Audit 10206

FY End
2023-06-30
Total Expended
$8.58M
Findings
2
Programs
6
Year: 2023 Accepted: 2024-01-08

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
7848 2023-001 - - E
584290 2023-001 - - E

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $6.00M Yes 0
84.063 Federal Pell Grant Program $1.12M Yes 1
84.038 Federal Perkins Loan Program $889,790 Yes 0
84.033 Federal Work-Study Program $150,219 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $99,241 Yes 0
84.425 Education Stabilization Fund $38,294 - 0

Contacts

Name Title Type
CMKAPYKM9XE1 John Tortelli Auditee
2164217000 Matthew Maloney Auditor
No contacts on file

Notes to SEFA

Title: NOTE 1 BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited in reimbursement. De Minimis Rate Used: N Rate Explanation: The Cleveland Institute of Art has elected not to use the 10 percent de minimis indirect cost rate as allowed under the Uniform Guidance The accompanying schedule of expenditures of federal awards (the "Schedule") includes the federal grant activity of The Cleveland Insitute of Art under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the "Uniform Guidance"). Because the Schedule presents only a selected portion of the operations of The Cleveland Institute of Art, it is not intended to and does not present the financial position, changes in net assets or cash flows of The Cleveland Institute of Art.
Title: NOTE 4 FEDERAL PERKINS LOAN PROGRAM Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited in reimbursement. De Minimis Rate Used: N Rate Explanation: The Cleveland Institute of Art has elected not to use the 10 percent de minimis indirect cost rate as allowed under the Uniform Guidance The amount presented as Perkins loan fund expenditures includes outstanding loan balances at the beginning of the year, loans made during the year and cash balances at June 30, 2023. The balance of loans outstanding at June 30, 2023 was $820,784.

Finding Details

Program: Federal Pell Grant Program CFDA 84.063. Criteria: Per 34 Code of Federal Regulations ("CFR") 690.62 Calculation of a Federal Pell Grant, the amount of a student's Pell Grant for an academic year is based upon the payment and disbursement schedules published by the Secretary for each award year. The Uniform Guidance Compliance Supplement states that the Department of Education provides institutions Payment Disbursement Schedules for determining Pell awards each year. The Payment or Disbursement Schedule provides the maximum annual amount a student would receive for a full academic year for a given enrollment status, Expected Family Contribution ("EFC") and Cost of Attendance ("COA"). The Payment Schedule is used to determine the annual award for full-time, three-quarter time, half-time and less-than-half-time students. Condition: The College's internal controls surrounding the awarding and disbursement of Pell Grants to students were not adequate to maintain compliance with Title IV regulations. Repeat Finding from Prior Year: No. Questioned Cost: None. Context: Out of the 40 students tested, one student was not properly awarded or disbursed Pell Grant aid based on the classes in which they began attendance. The student should have received $3,447 for fall and spring, respectively; however, only received $2,585 each semester causing a total underpayment of $1,724. Effect: Cleveland Institute of Art did not meet the requirement of ensuring that proper Pell Grant amounts are awarded and disbursed to students. Cause: The underpayment indentified is due to the Powerfaids and SIS program integration that caused the student's actual credit hours to not correctly update into the Powerfaids system. Recommendation: A system of internal controls surrounding the awarding of Pell Grants in the correct amount should be put in place and take place prior to the disbursement of funds to the student. Management Response: Management acknowledges that there was an error in the amount of Pell awarded to the student. Cleveland Institute of Art reviewed all Pell awards for 2022-2023 and discovered a total of five occurrences of a Pell Grant being under awarded totaling $6,588. Students impacted will be credited for any error in their initial award. The College is also reconfiguiring its systems to ensure that this error does not occur in the future.
Program: Federal Pell Grant Program CFDA 84.063. Criteria: Per 34 Code of Federal Regulations ("CFR") 690.62 Calculation of a Federal Pell Grant, the amount of a student's Pell Grant for an academic year is based upon the payment and disbursement schedules published by the Secretary for each award year. The Uniform Guidance Compliance Supplement states that the Department of Education provides institutions Payment Disbursement Schedules for determining Pell awards each year. The Payment or Disbursement Schedule provides the maximum annual amount a student would receive for a full academic year for a given enrollment status, Expected Family Contribution ("EFC") and Cost of Attendance ("COA"). The Payment Schedule is used to determine the annual award for full-time, three-quarter time, half-time and less-than-half-time students. Condition: The College's internal controls surrounding the awarding and disbursement of Pell Grants to students were not adequate to maintain compliance with Title IV regulations. Repeat Finding from Prior Year: No. Questioned Cost: None. Context: Out of the 40 students tested, one student was not properly awarded or disbursed Pell Grant aid based on the classes in which they began attendance. The student should have received $3,447 for fall and spring, respectively; however, only received $2,585 each semester causing a total underpayment of $1,724. Effect: Cleveland Institute of Art did not meet the requirement of ensuring that proper Pell Grant amounts are awarded and disbursed to students. Cause: The underpayment indentified is due to the Powerfaids and SIS program integration that caused the student's actual credit hours to not correctly update into the Powerfaids system. Recommendation: A system of internal controls surrounding the awarding of Pell Grants in the correct amount should be put in place and take place prior to the disbursement of funds to the student. Management Response: Management acknowledges that there was an error in the amount of Pell awarded to the student. Cleveland Institute of Art reviewed all Pell awards for 2022-2023 and discovered a total of five occurrences of a Pell Grant being under awarded totaling $6,588. Students impacted will be credited for any error in their initial award. The College is also reconfiguiring its systems to ensure that this error does not occur in the future.