Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Conemaugh Valley School District under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Conemaugh Valley School District, it is not intended to and does not present the financial position, changes in financial position, or cash flows of Conemaugh Valley School District.
Title: Donated Commodities Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Conemaugh Valley School District has elected not to use the 10 percent de minimis indirect cost rate as allowed under Uniform Guidance. Nonmonetary assistance is reported in the schedule at the fair market value of the commodities received and disbursed. At June 30, 2023, the District had food commodities totaling $12,083 in inventory.

Finding Details

Finding #2023-002; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The annual report filed for the Elementary and Secondary School Emergency Relief (ESSER) Fund for fiscal year 2021-22 (the latest report filed) was filed with incorrect amounts for expenditures. CRITERIA: In accordance with the Uniform Grant Guidance, United States Department of Education, Education Stabilization Fund, Part III, Section L., “Reporting” regarding Special Reporting, grantees are required to submit an annual performance report with data on expenditures, planned expenditures, subrecipients, and uses of funds. CAUSE: The District personnel responsible for the report did not properly report expenditures for ARP ESSER. Expenditures incurred during fiscal year 2021-22 for ARP ESSER were not reported as current year expenditures on the report submitted for fiscal year 2021-22. EFFECT: The error resulted in an inaccurate report submission to the Pennsylvania Department of Education. QUESTIONED COSTS: None PROPER PERSPECTIVE (SAMPLING): The District was only required to file one annual report during fiscal year 2022-23 for ESSER. 100% of these reports were tested for compliance. The audit sample was statistically valid. REPEAT FINDING: No. RECOMMENDATION: We recommend management contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. In addition, personnel responsible for the completion of the annual report should review the instructions for the report to obtain a better understanding of the reporting requirements and should also retain the support for the determination of amounts reported. Further, management should ensure the amounts reported on the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year. MANAGEMENT RESPONSE: Management agrees with the recommendations and will contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. The personnel responsible for the completion of the annual report will review the instructions for the report to obtain a better understanding of the reporting requirements and will retain the support for the determination of amounts reported. In addition, management will ensure the amounts reported for the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year.
Finding #2023-003; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The District’s internal control over compliance failed to prevent errors in the ESSER annual report for fiscal year 2021-22. CRITERIA: Internal controls over federal programs are to be sufficient to ensure compliance with the Education Stabilization Fund grant requirements, including properly submitted reports, as discussed in Compliance Finding 2023-002. CAUSE: The cause of the internal control deficiency over the annual reporting was a lack of oversight by management. EFFECT: The effect of this deficiency in internal controls over federal programs was the District’s failure to comply with the Reporting requirements of the Education Stabilization Fund (specifically ESSER reporting). RECOMMENDATION: We recommend that District personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and retain support for the amounts reported. We further recommend the implementation of a review process by management to ensure the accuracy of the amounts reported. MANAGEMENT RESPONSE: Management agrees with the recommendations and will have personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and ensure retention of support for the amounts reported. Further, management will implement a review process to confirm the accuracy of the amounts reported.
Finding #2023-002; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The annual report filed for the Elementary and Secondary School Emergency Relief (ESSER) Fund for fiscal year 2021-22 (the latest report filed) was filed with incorrect amounts for expenditures. CRITERIA: In accordance with the Uniform Grant Guidance, United States Department of Education, Education Stabilization Fund, Part III, Section L., “Reporting” regarding Special Reporting, grantees are required to submit an annual performance report with data on expenditures, planned expenditures, subrecipients, and uses of funds. CAUSE: The District personnel responsible for the report did not properly report expenditures for ARP ESSER. Expenditures incurred during fiscal year 2021-22 for ARP ESSER were not reported as current year expenditures on the report submitted for fiscal year 2021-22. EFFECT: The error resulted in an inaccurate report submission to the Pennsylvania Department of Education. QUESTIONED COSTS: None PROPER PERSPECTIVE (SAMPLING): The District was only required to file one annual report during fiscal year 2022-23 for ESSER. 100% of these reports were tested for compliance. The audit sample was statistically valid. REPEAT FINDING: No. RECOMMENDATION: We recommend management contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. In addition, personnel responsible for the completion of the annual report should review the instructions for the report to obtain a better understanding of the reporting requirements and should also retain the support for the determination of amounts reported. Further, management should ensure the amounts reported on the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year. MANAGEMENT RESPONSE: Management agrees with the recommendations and will contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. The personnel responsible for the completion of the annual report will review the instructions for the report to obtain a better understanding of the reporting requirements and will retain the support for the determination of amounts reported. In addition, management will ensure the amounts reported for the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year.
Finding #2023-003; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The District’s internal control over compliance failed to prevent errors in the ESSER annual report for fiscal year 2021-22. CRITERIA: Internal controls over federal programs are to be sufficient to ensure compliance with the Education Stabilization Fund grant requirements, including properly submitted reports, as discussed in Compliance Finding 2023-002. CAUSE: The cause of the internal control deficiency over the annual reporting was a lack of oversight by management. EFFECT: The effect of this deficiency in internal controls over federal programs was the District’s failure to comply with the Reporting requirements of the Education Stabilization Fund (specifically ESSER reporting). RECOMMENDATION: We recommend that District personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and retain support for the amounts reported. We further recommend the implementation of a review process by management to ensure the accuracy of the amounts reported. MANAGEMENT RESPONSE: Management agrees with the recommendations and will have personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and ensure retention of support for the amounts reported. Further, management will implement a review process to confirm the accuracy of the amounts reported.
Finding #2023-002; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The annual report filed for the Elementary and Secondary School Emergency Relief (ESSER) Fund for fiscal year 2021-22 (the latest report filed) was filed with incorrect amounts for expenditures. CRITERIA: In accordance with the Uniform Grant Guidance, United States Department of Education, Education Stabilization Fund, Part III, Section L., “Reporting” regarding Special Reporting, grantees are required to submit an annual performance report with data on expenditures, planned expenditures, subrecipients, and uses of funds. CAUSE: The District personnel responsible for the report did not properly report expenditures for ARP ESSER. Expenditures incurred during fiscal year 2021-22 for ARP ESSER were not reported as current year expenditures on the report submitted for fiscal year 2021-22. EFFECT: The error resulted in an inaccurate report submission to the Pennsylvania Department of Education. QUESTIONED COSTS: None PROPER PERSPECTIVE (SAMPLING): The District was only required to file one annual report during fiscal year 2022-23 for ESSER. 100% of these reports were tested for compliance. The audit sample was statistically valid. REPEAT FINDING: No. RECOMMENDATION: We recommend management contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. In addition, personnel responsible for the completion of the annual report should review the instructions for the report to obtain a better understanding of the reporting requirements and should also retain the support for the determination of amounts reported. Further, management should ensure the amounts reported on the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year. MANAGEMENT RESPONSE: Management agrees with the recommendations and will contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. The personnel responsible for the completion of the annual report will review the instructions for the report to obtain a better understanding of the reporting requirements and will retain the support for the determination of amounts reported. In addition, management will ensure the amounts reported for the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year.
Finding #2023-003; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The District’s internal control over compliance failed to prevent errors in the ESSER annual report for fiscal year 2021-22. CRITERIA: Internal controls over federal programs are to be sufficient to ensure compliance with the Education Stabilization Fund grant requirements, including properly submitted reports, as discussed in Compliance Finding 2023-002. CAUSE: The cause of the internal control deficiency over the annual reporting was a lack of oversight by management. EFFECT: The effect of this deficiency in internal controls over federal programs was the District’s failure to comply with the Reporting requirements of the Education Stabilization Fund (specifically ESSER reporting). RECOMMENDATION: We recommend that District personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and retain support for the amounts reported. We further recommend the implementation of a review process by management to ensure the accuracy of the amounts reported. MANAGEMENT RESPONSE: Management agrees with the recommendations and will have personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and ensure retention of support for the amounts reported. Further, management will implement a review process to confirm the accuracy of the amounts reported.
Finding #2023-002; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The annual report filed for the Elementary and Secondary School Emergency Relief (ESSER) Fund for fiscal year 2021-22 (the latest report filed) was filed with incorrect amounts for expenditures. CRITERIA: In accordance with the Uniform Grant Guidance, United States Department of Education, Education Stabilization Fund, Part III, Section L., “Reporting” regarding Special Reporting, grantees are required to submit an annual performance report with data on expenditures, planned expenditures, subrecipients, and uses of funds. CAUSE: The District personnel responsible for the report did not properly report expenditures for ARP ESSER. Expenditures incurred during fiscal year 2021-22 for ARP ESSER were not reported as current year expenditures on the report submitted for fiscal year 2021-22. EFFECT: The error resulted in an inaccurate report submission to the Pennsylvania Department of Education. QUESTIONED COSTS: None PROPER PERSPECTIVE (SAMPLING): The District was only required to file one annual report during fiscal year 2022-23 for ESSER. 100% of these reports were tested for compliance. The audit sample was statistically valid. REPEAT FINDING: No. RECOMMENDATION: We recommend management contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. In addition, personnel responsible for the completion of the annual report should review the instructions for the report to obtain a better understanding of the reporting requirements and should also retain the support for the determination of amounts reported. Further, management should ensure the amounts reported on the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year. MANAGEMENT RESPONSE: Management agrees with the recommendations and will contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. The personnel responsible for the completion of the annual report will review the instructions for the report to obtain a better understanding of the reporting requirements and will retain the support for the determination of amounts reported. In addition, management will ensure the amounts reported for the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year.
Finding #2023-003; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The District’s internal control over compliance failed to prevent errors in the ESSER annual report for fiscal year 2021-22. CRITERIA: Internal controls over federal programs are to be sufficient to ensure compliance with the Education Stabilization Fund grant requirements, including properly submitted reports, as discussed in Compliance Finding 2023-002. CAUSE: The cause of the internal control deficiency over the annual reporting was a lack of oversight by management. EFFECT: The effect of this deficiency in internal controls over federal programs was the District’s failure to comply with the Reporting requirements of the Education Stabilization Fund (specifically ESSER reporting). RECOMMENDATION: We recommend that District personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and retain support for the amounts reported. We further recommend the implementation of a review process by management to ensure the accuracy of the amounts reported. MANAGEMENT RESPONSE: Management agrees with the recommendations and will have personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and ensure retention of support for the amounts reported. Further, management will implement a review process to confirm the accuracy of the amounts reported.
Finding #2023-002; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The annual report filed for the Elementary and Secondary School Emergency Relief (ESSER) Fund for fiscal year 2021-22 (the latest report filed) was filed with incorrect amounts for expenditures. CRITERIA: In accordance with the Uniform Grant Guidance, United States Department of Education, Education Stabilization Fund, Part III, Section L., “Reporting” regarding Special Reporting, grantees are required to submit an annual performance report with data on expenditures, planned expenditures, subrecipients, and uses of funds. CAUSE: The District personnel responsible for the report did not properly report expenditures for ARP ESSER. Expenditures incurred during fiscal year 2021-22 for ARP ESSER were not reported as current year expenditures on the report submitted for fiscal year 2021-22. EFFECT: The error resulted in an inaccurate report submission to the Pennsylvania Department of Education. QUESTIONED COSTS: None PROPER PERSPECTIVE (SAMPLING): The District was only required to file one annual report during fiscal year 2022-23 for ESSER. 100% of these reports were tested for compliance. The audit sample was statistically valid. REPEAT FINDING: No. RECOMMENDATION: We recommend management contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. In addition, personnel responsible for the completion of the annual report should review the instructions for the report to obtain a better understanding of the reporting requirements and should also retain the support for the determination of amounts reported. Further, management should ensure the amounts reported on the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year. MANAGEMENT RESPONSE: Management agrees with the recommendations and will contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. The personnel responsible for the completion of the annual report will review the instructions for the report to obtain a better understanding of the reporting requirements and will retain the support for the determination of amounts reported. In addition, management will ensure the amounts reported for the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year.
Finding #2023-003; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The District’s internal control over compliance failed to prevent errors in the ESSER annual report for fiscal year 2021-22. CRITERIA: Internal controls over federal programs are to be sufficient to ensure compliance with the Education Stabilization Fund grant requirements, including properly submitted reports, as discussed in Compliance Finding 2023-002. CAUSE: The cause of the internal control deficiency over the annual reporting was a lack of oversight by management. EFFECT: The effect of this deficiency in internal controls over federal programs was the District’s failure to comply with the Reporting requirements of the Education Stabilization Fund (specifically ESSER reporting). RECOMMENDATION: We recommend that District personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and retain support for the amounts reported. We further recommend the implementation of a review process by management to ensure the accuracy of the amounts reported. MANAGEMENT RESPONSE: Management agrees with the recommendations and will have personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and ensure retention of support for the amounts reported. Further, management will implement a review process to confirm the accuracy of the amounts reported.
Finding #2023-002; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The annual report filed for the Elementary and Secondary School Emergency Relief (ESSER) Fund for fiscal year 2021-22 (the latest report filed) was filed with incorrect amounts for expenditures. CRITERIA: In accordance with the Uniform Grant Guidance, United States Department of Education, Education Stabilization Fund, Part III, Section L., “Reporting” regarding Special Reporting, grantees are required to submit an annual performance report with data on expenditures, planned expenditures, subrecipients, and uses of funds. CAUSE: The District personnel responsible for the report did not properly report expenditures for ARP ESSER. Expenditures incurred during fiscal year 2021-22 for ARP ESSER were not reported as current year expenditures on the report submitted for fiscal year 2021-22. EFFECT: The error resulted in an inaccurate report submission to the Pennsylvania Department of Education. QUESTIONED COSTS: None PROPER PERSPECTIVE (SAMPLING): The District was only required to file one annual report during fiscal year 2022-23 for ESSER. 100% of these reports were tested for compliance. The audit sample was statistically valid. REPEAT FINDING: No. RECOMMENDATION: We recommend management contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. In addition, personnel responsible for the completion of the annual report should review the instructions for the report to obtain a better understanding of the reporting requirements and should also retain the support for the determination of amounts reported. Further, management should ensure the amounts reported on the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year. MANAGEMENT RESPONSE: Management agrees with the recommendations and will contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. The personnel responsible for the completion of the annual report will review the instructions for the report to obtain a better understanding of the reporting requirements and will retain the support for the determination of amounts reported. In addition, management will ensure the amounts reported for the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year.
Finding #2023-003; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The District’s internal control over compliance failed to prevent errors in the ESSER annual report for fiscal year 2021-22. CRITERIA: Internal controls over federal programs are to be sufficient to ensure compliance with the Education Stabilization Fund grant requirements, including properly submitted reports, as discussed in Compliance Finding 2023-002. CAUSE: The cause of the internal control deficiency over the annual reporting was a lack of oversight by management. EFFECT: The effect of this deficiency in internal controls over federal programs was the District’s failure to comply with the Reporting requirements of the Education Stabilization Fund (specifically ESSER reporting). RECOMMENDATION: We recommend that District personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and retain support for the amounts reported. We further recommend the implementation of a review process by management to ensure the accuracy of the amounts reported. MANAGEMENT RESPONSE: Management agrees with the recommendations and will have personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and ensure retention of support for the amounts reported. Further, management will implement a review process to confirm the accuracy of the amounts reported.
Finding #2023-002; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The annual report filed for the Elementary and Secondary School Emergency Relief (ESSER) Fund for fiscal year 2021-22 (the latest report filed) was filed with incorrect amounts for expenditures. CRITERIA: In accordance with the Uniform Grant Guidance, United States Department of Education, Education Stabilization Fund, Part III, Section L., “Reporting” regarding Special Reporting, grantees are required to submit an annual performance report with data on expenditures, planned expenditures, subrecipients, and uses of funds. CAUSE: The District personnel responsible for the report did not properly report expenditures for ARP ESSER. Expenditures incurred during fiscal year 2021-22 for ARP ESSER were not reported as current year expenditures on the report submitted for fiscal year 2021-22. EFFECT: The error resulted in an inaccurate report submission to the Pennsylvania Department of Education. QUESTIONED COSTS: None PROPER PERSPECTIVE (SAMPLING): The District was only required to file one annual report during fiscal year 2022-23 for ESSER. 100% of these reports were tested for compliance. The audit sample was statistically valid. REPEAT FINDING: No. RECOMMENDATION: We recommend management contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. In addition, personnel responsible for the completion of the annual report should review the instructions for the report to obtain a better understanding of the reporting requirements and should also retain the support for the determination of amounts reported. Further, management should ensure the amounts reported on the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year. MANAGEMENT RESPONSE: Management agrees with the recommendations and will contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. The personnel responsible for the completion of the annual report will review the instructions for the report to obtain a better understanding of the reporting requirements and will retain the support for the determination of amounts reported. In addition, management will ensure the amounts reported for the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year.
Finding #2023-003; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The District’s internal control over compliance failed to prevent errors in the ESSER annual report for fiscal year 2021-22. CRITERIA: Internal controls over federal programs are to be sufficient to ensure compliance with the Education Stabilization Fund grant requirements, including properly submitted reports, as discussed in Compliance Finding 2023-002. CAUSE: The cause of the internal control deficiency over the annual reporting was a lack of oversight by management. EFFECT: The effect of this deficiency in internal controls over federal programs was the District’s failure to comply with the Reporting requirements of the Education Stabilization Fund (specifically ESSER reporting). RECOMMENDATION: We recommend that District personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and retain support for the amounts reported. We further recommend the implementation of a review process by management to ensure the accuracy of the amounts reported. MANAGEMENT RESPONSE: Management agrees with the recommendations and will have personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and ensure retention of support for the amounts reported. Further, management will implement a review process to confirm the accuracy of the amounts reported.
Finding #2023-002; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The annual report filed for the Elementary and Secondary School Emergency Relief (ESSER) Fund for fiscal year 2021-22 (the latest report filed) was filed with incorrect amounts for expenditures. CRITERIA: In accordance with the Uniform Grant Guidance, United States Department of Education, Education Stabilization Fund, Part III, Section L., “Reporting” regarding Special Reporting, grantees are required to submit an annual performance report with data on expenditures, planned expenditures, subrecipients, and uses of funds. CAUSE: The District personnel responsible for the report did not properly report expenditures for ARP ESSER. Expenditures incurred during fiscal year 2021-22 for ARP ESSER were not reported as current year expenditures on the report submitted for fiscal year 2021-22. EFFECT: The error resulted in an inaccurate report submission to the Pennsylvania Department of Education. QUESTIONED COSTS: None PROPER PERSPECTIVE (SAMPLING): The District was only required to file one annual report during fiscal year 2022-23 for ESSER. 100% of these reports were tested for compliance. The audit sample was statistically valid. REPEAT FINDING: No. RECOMMENDATION: We recommend management contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. In addition, personnel responsible for the completion of the annual report should review the instructions for the report to obtain a better understanding of the reporting requirements and should also retain the support for the determination of amounts reported. Further, management should ensure the amounts reported on the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year. MANAGEMENT RESPONSE: Management agrees with the recommendations and will contact the Pennsylvania Department of Education to inquire as to how to resubmit the annual report with correct amounts. The personnel responsible for the completion of the annual report will review the instructions for the report to obtain a better understanding of the reporting requirements and will retain the support for the determination of amounts reported. In addition, management will ensure the amounts reported for the upcoming annual report for fiscal year 2022-23 accurately report the expenditures for that fiscal year.
Finding #2023-003; Education Stabilization Fund – CFDA No. 84.425; Year Ended June 30, 2023 CONDITION: The District’s internal control over compliance failed to prevent errors in the ESSER annual report for fiscal year 2021-22. CRITERIA: Internal controls over federal programs are to be sufficient to ensure compliance with the Education Stabilization Fund grant requirements, including properly submitted reports, as discussed in Compliance Finding 2023-002. CAUSE: The cause of the internal control deficiency over the annual reporting was a lack of oversight by management. EFFECT: The effect of this deficiency in internal controls over federal programs was the District’s failure to comply with the Reporting requirements of the Education Stabilization Fund (specifically ESSER reporting). RECOMMENDATION: We recommend that District personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and retain support for the amounts reported. We further recommend the implementation of a review process by management to ensure the accuracy of the amounts reported. MANAGEMENT RESPONSE: Management agrees with the recommendations and will have personnel responsible for the completion of the annual report review the instructions for the report to ensure the proper period is being reported and ensure retention of support for the amounts reported. Further, management will implement a review process to confirm the accuracy of the amounts reported.