Audit 10211

ALN 14.195 – Section 8 Housing Assistance Payments Program – Eligibility Condition and Criteria: During our audit, it was determined that significant deficiencies in internal controls existed over the Company’s Section 8 Housing Assistance Payments Program's eligibility process being compliant with HUD regulatory requirements. As a condition of admission to or continued assistance the Company must obtain a consent form authorizing any depository or private source of income, or any Federal, State or local agency, to furnish or release to the Company such information necessary. The Company must then accurately determine income eligibility and calculate tenants' rent payments using this documentation. In order to monitor compliance with income eligibility, the Company must comply with HUD-prescribed reporting requirements that permit HUD to maintain the data. Amount of Questioned Costs: None Context: Out of the 12 tenant files tested, 12 instances were identified that indicated significant deficiencies in internal controls. 7 of the files did not have the tenants complete a HUD Form 9886 or 9887 within the past year, which is required as a condition of continued occupancy. 5 of the tenant files did not have evidence that an EIV report was ran at least annually to verify income reported by the tenants. Cause: The Company’s internal controls over the Section 8 Housing Assistance Payments Program's eligibility determination process that were in place lacked the necessary controls over information and communication of HUD regulatory requirements. The Company lacked an understanding of HUD Section 8 Housing Assistance Program's eligibility requirements as determined by 24 CFR.. Effect: The Company potentially could be improperly performing annual and interim reexaminations. This could cause some of the tenants to pay an incorrect rent amount in accordance with HUD eligibility rules and regulations. Auditor’s Recommendation: We recommend that management implements the use of HUD form 9886 or 9887 and the EIV reports during each annual recertification. We recommend that the staff continue to obtain training through related training seminars and classes and to monitor HUD news and notices for any new guidance or changes to the public housing industry. We also recommend that a periodic review of the family income examinations and reexaminations be performed to ensure that the Company is following HUD eligibility rules and regulations and, if any errors have been made, that the Company can identify these quickly and take the necessary corrective action. Grantee Response: Management acknowledges the finding and will follow the auditor’s recommendation

ALN 14.195 – Section 8 Housing Assistance Payments Program – Eligibility Condition and Criteria: During our audit, it was determined that significant deficiencies in internal controls existed over the Company’s Section 8 Housing Assistance Payments Program's eligibility process being compliant with HUD regulatory requirements. As a condition of admission to or continued assistance the Company must obtain a consent form authorizing any depository or private source of income, or any Federal, State or local agency, to furnish or release to the Company such information necessary. The Company must then accurately determine income eligibility and calculate tenants' rent payments using this documentation. In order to monitor compliance with income eligibility, the Company must comply with HUD-prescribed reporting requirements that permit HUD to maintain the data. Amount of Questioned Costs: None Context: Out of the 12 tenant files tested, 12 instances were identified that indicated significant deficiencies in internal controls. 7 of the files did not have the tenants complete a HUD Form 9886 or 9887 within the past year, which is required as a condition of continued occupancy. 5 of the tenant files did not have evidence that an EIV report was ran at least annually to verify income reported by the tenants. Cause: The Company’s internal controls over the Section 8 Housing Assistance Payments Program's eligibility determination process that were in place lacked the necessary controls over information and communication of HUD regulatory requirements. The Company lacked an understanding of HUD Section 8 Housing Assistance Program's eligibility requirements as determined by 24 CFR.. Effect: The Company potentially could be improperly performing annual and interim reexaminations. This could cause some of the tenants to pay an incorrect rent amount in accordance with HUD eligibility rules and regulations. Auditor’s Recommendation: We recommend that management implements the use of HUD form 9886 or 9887 and the EIV reports during each annual recertification. We recommend that the staff continue to obtain training through related training seminars and classes and to monitor HUD news and notices for any new guidance or changes to the public housing industry. We also recommend that a periodic review of the family income examinations and reexaminations be performed to ensure that the Company is following HUD eligibility rules and regulations and, if any errors have been made, that the Company can identify these quickly and take the necessary corrective action. Grantee Response: Management acknowledges the finding and will follow the auditor’s recommendation